Project Coordinator

Aurecon; United States; Remote; USD 50,000 - 80,000; Full time

Job summary

Join a leading international engineering and advisory company as part of our Built Environment team. Play a crucial role in project administration, focusing on document control, meeting management, and cross-team collaboration to support complex projects globally. Bring your organizational and communication skills to our dynamic environment, and contribute to shaping the future of engineering.

Qualifications

• Proven experience in a project administrative or project support role.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Excellent in English communications.

Responsibilities

• Prepare and issue transmittals and maintain drawing registers.
• Record and document Meeting Minutes.
• Collaborate with internal teams to gather data.

Skills

Organizational skills

Multitasking

Attention to detail

Communication skills

Education

Bachelor’s degree in Business Administration, Project Management, Engineering, or related field

Tools

Microsoft Office Suite

Document control systems (e.g., ACC, Aconex)

Job description

Just imagine your future with us...

At Aurecon, we see the future through a very different lens. Do you?

Innovation, eminence and digital are at the heart of everything we do. Are you excited about the future?

Are you driven by the opportunity to work on some of the most challenging and complex projects around the world and to learn from the best? We are.

Diversity is at the core of everything we do. We work together to create a culture based on respect, trust and inclusiveness. Our differences are what fuel our creativity.

What will you do?

In this position, you will join our Built Environment business, where you will play an integral part in a team of highly skilled specialists that ‘bring ideas to life’ for our clients across all types of building and infrastructure projects.

We know the work we do is vital in assisting our world’s economic development and, it is the technical expertise and the depth of knowledge of our people that really sets us apart. Here are the key things you will do to ‘bring ideas to life’.

Document Control & Transmittals:

• Prepare and issue transmittals and maintain drawing registers.
• Track and download project documents from systems such as SharePoint, ACC (Autodesk Construction Cloud), Aconex or other Cloud-based platforms for internal review.
• Monitor document status and follow up with relevant team members to ensure timely reviews and submissions.
• Maintain and update drawing lists in master files.

Meeting Management:

• Record and document Meeting Minutes.
• Capture meeting videos and translate them into clear, structured notes for Project Managers and Engineers to review and submit to stakeholders.
• Distribute and archive meeting records for easy access and tracking.
• Meeting Management: Record and document Meeting Minutes for Project Managers and Engineers to review and submit to stakeholders.

Information Gathering & Submission Preparation:

• Collaborate with internal teams to gather data and prepare documentation for client and authority submissions.
• Ensure accuracy, consistency, and completeness of all documentation prior to submission.

Coordination & Collaboration:

• Act as a liaison between project teams and external stakeholders to ensure effective communication.
• Coordinate with team members and clients to align on schedules, deliverables, and updates.
• Consolidate and verify data accuracy in collaboration with officers and other stakeholders.
• Liaise with internal and external stakeholders to gather data and prepare documentation to support project delivery as schedule.

Email & Communication Management:

• Manage project-related email correspondence and maintain a structured filing system for incoming and outgoing communication.

We know today’s complex challenges can only be solved through bringing together diverse teams of people from across our business, so there will be opportunities for you to apply your skills and creativity to projects in other geographies and markets.

What can you bring to the team?

Firstly, you will share our genuine passion for re-imagining engineering and be someone that actively pursues continuous learning to help shape the future. You will also need the following:

• Bachelor’s degree in Business Administration, Project Management, Engineering, or a related field (or equivalent experience).
• Proven experience in a project administrative or project support role.
• Excellent organizational and multitasking skills.
• Strong attention to detail and commitment to data accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with document control systems (e.g., ACC, Aconex) is an advantage.
• Strong communication and interpersonal skills.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Excellent in English communications
  

Our Aurecon Attributes define our way of being – they are a collection of qualities that makes us who we are. Individually and collectively, they unleash the true power of Aurecon, they make us stand out from the crowd and are critical to our success. We don’t expect you to have all eight of the attributes, but one that is unique to you. To find out what your key attribute is, take the test here.

Finally, we value that each of our team members brings something different to Aurecon. We look for people who have had a broad range of experiences throughout their career and can demonstrate how they have worked as part of a team to bring ideas to life. Does that sound like you?

About Us

Headquartered in Australia, Aurecon is one of the leading international engineering, design and advisory company that brings vital engineering experience, technical capabilities, and design expertise to an extensive range of markets.

Over the last 85 years, our team of more than 5,000 experts located in 11 locations across the globe have collaborated with our clients and partners to reimagine, shape and engineer clever, innovative and sustainable solutions to solve some of the world’s most complex challenges.

In Asia, where the region is undergoing rapid transformation in areas of sustainability, digital and infrastructure, we lead by being innovative, flexible and nimble. We embrace design-led thinking – an approach that is guided by digital engineering, the user experience and sustainability – ensuring that the work we do is future ready and leaves a legacy for the next generation.

Think engineering. Think again.

Want to know more?

You can learn more about what it’s like to work at Aurecon by visiting the careers section of our website.

If you are intrigued or excited by what you have read, then we want to hear from you. Apply now!