Project Coordinator

JB’s High Voltage, Inc.; Woodland (CA); On-site; USD 72,000 - 88,000; Full time

Benefits offered by this job

Paid Sick/Paid Vacation

Holiday Pay

401k

Medical/Dental/Vision

Profit Sharing

Job summary

JB’s High Voltage, Inc. is seeking a dedicated Coordinator in Woodland, California. This full-time position involves working closely with Project Managers to plan and track emergency and scheduled work. Responsibilities include entering job information into Smart Sheets, assisting with scheduling and project documentation, and managing job requests from support emails and calls. Candidates should possess strong communication skills and experience in project coordination. The estimated pay is $80,000 annually, with additional benefits like paid vacation and medical coverage.

Qualifications

• Effective communication and coordination with Project Managers and General Foreman.
• Ability to manage multiple job requests and prioritize tasks.
• Experience with project documentation and tracking systems.

Responsibilities

• Coordinate and track work for scheduled and emergency projects.
• Assist Project Managers and General Foreman with day-to-day job tasks.
• Enter job information into Smart Sheets and respond to job requests.

Job description

Work with the Project Managers to proactively plan and coordinate both scheduled and emergency work – allocating resources as needed. Work closely with the General Foreman on day-to‑day job tracking (LME Accuracy, Daily Schedule Accuracy, Receipt Tracking). The main objective of this position is to coordinate and track work accurately and efficiently as well as assist the Project Managers as needed.

Responsibilities

• Work directly with Project Managers to support scheduled and emergency work.
• Work directly with General Foreman – assisting with USA entry, purchasing materials, scheduling subcontractors as needed per GF request.
• Enter all pertinent job information into Smart Sheets.
• Respond in a timely manner to all incoming job requests from the company’s Support Email and phone calls.
• Prepare job packets to pre‑field work for GF.
• Assist with scheduling all incoming work or RFI changes.
• Review Daily reports against LMEs as they are submitted – resolving any conflicts.
• Assist with and organize all project documentations, RFIs, invoicing, submittals, timesheets and drawings.
• Work with other coordinators to schedule work and confirm equipment.
• Assist with tracking manpower needs.
• Assist with employee access to jobsites, vetting processes, and employee certification.
• Proactively review incoming projects and work with coordinators to resolve any questions prior to handing the job off to the GF.
• Assist with STORM procedures as follows.
  • Track all projects in the “Storm Tracker” Smart Sheet
  • Track all job costs/resources related to storm work – (hotels, subcontractors, material, manpower, equipment)
  • Relay daily resource allocation to logistics
  • Actively update Storm Room Resource Allocation Board
  • Submit USAs and distribute to the team.
• Assist with preparing agendas for weekly project scheduling meetings and address any issues.

Job Type

Full‑time

Pay Range

80,000.00 annually DOE

Benefits

• Compensation salary exempt w/bonus potential
• Paid Sick/Paid Vacation
• Holiday Pay
• 401k
• Medical/Dental/Vision
• Profit Sharing