Project Coordinator

Iesmart Systems, L.L.C.; Town of Texas (WI); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive starting pay

On-the-job training

Health and Welfare Plan

401(k) Plan with employer matching

Paid Vacation and Holidays

Job summary

Iesmart Systems, L.L.C. seeks a Project Coordinator in the Town of Texas, Wisconsin. This full-time position involves supporting project managers with coordination and financial accuracy across all phases. Key duties include setting up jobs, managing change orders, overseeing travel arrangements, and preparing invoices. The ideal candidate will have administration experience in a construction environment and excellent organizational skills. Comprehensive benefits include health plans and a 401(k) plan.

Qualifications

• Previous administration experience in construction environment with contracts and subcontracts.
• Ability to communicate with all levels of project staff.
• Excellent organizational skills with the ability to manage multiple tasks.

Responsibilities

• Collaborate with estimating department for job setup and budget details.
• Track and enter change orders.
• Prepare invoices for clients based on project status.

Skills

Communication skills

Organizational skills

MS Office proficiency

Job description

Position Overview

The Project Coordinator plays a key role in supporting project managers by ensuring seamless coordination and financial accuracy across all project phases. This position involves setting up jobs, track and enter change orders, and creating preliminary schedules to keep projects on track.

Typical Duties and Responsibilities

• Collaborate with estimating department to gather necessary information for job set up, including budget details, and client requirements.
• Set up new jobs/projects in ERP system, ensuring accuracy of the project scope and contract details.
• Create and validate project submittals.
• Track and enter change orders.
• Oversee travel arrangements and manage per diem for project teams. Save and file invoices, receipts, for all travel documentation.
• Understand contract requirements, execution, scopes of work, and terms & conditions.
• Prepare accurate and timely invoices for clients based on contractual terms and project status.
• Provide support project financial reporting to recognize under/over billing.
• Identify and resolve discrepancies between accounting systems or accounts.
• Manage the issuance of badges for security access as required for project sites.
• Proactively prepare, collect, and file critical documentation throughout the life of the project.
• Assist with project documents; print and laminating commissioning signs, instructions, QR codes, etc. for projects.
• Support efforts with OCIP/CCIP.
• Material Tracking

Required Qualifications

Educational and Experience requirements include:

• Previous administration experience in construction environment with processing, coordinating, and execution of contracts and subcontracts.
• Excellent communication (verbal and written) and interpersonal skills.
• Ability to communicate with all levels of project staff.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.) and other computer software.

We Offer

• Competitive starting pay with opportunities for advancement
• On-the-job training from experienced cabling professionals
• Exposure to the latest technology and networking solutions
• Health and Welfare Plan which includes Medical, Dental, Vision, Supplemental Life, Supplemental Disability, Supplemental Accident, Hospital and Critical Illness, Employee Assistance Program (EPA)
• Medical and Dependent Reimbursement Programs
• Exceptional 401(k) Plan with matching Employer Contribution
• Paid Vacation and Holidays

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Equal Opportunity Employer, including disabled and veterans.