Project Coordinator

Amplify; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Amplify is seeking a detail-oriented Project Coordinator to keep cross-functional teams aligned and projects on track. You will manage documentation, meeting notes, and action items with a focus on clarity and accountability.

You will partner with Design, Engineering, and Curriculum teams to ensure assets and milestones are tracked, communicated, and delivered with quality and on schedule. This role supports iterative product development in K-12 education and requires proactive communication and

Qualifications

• 2+ years of administrative, coordination, or project support experience.
• Bachelor's degree in business, communications, project management, education, or related field.
• Strong organizational skills with obsessive attention to detail and ability to maintain accurate documentation across multiple systems and platforms.
• Proficiency with project management tools including Smartsheet, Microsoft Office/Google Workspace, with willingness to quickly learn new software.
• Excellent written and verbal communication skills with ability to provide clear, concise updates to cross-functional teams and stakeholders.
• Proactive problem-solving mindset with ability to identify bottlenecks, follow up independently, and suggest process improvements.
• Interest in education and eagerness to contribute to K-12 curriculum development in a fast-paced, mission-driven environment.

Responsibilities

• Maintain the source of truth - keep project plans, Figma boards, Smartsheet trackers, and meeting agendas up to date and ensure stakeholders know the current state and next steps.
• Coordinate the logistics - capture high-quality meeting notes, synthesize clear action items, and maintain follow-up; manage cross-unit documentation and communications.
• Actively support project handoffs - track deliverables and flag gaps or delays to ensure smooth transitions between functions.
• Unblock the team - identify and resolve minor bottlenecks within 24 hours or less.
• Champion file and asset tracker hygiene - enforce naming conventions and folder hierarchies; ensure version control is maintained.
• Flag risks early - identify blockers and elevate to Senior Project Manager before timeline impact.

Skills

Organizational skills

Communication skills

Proactive problem-solving

Self-starter

Attention to detail

Education

Bachelor's degree

Tools

Smartsheet

Microsoft Office

Google Workspace

Job description

About Amplify

Amplify helps teachers bring delight and rigor to students every day. We have become a leader in K-12 literacy, biliteracy, math, and science by building inspiring teaching and learning experiences based on research. The Amplify Classroom platform combines curriculum, assessment, and supplemental learning into one coherent high-quality instructional system. A pioneer in education since 2000, Amplify has developed deep relationships in states and districts by partnering with educators to drive implementation quality and improved outcomes. Today, Amplify serves more than 18 million students and teachers across all 50 states and on six continents. For more information, visit Amplify.com.

Job Description

As a Project Coordinator, you are the organizational backbone that keeps cross-functional teams moving smoothly toward their goals. You are responsible for maintaining visibility into project health, ensuring seamless communication across teams, and handling the essential logistics that allow our creators to focus on their craft. You don't just track progress; you anticipate needs, resolve small blockers before they grow, and create the structured foundation that enables complex educational products to come together with precision and clarity.

You Will...

• Maintain the source of truth - keep project plans, Figma boards, Smartsheet trackers, and meeting agendas meticulously up to date and ensure every stakeholder knows the "current state" and next steps without asking.
• Coordinate the logistics - capture high-quality meeting notes, synthesize clear action items, and maintain follow-up. Attend to cross-unit and cross-team documentation, and communications out to the larger team as needed.
• Actively support project handoffs - track deliverables across meetings and project stages and flag gaps or delays to ensure smooth transitions between functions. Ensure the right deliverables are being prioritized according to the project schedule
• Unblock the team - identify minor bottlenecks-like a missing asset-and resolve them within 24 hours or less.
• Champion file and asset tracker hygiene - establish and enforce rigorous naming conventions and folder hierarchies across all platforms. Ensure version control is strictly maintained. Partner with Design to ensure asset tracker has needed information and assets are moving through the pipeline on time.
• Flag risks early - identify potential blockers or delays and elevate to the Senior Project Manager before they impact the timeline.

How You Work...

• Obsessively organized - finding peace in a perfectly structured folder or a clean Gantt chart.
• A clear communicator - providing updates that are concise, accurate, and jargon-free.
• Proactive follow-up - checking in 24 hours early to ensure things are on track and not waiting for a deadline to pass.
• A self-starter - identifying opportunities for improvement and sharing suggestions with your team and manager.

Minimum Qualifications

• 2+ years of experience in administrative, coordination, or project support roles with demonstrated ability to manage multiple tasks, deadlines, and stakeholder communication. Experience in education, publishing, or EdTech environments is a plus. Experience in high volume production environments is a plus.
• Bachelor's degree in business, communications, project management, education, or related field (or equivalent combination of education and experience)
• Strong organizational skills with obsessive attention to detail and ability to maintain accurate documentation across multiple systems and platforms
• Proficiency with project management tools including Smartsheet, Microsoft Office/Google Workspace, with willingness to quickly learn new software
• Excellent written and verbal communication skills with ability to provide clear, concise updates to cross-functional teams and stakeholders
• Proactive problem-solving mindset with ability to identify bottlenecks, follow up independently, and suggest process improvements
• Interest in education and eagerness to contribute to K-12 curriculum development in a fast-paced, mission-driven environment

Amplify is an Equal Opportunity Employer. Amplify makes employment decisions based on qualifications and merit, and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, veteran status, or any other legally protected characteristic or status.

Amplify is committed to providing reasonable accommodations for qualified individuals with disabilities, including disabled veterans. If you have a disability and need an accommodation in connection with the application or hiring process, please email [e-mail].

If you are selected for employment, a background check will be required. As required by state and local laws and district policies, you may be required to provide additional documentation, such as proof of vaccination, or submit to enhanced background screening, such as fingerprinting.

Amplify is an E-Verify participant.