Project Coordinator

Mammoet; Town of Texas (WI); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical and Dental benefits

401k matching up to 6%

Onsite gym and cafeteria

Vacation and Sick Time

Education and Professional Development

Job summary

Mammoet in Rosharon, TX is seeking a Project Coordinator to support heavy lift and transport projects, ensuring accurate planning, resource coordination, procurement administration, and project documentation. You will work with project teams and stakeholders to keep projects on track.

The role emphasizes data integrity, proactive communication, and timely execution, with opportunities to grow within a global leader in engineered heavy lifting and transportation.

Qualifications

• Associate’s or Bachelor’s degree in a related field preferred.
• Experience in project administration, coordination, procurement, or operational support.
• Experience with ERP systems such as SAP or similar.
• Strong organization to manage multiple priorities in a fast-paced environment.
• Attention to detail and accuracy with project and financial data.
• Strong communication and stakeholder management skills.
• Proficiency in Microsoft Excel and Office applications.
• English fluency, both verbal and written.

Responsibilities

• Coordinating administrative and operational processes for large-scale projects.
• Managing timesheet confirmations and labor entries for accurate costing and reporting.
• Creating and maintaining resource demands in Quintiq for workforce planning.
• Creating Purchase Requisitions (PRs) to initiate procurement needs.
• Preparing and managing Service Entry Sheets (SES) for PO administration and payments.
• Supporting project billing plans for revenue tracking and invoicing.
• Coordinating ship-to party information to ensure correct deliveries.
• Maintaining project records and documentation in company systems.
• Collaborating with Project Managers, Operations, Procurement, Finance and others.
• Identifying and resolving administrative discrepancies to ensure data accuracy.

Skills

Project coordination

ERP systems

Organizational skills

Attention to detail

Communication

Excel proficiency

Education

Associate's or Bachelor's degree

Tools

SAP

Quintiq

Job description

SUMMARY OF THE ROLE

• Project Coordinator forheavylift and transport projects
• Working at Rosharon, TX

Do you thrive in a fast-paced project environment where accuracy, organization, and coordination are critical to success? At Mammoet, our Project Coordinators play a key role in supporting large-scale heavy lifting and transportation projects by ensuring project data, resources, procurement activities, and financial processes are managed efficiently throughout the project lifecycle.

As a Projects Coordinator with Mammoet, you will be responsible for providing administrative and operational support to project teams, ensuring accurate project planning, resource coordination, procurement administration, and project documentation to support successful project execution.

WHAT YOU’LL BE DOING

• Supporting project teams by coordinating administrative and operational processes for large-scale projects.

• Managing timesheet confirmations and labor entries for large projects to ensure accurate project costing and reporting.

• Creating and maintaining resource demands in Quintiq to support workforce planning and resource allocation.

• Creating Purchase Requisitions (PRs) to initiate procurement activities and support project requirements.

• Preparing and managing Service Entry Sheets (SES) to facilitate purchase order administration and vendor payment processes.

• Supporting the creation and maintenance of project billing plans to ensure accurate revenue tracking and invoicing.

• Coordinating and maintaining ship-to party information to ensure resources, materials, and equipment are delivered to the correct project locations.

• Maintaining project records, documentation, and administrative data within company systems.

• Collaborating with Project Managers, Operations, Procurement, Finance, and other stakeholders to support project execution and reporting.

• Identifying and resolving administrative discrepancies to ensure data accuracy and compliance with company procedures.

WHAT YOU’LL NEED

• Associate’s or Bachelor’s degree in Business Administration, Project Management, Finance, Supply Chain, or a related field preferred.

• Previous experience in project administration, project coordination, procurement, or operational support roles.

• Experience working with ERP systems such as SAP or similar business systems.

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

• Excellent attention to detail and accuracy when handling project and financial data.

• Strong communication and stakeholder management skills.

• Intermediate to advanced proficiency in Microsoft Excel and Microsoft Office applications.

• English, fluent proficiency verbal and written.

WHAT YOU’LL GET

We’ve been the leader in engineered heavy lifting and transportation for decades. But Mammoet is only as strong as our people. Their skills and expertise are how we help the world to grow as we meet customer challenges in the safest, most efficient ways possible. As a Mammoet professional, you’ll be working in a world of opportunity with bright development prospects, the best equipment and the smartest thinkers.

• Quick autonomy in your career
• Medical and Dental benefits
• 401k matching up to 6%
• Onsite gym and cafeteria
• Vacation and Sick Time
• Education and Professional Development Assistance
• Career Development and Programs
• Casual Dress