Project Coordinator

Allstar Services; Windsor (CT); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company contribution

Paid time off and holidays

Job summary

Vault Roofing in Windsor, CT is seeking a Roofing Project Coordinator to manage residential projects from contract to completion. You will coordinate crews, deliveries, inspections, and customer appointments while ensuring schedule integrity and customer satisfaction.

Ideal candidates are organized, proactive, and detail-oriented, with strong communication skills. Roofing experience is a plus but not required; training will be provided where needed.

Qualifications

• Must be able to coordinate multiple roofing projects concurrently.
• Strong customer service mindset with clear communication.
• Organize schedules, documentation, and approvals for projects.

Responsibilities

• Coordinate roofing projects from contract through completion.
• Schedule crews, materials, inspections, and customer meetings.
• Provide homeowners with regular updates during the process.

Skills

Project coordination

Customer service

Communication

Organizational skills

Proactivity

Problem solving

Tools

AccuLynx

CRM software

Job description

Project Coordinator

Department: Operations

Employment Type: Full Time

Location: Windsor, CT

Reporting To: Stacey Jones

Compensation: $55,000 - $60,000 / year

Description

Vault Roofing is growing, and we’re looking for a Roofing Project Coordinator to help keep residential roofing projects organized and moving from signed contract through completion.

This is a fast-paced, hands‑on coordination role for someone who is organized, proactive, detail‑oriented, and great with customers. You’ll work closely with homeowners, sales reps, roofing crews, suppliers, and the production team to make sure projects stay on schedule and customers know what to expect.

Roofing or construction experience is a plus, but it’s not required. We’re looking for someone who can manage multiple priorities, communicate clearly, follow through, and stay ahead of issues before they become problems.

What You’ll Do

• Coordinate roofing projects from contract through completion
• Schedule roofing crews, material deliveries, inspections, and customer appointments
• Communicate with homeowners throughout the roofing process and provide regular updates
• Coordinate with Sales, Production, roofing crews, suppliers, and subcontractors
• Order roofing materials and confirm availability and delivery dates
• Track project schedules and proactively address delays or scheduling conflicts
• Review contracts and project paperwork for accuracy
• Verify deposits, financing, pricing, and required documentation
• Manage permits, inspections, and other project requirements
• Submit labor purchase orders and track project costs, budgets, and change orders
• Schedule dumpsters and coordinate jobsite disposal
• Maintain accurate and organized digital job files
• Update project information and schedules in AccuLynx or other CRM/project management systems
• Help coordinate final walkthroughs and project closeout
• Follow up on outstanding items to make sure projects are completed properly and on time
• Help provide a positive, professional customer experience throughout the project

What We’re Looking For

• Coordinate roofing projects from contract through completion
• Schedule roofing crews, material deliveries, inspections, and customer appointments
• Communicate with homeowners throughout the roofing process and provide regular updates
• Coordinate with Sales, Production, roofing crews, suppliers, and subcontractors
• Order roofing materials and confirm availability and delivery dates
• Track project schedules and proactively address delays or scheduling conflicts
• Review contracts and project paperwork for accuracy
• Verify deposits, financing, pricing, and required documentation
• Manage permits, inspections, and other project requirements
• Submit labor purchase orders and track project costs, budgets, and change orders
• Schedule dumpsters and coordinate jobsite disposal
• Maintain accurate and organized digital job files
• Update project information and schedules in AccuLynx or other CRM/project management systems
• Help coordinate final walkthroughs and project closeout
• Follow up on outstanding items to make sure projects are completed properly and on time
• Help provide a positive, professional customer experience throughout the project

Why Join Vault Roofing?

• Join an established residential roofing company with continued growth
• Opportunity to grow your career in roofing and construction operations
• Work alongside an experienced sales and production team
• Fast-paced environment where your work directly impacts the customer experience
• Company-provided technology and systems
• Medical, dental, and vision insurance
• 401(k) with company contribution
• Paid time off and holidays
• Competitive salary up to $60,000 depending on experience

Vault Roofing is a residential roofing company focused on providing homeowners with quality roofing solutions and a strong customer experience.

Our team is built around accountability, communication, quality workmanship, and doing what we say we’re going to do. As we continue to grow, we’re looking for people who want to take ownership of their work and grow with the company.

If you’re someone who enjoys keeping projects organized, solving problems, working with people, and making sure things get done, we’d love to hear from you.

Vault Roofing is an Equal Opportunity Employer.

Employment for this position is contingent upon a valid driver's license, review of the candidate's motor vehicle record (MVR), and successful completion of a background investigation in accordance with Company policies and applicable laws. The Company may conduct MVR checks prior to hire and periodically thereafter. Eligibility to drive a company vehicle is determined based on these reviews, and an unsatisfactory MVR or background investigation may affect driving privileges, vehicle assignment, or employment eligibility.