Project Coordinator

Vigor Marine LLC; United States; On-site; USD 56,000 - 64,000; Full time

Job summary

Vigor Marine LLC in the United States is seeking a Project Coordinator to support the Project Manager Team across multiple shipyard projects. The role emphasizes planning, documentation, and effective collaboration with suppliers and internal departments.

You will assist with schedules, estimates, change orders, BOMs, and progress reports, while maintaining electronic files and ensuring accurate data for performance reviews and decision making.

Qualifications

• Reading and interpreting work specifications, drawings and contracts.
• Excellent interpersonal and written communication skills.
• Well organized with the ability to manage multiple tasks.
• Knowledge of shipboard systems and scheduling is a plus.

Responsibilities

• Assist PM with developing specifications and estimates containing all required technical information.
• Develop material and subcontractor requirements to obtain competitive quotes.
• Support project scheduling and progress reporting, including earned value and costs.
• Prepare reports related to progress, cost and performance metrics.
• Maintain electronic project files and BOM/LLTM records.
• Assist in ship checks to define work scope and change orders.
• Process CFRs for contract changes with PMT and vendors.
• Assist in data entry for Craft Survey and Proposals, and set up IFS project structures.

Skills

Reading specifications

Communication skills

Organizational skills

Scheduling

Problem solving

Education

High School Diploma or GED

BA/BS degree or equivalent

Tools

MS Office

Visio

Database software

Job description

Description

Position at Vigor Marine LLC

Who We Are

Vigor Marine Group is an established, innovative, integrated partner with a national footprint in marine maintenance and modernization, marine fabrication, and marine services.

With four shipyards, six dry docks, and more than 20,000 feet of pier space on or near U.S. Naval bases and at historic shipyards, our 2,500 dedicated employees across four states — from the Pacific Northwest to San Diego to Norfolk — personify the values of our company. Vigor Marine Group takes pride in being the employer of choice for our employees, who in turn take great pride in their contributions to the communities where they live and work, and to their nation — through their living wage jobs supporting their local economies, and through the world-class maritime and industrial services they provide to further our defense readiness and national security. For more information, visit vigor.net.

PAY RANGE: $56,000 – 64,000

POSITION SUMMARY:

The position supports the Department and/or the Project Manager and Project Management Team (PMT) to include collaboration with other departments in support of project planning and execution. The role is responsible for assisting in; planning and estimating base and change order work, material and subcontracting identification and resourcing, developing and managing Test and Inspection Plans, developing and maintaining project schedules and Integrated Logistics Support.

ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:

(This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities)

• Responsible for assisting the PM with the development of properly formatted specifications/work items and estimates containing all required technical information and production information. This may include; conducting ship-checks, review of ship system drawings, blueprints and technical publications.
• Taking an active role in the development of material and subcontractor requirements on assigned projects to enable Procurement to obtain competitive quotes for such.
• Assist PMT in resolving conflicts by collecting and analyzing information, interpreting differences between base line contract work, change order work and new work, and providing recommendations to the PM.
• Prepare reports for the PM related to; weekly progressing, earned value, cost and schedule performance, and other performance measures as assigned by the PM.
• Maintain all electronic project files to include all elements outlined in the Excel file titled Project Management File Structure located in the project file template.
• Assist in the development of Bill of Material (BOM) and identify Long Lead Time Materials (LLTM).
• Perform ship checks as required to identify work scope as needed to assist in the development of work items and estimates.
• Process Condition Found Reports (CFR) for contract changes coordinating efforts with the PMT, vendors, other departments and customer.
• Assist in the development and maintenance of project schedules utilizing scheduling software. Provide input to the PMT on schedule impacts resulting from progressing and adding change order work.
• Data entry — Craft Survey and Craft Proposals
• IFS Project structure setup and material requisition entry
• Accomplish duties of a project Administrative Assistant.

JOB SCOPE :

The role operates within established parameters and standards, however may use sound judgments and independent decision making when carrying out job responsibilities. As part of the PMT staff, the individual is held accountable for the profitable performance of the work performed. Failure to meet the expectations of the customer could result in significant loss of future business.

SUPERVISORY RESPONSIBILITY: None

INTERPERSONAL CONTACTS:

The Project Coordinator interacts with managers and supervisors at various levels in the business unit, with limited interactions outside this group. The position represents the Company through formal and informal interactions with the customer. Face-to-face meetings usually occur at least daily, primarily during project execution phases.

KNOWLEDGE SKILLS AND ABILITIES:

• The ability to read and comprehend work specifications, work orders, blueprints, contracts and technical publications is preferred.
• Excellent interpersonal and communication skills, both oral and written for constant interaction with all department and employee levels and outside customers.
• Possess the ability to investigate and analyze information and provide recommendations to project management team to improve performance on areas identified as problem areas and special requests as necessary.
• Must be a well-organized, detail and customer (internal and external) oriented, self-starter, self-motivated, prioritize duties and follow through tasks to completion as necessary.
• Ability to handle competing priorities and deadlines effectively, able to handle the pressure of constant interruptions and respond well to last minute, high priority, time and business sensitive projects.
• Ability to schedule, direct and organize work within a diverse department and coordinate work with others to maintain efficiency and facilitate group decision-making, team building and conflict resolution.
• Ability to work independently, including meeting schedule and reporting deadlines.
• Ability to use office machines, including personal computers and software applications such as MS Office, database programs and Visio.
• Knowledge of ship construction, shipboard systems, equipment and their operations is necessary.
• Knowledge of work orders, critical path method scheduling and material procurement.

EDUCATION AND/OR EXPERIENCE:

• High School Diploma or GED Certificate is required. BA/BS degree or equivalent work experience is preferred.
• Minimum five (5) years of experience in a relevant field is preferred. Experience should include a working knowledge of all areas of Production, such as craft parameters, material requisitioning, purchasing, scheduling, quality assurance and testing requirements, contract specifications, regulatory body requirements and receiving and warehousing.
• The person should have experience working with ship personnel, port engineers, craft supervisors, department managers, naval surveyors and government staff and administrative procedures or shore side equivalence.

CERTIFICATES, LICENSES AND REGISTRATIONS: None required.

PHYSICAL DEMANDS:

Work is conducted in a dynamic, fast-paced office setting with moderate to loud noise levels from production activity in the shipyard. The individual may be required to be in production areas in yard and onboard ships. He/she must be able to walk to and from job sites. The person must be able to climb inclined stairways and vertical ladders; to enter confined areas and tanks; to work at heights. The incumbent may be required to lift up to 20 pounds. Good finger, hand and wrist dexterity is required for extensive computer operations. He/she may be required to work more than 8-hour shifts and weekend work. There may be local travel and out-of-town travel (including air travel) up to 5% of the time with notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT: While in production areas, employee will be exposed to all weather conditions, noise, dusts and odors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CITIZENSHIP: Pursuant to a government contract, this specific position requires US citizenship.

Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces. Prospective employees must pass a drug and alcohol test and background check as pre-employment screening.

Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces. Prospective employees must pass a drug and alcohol test and background check as pre-employment screening.

Vigor Values

Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.

Truth: We seek the truth, and we speak the truthResponsibility: We act on what we know is rightEvolution : We seek mastery, and adapt to a changing worldLove: We care about the people we work with, and the world we live in

At Vigor we offer a generous benefits package that includes:

|———————–|——————————————|——————|——–|———————|
| Medical | RX | Dental | Vision | Life |
| AD&D | LTD | STD | EAP | Discretionary bonus |
| Tuition Reimbursement | FSA (Medical, Childcare, Transportation) | 10 paid holidays | PTO | 401(k) |

Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor’s Human Resources Department.

In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.