Project Coordinator 12 Months FTC

twentysix; New York (NY); On-site; USD 37,483 - 45,515; Full time

Benefits offered by this job

Unlimited Holiday

Birthday Leave

YuLife platform

Enhanced Parental Leave

Coaching sessions

Cycle to work

Employee wellbeing program

Medicash coverage

Virtual GP & health resources

Life Assurance

Income Protection

Group Personal Pension

Job summary

VaynerMedia is seeking a Project Coordinator for a 12‑month FTC role to support the wider team in daily management and client/agency relationship building. You will help ensure smooth account running, draft communications, and track progress across projects.

You will assist with presentations, reports, and contract documents, while managing multiple content types and ensuring timely, high‑quality delivery. A collaborative, proactive mindset is essential.

Qualifications

• 1–2 years experience in project coordination or related planning duties.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and deadlines.
• Collaborative team player with proactive mindset.
• Knowledge of major social media platforms and requirements.

Responsibilities

• Assist in day‑to‑day management and execution of projects, coordinating across departments to meet milestones on time and within budget.
• Support the account team in developing presentations, performance reviews and client reports.
• Track project financial health and share insights with the team.
• Schedule project meetings and ensure stakeholders have the right information.
• Act as brand guardian by keeping the team updated on the client’s world and trends.
• Draft client SOWs, vendor agreements and change orders for review by the lead PM.
• Manage variations of digital content and ensure delivery to partners and clients.
• Contribute to team culture with energy and collaborative spirit.

Skills

Highly organized

Experience in project coordination

Effective communication

Problem solving

Social media savvy

Job description

Project Coordinator 12 Months FTC

As a Project Coordinator you will help support the wider team in the daily management and relationship building between the client and the agency. You are responsible for ensuring the smooth running of the account, developing effective working relationships with key client contacts. You will be involved in solving problems, pushing best practice, attending meetings, drafting internal and external communications, and tracking progress of all projects across the agency.

Key Responsibilities

• Assist in the day‑to‑day management and execution of projects, working closely with each internal department (Creative, Strategy, Client Services, Media, Ops) ensuring each milestone is met on time and within budget.
• Support the account team in development and preparation of presentations, performance reviews and reports for clients.
• Assist with tracking project financial health and ensuring it is shared and assessed.
• Schedule necessary project‑related meetings such as kickoffs, brainstorms, and internal reviews, and ensure the right people see the right information before presenting to the client.
• Act as brand guardian – keeping the team updated on the client’s world, competitors, and latest trends and developments.
• Write client SOWs, vendor agreements, change orders and other contract documents for the lead PM to review.
• Manage many variations of digital and social content (video, image, websites, etc.), ensuring quality control, and delivering/trafficking all assets to required agency partners, media teams, and clients.
• Contribute to the team culture by showing restless energy, willingness to help, and pushing boundaries.

Qualifications & Skills

• Highly organized, hard‑working, enthusiastic self‑starter with a passion for the creative and content development process.
• 1‑2 years experience managing projects, coordinating teams, or planning‑related duties; desire to develop project management and delivery function in a creative business environment.
• Cool, calm, and collected approach to problem‑solving, remaining positive and collaborative.
• Ability to adapt quickly, plan ahead, and flag potential sticking points to the team.
• Passion and real love for all things social, with understanding of social media platforms and their requirements.
• Experience writing formal or business documents such as contracts or proposals.
• Effective communicator, both verbally and in writing.

Benefits

• Unlimited Holiday + 1 Day Birthday Leave
• YuLife (online discount platform)
• Enhanced Parental Leave
• Unlimited Coaching sessions, private and team class sessions
• Cycle to work scheme
• Employee Assistance Program (Financial, Mental and Physical Wellbeing)
• Cash Plan with Medicash – Level 1 cover, option to add partner, 4 children can be added for free
• Virtual GP, Skinvision, 24/7 Health and Stress Helplines, Discounted Gym, Medicash Extras
• Life Assurance
• Income Protection
• Group Personal Pension

Legal & Employment Information

VaynerMedia is an Equal Opportunity Employer and provides equal employment opportunities to all staff members and applicants regardless of gender, pregnancy, marital or civil partnership status, gender reassignment, race, disability, sexual orientation, religious belief, part‑time or fixed‑term employment, age or any other legally protected class.

Candidates must be authorized to work in the U.K.