Project Coordinator

Motion Recruitment; Town of Fort Ann (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Motion Recruitment has a client in the NY/NJ area seeking a driven Project Coordinator to join their Fort Ann, NY operations team. This onsite role offers a base salary and full benefits package.

You will coordinate with customers, project managers and installers, manage milestones, prepare work orders, review invoices, and monitor job sites. Salesforce CRM and architectural drawing knowledge are a plus; a Bachelor's degree is preferred with 1–3 years of experience.

Qualifications

• Strong communication and collaboration abilities.
• Excellent organizational and problem-solving skills.
• Ability to multi-task and manage priorities to meet deadlines.
• Knowledge of Salesforce CRM is a plus.
• Reading architectural drawings is a plus.

Responsibilities

• Coordinate projects with customers, project managers, and installers.
• Multi-task and manage escalations daily.
• Set up projects and orders with milestone tracking.
• Prepare work orders and confirm scope and delivery dates.
• Review factory acknowledgments and installer invoices.
• Coordinate factory submittals and field checks.
• Monitor job sites and progress.
• Schedule and track product deliveries with manufacturers and carriers.
• Prepare weekly progress and backlog reports.
• Attend project meetings.

Skills

Communication skills

Organizational skills

Problem-solving

Team collaboration

Education

Bachelor's degree (preferred)

Tools

Salesforce CRM

Job description

Our client, a major school furnishings and equipment distributor in the NY & NJ areas, is actively looking for a driven, energetic Project Coordinator to join their operations team in Fort Ann, NY! This role is onsite so local candidate are required.

***This is a full-time permanent position with a base salary and full benefits package***

This position requires strong computer skills, excellent communication skills, a positive attitude, and the ability to manage multiple projects at one time!

Responsibilities

• Project coordination/management with customers, project managers, and installers
• Able to multi-task and manage unexpected escalations daily, outside of your planned daily responsibilities
• Project/order set-up with milestone tracking for timely and on budget job completion
• Prepare work orders for the installation team and confirm scope and delivery dates
• Review and process factory acknowledgments and installer invoices to accounting
• Coordinate the factory submittal process and field check through production release
• Monitor Job sites
• Schedule, coordinate and track all product deliveries with the manufacturer and dedicated freight carries.
• Prepare weekly reports to include job progress and backlog
• Attend project meetings.
• Bachelor's degree is preferred
• 1-3 years of experience working in a similar role/industry
• Strong collaboration and communication skills
• Excellent organizational and problem-solving skills
• Ability to organize priorities based on deadlines
• Knowledge of Salesforce CRM is plus
• The ability to read architectural drawings is a plus