Project Coordinator

CIC Group; Warrenton (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

NOOTER is seeking a Project Coordinator to support construction project execution by handling labor timekeeping, cost coding, document control, procurement coordination, and project administration. This role serves as a conduit between project managers, field teams, subcontractors, and vendors to ensure accurate reporting and compliant, on-schedule project delivery.

You will manage field labor records, assist with material purchasing, and maintain comprehensive project files while collaborating

Qualifications

• Associate's or Bachelor's degree in Business Administration, Construction Management, Project Management, Accounting, or related field or equivalent experience.
• 2 to 5 years of experience in project administration, coordination, construction administration, project controls, payroll/timekeeping, procurement, or document control.
• Experience processing labor timekeeping records, payroll support activities, cost coding, job costing, or workforce reporting.
• Experience with material purchasing, purchase order administration, inventory management, or vendor coordination.

Responsibilities

• Review and process field labor timekeeping records and verify cost coding accuracy.
• Coordinate with field leadership to resolve discrepancies and support payroll and workforce reporting activities.
• Maintain project documentation including RFIs, submittals, correspondence, meeting records, and project files.

Skills

Time management

Communication

Attention to detail

Education

Bachelor's/Associate in Business Administration or related

Tools

Payroll software

Procurement software

Job description

POSITION INTRODUCTION

Would you like to be part of a company that is employee owned? We invite you to consider joining NOOTER.

As a Project Coordinator, you will play a critical role in supporting construction project execution through labor timekeeping, cost coding, document control, procurement coordination, and project administration. This position helps ensure accurate project reporting, compliance, cost tracking, and record management while serving as a key link between project managers, field teams, subcontractors, and vendors.

ABOUT NOOTER

With more than a century of experience, NOOTER combines national horsepower with local expertise in process mechanical construction, process electrical construction, material handling systems, structural steel, rigging, fabrication, machine setting, and related industrial construction services. As an employee-owned company, NOOTER is committed to delivering safe, high-quality solutions while investing in the success and growth of our employee-owners. We foster a collaborative culture where leadership, innovation, accountability, and continuous improvement are valued and rewarded.

DAY IN THE LIFE

A typical day as a Project Coordinator involves supporting multiple aspects of industrial and construction project operations to keep projects organized, compliant, and on schedule. You will review and process field labor timekeeping records, verify cost coding accuracy, coordinate with field leadership to resolve discrepancies, and support payroll and workforce reporting activities. Throughout the day, you will maintain project documentation, including RFIs, submittals, correspondence, meeting records, and project files, ensuring information is current and accessible. You will also assist with material purchasing, purchase order administration, inventory tracking, vendor coordination, and project management system updates. Working closely with project managers, field supervisors, subcontractors, vendors, and project controls personnel, you will help ensure accurate reporting, support audit and compliance requirements, and contribute to successful project execution through effective organization, communication, and administrative coordination.

QUALIFICATIONS

• Associate's degree or Bachelor's degree in Business Administration, Construction Management, Project Management, Accounting, or a related field; or an equivalent combination of education and relevant experience.
• 2 to 5 years of experience in project administration, project coordination, construction administration, project controls, payroll/timekeeping, procurement, or document control.
• Experience processing labor timekeeping records, payroll support activities, cost coding, job costing, or workforce reporting.
• Experience with material purchasing, purchase order administration, inventory management, or vendor coordination.