Project Coordinator

Vertiv; Westerville (OH); On-site; USD 50,000 - 65,000; Full time

Job summary

Vertiv is seeking a Project Coordinator to support Project Managers in planning, execution, and closeout of complex infrastructure programs. You will coordinate, control documentation, track schedules, and manage cross-functional communication to ensure alignment with PMO processes and delivery commitments.

The role emphasizes day-to-day administrative support, customer-facing reporting, and collaboration with production, logistics, and site teams to ensure on-time delivery and quality outcomes.

Qualifications

• Associate's degree, bachelor's degree, or equivalent experience.
• Minimum of 5 years of experience in project, manufacturing, or construction management.
• Advance knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint internet-based principles.
• Proficient ERP and/or CRM experience is a bonus
• Smartsheet and PowerBI knowledge is a bonus.
• Demonstrates ability to plan, set priorities, organizes and coordinates work with others.
• Knowledge of construction, electrical and mechanical contracting.
• Excellent communication skills, both written and verbal
• Excellent customer service skills
• Excellent project management skills
• Detail-oriented
• Excellent organizational, analytical and interpersonal skills
• Knowledge of engineering, manufacturing processes, data center infrastructure and commissioning processes is helpful.

Responsibilities

• Document meeting notes, action items and follow through to completion.
• Maintaining project program tracking tools ensuring all new projects and major project milestones are accurately tracked.
• Compiling regular project reports focusing on the main project related financial, product, and regional KPI’s.
• Provide regular customer-facing reporting to track and forecast project progress.
• Ensuring projects plans are maintained and accurately reflect current project status.
• Support the Project Management team by completing administrative and coordination activities relating to engineering project processes.
• Generating and submitting project related documentation to the client (Technical Submittals, Test Documents, O&M’s, BOLs, Shipping Logs etc.).
• Liaising with key internal and external Stakeholders, (i.e. Client, Production, Logistics, Site Teams, Accounts, etc.) ensuring efficient product delivery.
• Coordinating site activities with field service and production teams.
• Other duties as assigned.

Skills

Project coordination

Stakeholder communication

Cross-functional collaboration

Documentation control

Time management

Analytical skills

Attention to detail

Customer service

Microsoft Office

Education

Associate's degree

Bachelor's degree

Tools

Smartsheet

Power BI

ERP software

CRM systems

SharePoint

Job description

POSITION SUMMARY

The Project Coordinator supports Project Managers in the planning, execution, and closeout of complex Vertiv Infrastructure Solutions programs. This role provides essential coordination, documentation control, schedule and logistics tracking, and cross‑functional communication to ensure projects are executed in accordance with Vertiv IS PMO processes, customer requirements, and delivery commitments. By managing day‑to‑day administrative and coordination activities, the Project Coordinator enables Project Managers to focus on customer engagement, risk management, and overall project performance.

RESPONSIBILITIES

• Document meeting notes, action items and follow through to completion.
• Maintaining project program tracking tools ensuring all new projects and major project milestones are accurately tracked.
• Compiling regular project reports focusing on the main project related financial, product, and regional KPI’s.
• Provide regular customer-facing reporting to track and forecast project progress.
• Ensuring projects plans are maintained and accurately reflect current project status.
• Support the Project Management team by completing administrative and coordination activities relating to engineering project processes.
• Generating and submitting project related documentation to the client (Technical Submittals, Test Documents, O&M’s, BOLs, Shipping Logs etc.).
• Liaising with key internal and external Stakeholders, (i.e. Client, Production, Logistics, Site Teams, Accounts, etc.) ensuring efficient product delivery.
• Coordinating site activities with field service and production teams.
• Other duties as assigned.

QUALIFICATIONS

• Associate's degree, bachelor's degree, or equivalent experience.
• Minimum of 5 years of experience in project, manufacturing, or construction management.
• Advance knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint internet-based principles.
• Proficient ERP and/or CRM experience is a bonus
• Smartsheet and PoweBI knowledge is a bonus.
• Demonstrates ability to plan, set priorities, organizes and coordinates work with others.
• Knowledge of construction, electrical and mechanical contracting.
• Excellent communication skills, both written and verbal
• Excellent customer service skills
• Excellent project management skills
• Detail-oriented
• Excellent organizational, analytical and interpersonal skills
• Knowledge of engineering, manufacturing processes, data center infrastructure and commissioning processes is helpful.

TIME TRAVEL REQUIRED

• 5% or less

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