Project Coordinator

Fassmer Service America; United States; On-site; USD 45,000 - 60,000; Full time

Job summary

A leading manufacturing firm is seeking a full-time Project Support Coordinator for its Miami-Fort Lauderdale operations. In this role, you will assist with project coordination, manage administrative tasks, and support personnel logistics within the marine industry. The ideal candidate has strong organizational and communication skills, a background in project support, and proficiency in Microsoft Office applications. This position requires relocation to South Florida and offers a dynamic team environment with opportunities for growth.

Qualifications

• Experience in project support and coordination.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.

Responsibilities

• Provide project support and coordination across multiple projects.
• Assist with administrative tasks and effective communication.
• Maintain travel documents and produce reports.

Skills

Project support

Analytical abilities

Written communication

Verbal communication

Administrative tasks

Organizational skills

Time management

Education

Bachelor's degree in Project Management or Business Administration

Associate's degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

QuickBooks

Job description

Fassmer Service America LLC, part of the renowned Fassmer Group, is a leading manufacturer of lifesaving equipment. With a strong commitment to safety and sustainability, Fassmer consistently sets new industry standards. Our diverse product offerings include lifeboats, rescue boats, davits, winches, and deck equipment, all designed to enhance marine safety. This role presents excellent opportunities for professional development, a positive work environment, and exposure to various sectors of the maritime industry.

Role Description

We are looking for a full-time, on-site Project Support Coordinator at Fassmer Service America LLC in the Miami-Fort Lauderdale area. The Project Support Coordinator will work closely with the Technical Director, Operations Manager, and Project Managers to facilitate the deployment of Fassmer Service America personnel across multiple projects. Responsibilities include project support, coordination, analytical tasks, effective communication, and daily administrative assistance. This role reports to the Operations Manager and also supports the General Manager.

Qualifications

• Strong skills in project support and coordination
• Analytical abilities for effective problem-solving and decision-making
• Excellent written and verbal communication skills
• Proficient in administrative tasks
• High attention to detail and strong organizational skills
• Ability to prioritize tasks and work under pressure
• Experience in a similar role within the marine industry is a plus
• Bachelor’s degree in Project Management, Business Administration, or a related field preferred

Key Responsibilities

Communication & Administrative Support

• Answer phones and respond promptly to emails.
• Assist with administrative tasks, including meeting setup and taking minutes.
• Help with invoicing and administrative accounting tasks.
• Book travel arrangements for FSA employees and manage on-call travel-related matters.
• Maintain travel document records, including passports, visas, and insurance.
• Communicate with clients and agents to understand travel restrictions and requirements before project commencement.
• Produce monthly travel reports or reports upon job completion.
• Coordinate with agents regarding vessel movements.

Documentation & Logistics

• Assist the Operations Manager with logistics and procurement requests.
• Support the Sales department with quotes.

Professional Standards

• Adhere to Fassmer Service America's high-quality standards.
• Maintain a polite and professional demeanor at all times; negative correspondence from customers or colleagues may lead to termination.

Requirements

• Must live and or relocate to South Florida.
• Energetic personality with strong organizational skills.
• Excellent written and verbal communication abilities.
• Availability to work on holidays as needed in the maritime industry.
• Willingness to learn and navigate various travel websites used by Fassmer Service America.
• Associate’s degree or equivalent experience preferred.
• 1-3 years of relevant experience desired.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and QuickBooks.
• Must pass a drug test; Fassmer maintains a drug-free workplace with random testing.

If you are a motivated individual eager to contribute to a dynamic team in the maritime sector we encourage you to apply!