Project Coordinator

Pieper Electric, Inc.; Town of East Troy (WI); On-site; USD 42,000 - 58,000; Full time

Job summary

Pieper Electric, a full-service electrical, mechanical, and automation contractor, is seeking a Project Coordinator to serve as the communication hub between Project Managers, field technicians, and superintendents.

This role coordinates resources, reviews plans and schedules, prepares purchase orders, tracks materials, maintains project records, and supports day-to-day administrative tasks to help projects run efficiently and safely, in line with company standards.

Qualifications

• High school diploma or equivalent.
• Experience in office/administrative, construction, manufacturing, or purchasing is preferred.
• Strong communication and organizational skills.

Responsibilities

• Coordinate project communications between Project Managers, field technicians, and superintendents.
• Assist with coordinating plans, schedules, and procurement activities.
• Maintain accurate project documentation and records; enter and track data for reporting.

Skills

Organizational skills

Communication skills

Attention to detail

Multi-tasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Excel

Job description

At Pieper Electric, our people are our power. As a full-service electrical, mechanical, and automation contractor, our people are what enable us to stand out in our industry. They're the reason for our success. Founded on the principle that every person should strive to first and foremost be a servant leader, we work tirelessly to keep our people safe, enlighten and stimulate their minds, and teach them how to be good stewards of the community in a genuinely serving way. From these efforts, we've grown into a truly unique company.

Pieper Electric extends its reach through specialized brands, each excelling in their respective fields. Pieper Automation, Systems Technologies, Pro Lightning Protection, and Ideal Mechanical operate under the same commitment to excellence. By putting our people first, we are able to consistently deliver to the highest quality standards in the industry and develop lasting relationships with our customers.

Job Description

Acting as a central point of communication between Project Managers, Field Technicians, and Superintendents, this role ensures all phases of electrical construction projects are executed efficiently, accurately, and in alignment with company standards. Other responsibilities include facilitating communication, coordinating resources, reviewing plans and schedules, and assisting with all aspects of project execution.

At PPC Partners we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors: A Servant's Heart - Focus on the Needs of Others, Wisdom - Insightful, Integrity - Honesty and Trustworthy, Courage - Decisive and Confident in Others, Humility - Modest and Respectful, Passion - Unfailing Dedication

Essential Duties and Responsibilities

Project Coordination:

• Track and enter labor hours and project-related time
• Assist with coordinating prefab work, materials, and delivery schedules
• Prepare purchase orders and assist with material ordering
• Track material orders, deliveries, and outstanding items
• Maintain accurate project documentation and records
• Assist Project Managers and Prefab/Manufacturing leadership with day-to-day coordination needs
• Enter and maintain project information in company systems

Administration & Support:

• Assist with general office and administrative functions
• Maintain organized documentation for active and completed projects
• Prepare reports, spreadsheets, purchase orders, and other documentation
• Assist with routine data entry and reporting
• Maintain required records and filing systems
• Request vendor quotes and assist with purchasing
• Communicate with vendors regarding orders, pricing, and delivery information
• Follow up on outstanding orders and material needs
• Communicate project information with Project Managers, VDC, Prefab/Manufacturing, and field personnel
• Provide professional and timely service to customers, vendors, and internal teams

Safety/Hazard Recognition & Elimination:

• Pre-plan and identify the methods to eliminate hazards daily by work task.
• Execute skill in observing habits and hazards of others and bringing it to their attention.
• Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
• Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
• Obtain safety training as expected by all company personnel.

Qualifications and Requirements

• High school diploma or equivalent
• Previous office, administrative, construction, manufacturing, or purchasing experience preferred, but not required

Experience, Skill and Abilities

• Positive safety attitude and personal integrity - both are non-negotiable
• Strong organizational skills and attention to detail
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams
• Strong communication skills, both verbal and written
• Strong interpersonal skills; ability to interact with all levels of the company
• Ability to accurately enter and maintain information
• Ability to multi-task and prioritize work in a fast-paced environment
• Capable of maintaining important information confidential

Physical Requirements

• Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.
• Ability to occasionally walk through manufacturing and warehouse areas.
• Ability to occasionally lift and move materials or documents weighing up to 25 pounds.

Pieper Electric is an Equal Opportunity Employer.

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