Project Coordinator

Aston Carter; United States; On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) matching

PTO

Paid holidays

Job summary

Aston Carter is seeking a Project Coordinator to join their Boston office and manage financial aspects of projects.

The ideal candidate has experience in project accounting within the architecture or construction industry, strong Excel skills, and a detail-oriented approach. This is a permanent, on-site role that provides a competitive salary and benefits.

Qualifications

• Strong understanding of project accounting principles.
• Experience managing financial aspects of complex projects.
• Proficiency in analyzing financial data.

Responsibilities

• Manage financial aspects of assigned projects, including invoicing.
• Build relationships with internal business partners.
• Organize and prioritize workload to ensure timely completion.

Skills

Project accounting principles

Financial management of projects

Microsoft Excel

Project management software (Unanet, Deltek)

Attention to detail

Communication skills

Job description

Job Title: Project Coordinator

Job Description

We are seeking a motivated and experienced industry professional to contribute to our architectural projects in our Boston office. In this role, you will report to the COO and be responsible for the overall financial management of a portfolio of projects within our Mission Critical practice.

Responsibilities

• Manage the financial aspects of assigned projects, including project setup, maintenance, invoicing, and closure.
• Build strong relationships with internal business partners such as Project Managers, Project Accountants, Finance Managers, and Accounts Payable and Receivable teams.
• Organize and prioritize workload independently to ensure timely completion of deliverables, escalating concerns when necessary.
• Implement process or procedural changes as identified and rolled out by management.
• Collaborate with Project Managers on work breakdown structures, issue accurate and contractually compliant invoices, and perform ad hoc functions as needed.
• Evaluate project setup and budget change documentation for compliance with contractual requirements and internal controls.
• Monitor accounts receivable and perform financial analysis as needed.

Essential Skills

• Strong understanding of project accounting principles within the architecture, engineering, or construction industry.
• Experience managing financial aspects of complex projects from setup through closeout.
• Knowledge of project budgeting, forecasting, revenue recognition, contract compliance, and invoicing procedures.
• Proficiency in analyzing financial data.
• Experience with work breakdown structures, project cost tracking, and budget modifications.
• Advanced proficiency in Microsoft Excel and accounting/project management software such as Unanet or Deltek.
• Excellent organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and accuracy in financial reporting and documentation.
• Ability to work independently while collaborating effectively with various teams.
• Strong written and verbal communication skills.
• Knowledge of contractual billing requirements and internal financial controls.
• Ability to identify process improvement opportunities and support the implementation of operational efficiencies.
• Experience working in a fast-paced, deadline-driven professional services environment.

Additional Skills & Qualifications

• Experience in project coordination, administration, and construction administration.
• Skills in administrative support, accounts payable, accounts receivable, accounting, and finance.

Work Environment

This is an on-site role located in the Seaport area of Boston, MA, requiring presence 5 days per week. The work environment is supportive and collaborative, offering the opportunity to work on diverse projects. We provide a competitive compensation and benefits package including medical, dental, and vision coverage, 401(k) matching, commuter benefits, PTO, and paid company holidays.

Job Type & Location

This is a Permanent position based out of Boston, MA.

Pay and Benefits

The pay range for this position is $70000.00 - $75000.00/yr.

Competitive compensation and comprehensive benefits package, including healthcare, retirement plan with match, PTO, and more

Workplace Type

This is a fully onsite position in Boston,MA.

Application Deadline

This position is anticipated to close on Jun 26, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.