Project Coordinator

Impact-Environmental-Group; Town of Lake Mills (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Impact Environmental Group is seeking a Project Coordinator to plan, coordinate, and monitor installation and reline projects, ensuring safety and quality while keeping customers and field teams informed. You will manage schedules, coordinate logistics, review permits and risk assessments, and provide timely project reporting.

Proficiency with MS Office and project management tools is expected, and a college degree or equivalent experience is preferred, with Spanish bilingual a plus.

Qualifications

• Prior experience in project coordination within industrial installations, construction, or equipment relines preferred.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Knowledge of safety practices and MS Office Suite.

Responsibilities

• Coordinate and schedule installation and reline projects from initiation to completion.
• Research technical aspects of each machine and prepares preinstall customer checklist and associated documents.
• Distributes preinstall checklist and obtains customer confirmation & sign back.
• Arrange logistics for equipment, materials, and field crews to job sites.
• Coordinates with customer, freight company, rigger, service team leader & applications.
• Proactively determines the need for specialty tools, lifting equipment, personnel lifts etc. and ensures these items are available when Field Service Technicians arrive on site.
• Ensure compliance with safety standards and company policies during field operations.
• Assist in preparing and reviewing work permits, job hazard analyses, and site surveys.
• Accurately quote for Recondition equipment, Fabrication, and installation in
• Maintain accuracy in data entry into project systems
• Leverage AI to improve quote accuracy and improve response times
• Prioritize workflow and determine the importance and accuracy of work
• Provide timely reporting on project status, issues, and resolutions to management.
• Support project close-out activities, including documentation, client feedback, invoicing and A/R management
• The ability to maintain a high degree of customer satisfaction and adhere to our service management principles.

Skills

Project coordination

Communication

Problem solving

Multitasking

Education

College degree

Tools

MS Office Suite

Project management tools

Job description

Summary:
The Project Coordinator is responsible for planning, coordinating, and monitoring all activities related to installation and reline projects. This role ensures projects are executed safely, and to quality standards, while maintaining effective communication with customers, internal teams, and subcontractors.

Key Responsibilities:

Customer Service skills are key in this role, understanding the customer requirements, communicating and delivering are key components to the success of this position

Coordinate and schedule installation and reline projects from initiation to completion.

Research’s power, air and all other technical aspects of each machine to be installed and prepares preinstall customer checklist and associated documents

Distributes preinstall checklist and obtains customer confirmation & sign back.

Arrange logistics for equipment, materials, and field crews to job sites.

Coordinates with customer, freight company, rigger, service team leader & applications

Proactively determines the need for specialty tools, lifting equipment, personnel lifts etc. and ensures these items are available when Field Service Technicians arrive on site

Ensure compliance with safety standards and company policies during field operations.

Assist in preparing and reviewing work permits, job hazard analyses, and site surveys.

Accurately quote for Recondition equipment, Fabrication, and installation in

Maintain accuracy in data entry into project systems

Leverage AI to improve quote accuracy and improve response times

Prioritize workflow and determine the importance and accuracy of work

Provide timely reporting on project status, issues, and resolutions to management.

Support project close-out activities, including documentation, client feedback, invoicing and A/R management

The ability to maintain a high degree of customer satisfaction and adhere to our service management principles.

Qualifications:

Prior experience in project coordination within industrial installations, construction, or equipment relines preferred.

Strong organizational skills with the ability to manage multiple projects simultaneously.

Excellent communication and problem-solving abilities.

Knowledge of safety practices and procedures in industrial environments.

Proficient in project management tools and MS Office Suite.

College degree preferred; equivalent experience considered

Bi-lingual Spanish a plus!

About Us

IEG (Impact Environmental Group) is a growing family of companies that provides products and services to the global waste and recycling industry. This includes a variety of plastic & rubber molding, metal fabrication, plastic extrusion, and tarp systems. With locations positioned strategically around the US and Europe, each company in our portfolio plays a critical role in supporting the sustainability initiatives of our customers. Headquartered in Elgin, IL, Impact has grown into a premier manufacturer of Container and Compactor Parts helping our customers to ‘repair and not replace’ assets, reducing the environmental impact of new containers and compactors. Other companies that reside under the IEG umbrella consist of Midland Chutes, Northern Extrusion, Deroche, Tarp Depot LLC, Container Components and more.