Project Coordinator

Pacific Network Solutions Construction; Gilbert (AZ); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Company Paid Medical, Dental, Vision &

Life Insurance

401(k) with company match

Job summary

Pacific Network Solutions is seeking a Project Coordinator to manage multi-project workflows, maintain audit-ready files, and coordinate between office, field, vendors, and customers. You will ensure documentation accuracy, assist with reporting, and mentor peers as workloads fluctuate.

The role requires strong organizational skills and the ability to work independently in a busy telecommunications environment.

Qualifications

• High school diploma or GED required; bachelor’s degree in Construction Management, Business, or related field preferred.
• 2–5 years of progress ive experience in administrations or coordination within construction, telecommunications, or related project-based industry.
• Successful mastery of the duties listed for the PC I role.

Responsibilities

• Independently maintain complete, audit-ready project files from kickoff through closeout.
• Ensure permits, drawings, safety documentation, and customer paperwork are accurate.
• Prepare complete and accurate closeout packages without oversight.
• Identify and correct documentation gaps proactively.
• Maintain detailed project tracking logs and status reports.
• Monitor milestones, deadlines, and outstanding items.
• Proactively follow up with PMs, CMs, crews, and vendors.
• Assist PMs with reporting accuracy and project updates.
• Serve as a reliable communication link between office, field, vendors, and customers.
• Anticipate PM/CM needs and obtain required information ahead of time.
• Provide clear updates on project documentation and status.
• Manage customer portals and documentation uploads.
• Track COIs, safety documentation, and compliance paperwork.
• Ensure projects consistently meet customer documentation standards.
• Assist with materials coordination, equipment logistics, and scheduling support.
• Maintain project calendars and task planning.
• Support PM/CM administrative needs related to project flow.
• Crosstrain and mentor PCs across departments and markets.
• Assist other PCs and departments during slowdowns.

Skills

Organizational skills

Documentation

Multi-tasking

Communication

Project management

Mentoring

Microsoft Office

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Who We Are:

Pacific Network Solutions is a leading provider of telecommunications solutions, committed to delivering reliable cutting-edge services to our clients. We pride ourselves on our innovation and commitment to customer satisfaction. Our company remains just as dedicated to our clients as we do our greatest assets: our employees. We embrace change and the opportunity it brings through organic growth after recruitment, development, reward, and retention of our outstanding workforce.

Who We're Looking For:

We’re looking for a Project Coordinator who thrives in the organized chaos- someone who can chase down missing info like a detective, keep projects moving like a traffic controller, and still crack a joke when the timeline gets spicy. If you’re equal parts detail-obsessed, people-savvy, and unshakably calm when five things hit at once... you'll fit right in.

What We Offer:

• Company Paid Medical, Dental, Vision and Life Insurance for employees.
• 401(k) plan including company match of up to 4%.
• Paid time off.
• Holiday Pay.
• Employee Referral Program.

If you're looking for a role where your contributions make a real impact and you can grow with a company that values determination, innovation, and empowerment, we’d love to hear from you.

Key Responsibilities May include but are not limited to:

POSITION

The Project Coordinator is a highly proficient coordinator who operates independently while managing multiple or complex projects. This role mentors peers, supports other departments and markets during high workload or slowdowns, and anticipates project needs with minimal supervision.

• Independently maintain complete, audit-ready project files from kickoff through closeout.
• Ensure permits, drawings, safety documentation, and customer paperwork are accurate and current.
• Prepare complete and accurate closeout packages without oversight.
• Identify and correct documentation gaps proactively.

Project Tracking & Reporting

• Maintain detailed project tracking logs and status reports.
• Monitor milestones, deadlines, and outstanding items without prompting.
• Proactively follow up with PMs, CMs, crews, and vendors.
• Assist PMs with reporting accuracy and project updates.

Communication & Coordination

• Serve as a reliable communication link between office, field, vendors, and customers.
• Anticipate PM/CM needs and obtain required information ahead of time.
• Provide clear updates on project documentation and status.

Customer & Compliance Support

• Manage customer portals and documentation uploads.
• Track COIs, safety documentation, and compliance paperwork.
• Ensure projects consistently meet customer documentation standards.

Administrative & Logistical Support

• Assist with materials coordination, equipment logistics, and scheduling support.
• Maintain project calendars and task planning.
• Support PM/CM administrative needs related to project flow.
• Crosstrain and mentor PCs across departments and across markets.
• Assist other PCs and departments during slowdowns.
• Any and all other duties assigned. Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

SUPERVISORY RESPONSIBLITIES

• This position has no supervisory responsibilities.

COMPETENCIES

• Customer Experience Stewardship
• Detail Oriented and Organization Skills
• Teamwork Oriented
• Professional Communication
• Demonstrates accuracy and thoroughness

DEMANDS AND WORK ENVIRONMENT

• This position demands occupation in an office environment that regularly uses standard office equipment requiring the ability to communicate in person and over the telephone with other employees, the ability to interpret printed materials and a computer screen, the stamina to maintain attention to detail despite interruptions, prolonged periods of sitting at a desk and working on a computer, the ability to lift and carry supplies and files weighing up to 25 pounds and to move about the inside of the office to access supplies, office machinery, etc.
• Employee might be exposed to various chemicals, vapors, pollutants, virus or other air-borne pathogens, gases, uneven surfaces, loud noises, moving vehicles or machines and dust/debris.

EXPECTED POSITION HOURS

• This is a full-time position that works from the office.
• Willingness to work extended hours during critical project phases.

Education and Work Experience

• A high school diploma or GED is required.
• Bachelor’s degree in Construction Management, Business, or related field preferred.
• Minimum of two (2) to five (5) years of progressive experience in administrations or coordination within construction, telecommunications, or related project-based industry.
• Successful mastery of the duties listed in the PC I role.

Skills and Abilities

• Strong organizational and documentation discipline.
• Multi-tasking, quick turnarounds and working within deadlines.
• Professional and polished communication skills.
• Ability to manage multiple projects independently.
• Strong mentoring and organizational skills.
• Proficiency in Microsoft Office.

Certifications, Licenses, and other Requirements

• Minimum age of 21 years old.
• Successful completion and clearance of a pre-employment drug screen, DOT physical, and background check.

AAP/EEO STATEMENT

Pacific Network Solutions is an equal employment opportunity employer.

This job description is not meant to encompass all tasks and/or job responsibilities, but rather it is meant to provide the employee with a general summary of what the position entails.Pacific Network Solutionshas the right to amend or revise this job description at any time. Reasonable accommodations may be made when it does not impose an undue hardship on the company to do so.

Pay Range:

Starting at $22.00 USD hourly.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at

Phone: [phone]

Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

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If you want to view the Pay Transparency Policy Statement, please click the link: English