Project Administrator

Aston Carter; Valparaiso (IN); Hybrid; USD 46,000 - 59,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

PTO/Vacation

Job summary

Aston Carter is seeking an experienced Project Cost Controller for a permanent hybrid role based in Valparaiso, IN. You will maintain cost control records, process timesheets, audit invoices, and support timely payments with project managers.

The ideal candidate has 8+ years in cost controls, project accounting, budgeting or forecasting, and a high school diploma. The position offers hourly pay range of $33.63 to $43.00, with a comprehensive benefits package.

Qualifications

• 8+ years of experience in project cost controls, project accounting, budgeting, forecasting, or related project support functions.
• High school diploma required.

Responsibilities

• Maintain detailed and summary-level project cost control records for projects throughout all phases of the project lifecycle.
• Process project timesheets and maintain the timesheet database.
• Audit and verify invoice accuracy against timesheet records and approved contract terms.
• Coordinate with Project Managers to obtain invoice approval and support timely payment processing.
• Communicate project cost results, reporting updates, and identified issues to project controls leadership and cross-functional stakeholders.

Education

High school diploma

Job description

Description

• Maintain detailed and summary-level project cost control records for projects throughout all phases of the project lifecycle.
• Process project timesheets and maintain the timesheet database.
• Audit and verify invoice accuracy against timesheet records and approved contract terms.
• Coordinate with Project Managers to obtain invoice approval and support timely payment processing.
• Communicate project cost results, reporting updates, and identified issues to project controls leadership and cross-functional stakeholders.

Skills & Qualifications

• High school diploma required
• 8+ years of experience in project cost controls, project accounting, budgeting, forecasting, or related project support functions.

Job Type & Location

This is a Permanent position based out of Valparaiso, IN.

Pay And Benefits

The pay range for this position is $33.63 - $43.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type This is a hybrid position in Valparaiso,IN.

Application Deadline This position is anticipated to close on Aug 31, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.