Project Coordinator

Streamside Parks, LLC.; Tennessee; Remote; USD 60,000 - 85,000; Full time

Job summary

Streamside Parks, LLC is seeking a detail‑oriented Project Coordinator to support ownership across active projects by keeping budgets, vendor commitments, permits, and documentation organized and accessible.

This role focuses on coordination and tracking rather than design; you’ll keep information flowing so engineers, surveyors, and contractors can make timely decisions while ownership tracks progress and milestones across multiple properties in the Southeast.

Qualifications

• Strong organizational skills and ability to manage several concurrent projects and vendors.
• Proficient in Excel or comparable spreadsheet tools for budget tracking.
• Clear written communication for concise project status summaries.
• Ability to read and interpret site plans and drawings.
• Willingness to travel to project sites; valid driver's license required.

Responsibilities

• Budget and cost tracking across multiple properties; maintain detailed budget workbooks.
• Solicit, log and compare quotes from vendors and contractors; track milestones and scheduling.
• Assemble and organize due diligence materials for prospective acquisitions.
• Track permit applications and regulatory status across jurisdictions.
• Maintain current site plans, plans and revision histories; reconcile scope changes.
• Prepare periodic status updates across the portfolio and keep Wrike updated.

Skills

Organizational skills

Spreadsheet skills

Written communication

Read site plans

Travel flexibility

Driver's license

Tools

Wrike

Asana

Monday.com

Job description

Ready for a new challenge? We’re actively seeking skilled professionals to join our growing team. Explore exciting career opportunities with us!

Join Our Team

At Streamside, we’re not just creating RV resorts and campgrounds – we’re building places people love, and it all starts with our team. We’re looking for passionate, dedicated people who want to help bring our vision to life.

Our parks are designed to connect nature, community, and modern comfort. As part of the Streamside team, you’ll play a vital role in making every guest’s experience unforgettable. From welcoming guests with a smile to fostering a sense of belonging around the campfire, you’ll help create genuine connectiosn that set us apart.

We value collaboration, care for the land, and invest in our people. Join us, and you’ll be part of a growing company committed to meaningful work, where your ideas and contributions matter. At Streamside, you can make a real impact while working in beautiful outdoor settings and building lasting memories.

Ready to love what you do? Come help people feel rooted, wherever they roam.

It Takes Commitment to Build Places People Love

Get it Done

Take action, follow-up and follow through. Initiate tasks decisively, regularly check progress, and ensure completion to maintain efficiency and reliability.

Do the Right Thing

Ownership of actions, decisions, and obligations. Streamside team members are know for being dependable, reliable, and answerable.

Coachable/Infinitely Adaptable

Stay curious, open, and flexible. We embrace change, learn quickly from experience, and grow through feedback, adapting to what’s needed.

Open Positions

Opportunities to Thrive, Not Just Work

Location: Nashville, TN

Job Id:140

# of Openings:1

Streamside Parks is a premier property management company specializing in the operation and enhancement of RV Park Resorts & Campgrounds across the Southeast. Streamside oversees a growing portfolio of 40+ parks, delivering consistent, high-quality experiences for residents and campers alike. With a focus on operational excellence, streamlined processes, and guest satisfaction, Streamside Parks ensures each property thrives under the unified Streamside brand while maintaining a strong financial performance and a commitment to continuous improvement.

POSITION SUMMARY

The Project Coordinator supports ownership across every active Streamside Parks project by keeping budgets, vendor commitments, permits, and project documentation organized, current, and easy to act on. This is a coordination and tracking role, not a design or engineering role: the Project Coordinator keeps information flowing and deadlines visible so ownership and outside professionals (engineers, surveyors, electricians, architects) can make timely decisions, rather than making design, engineering, or regulatory determinations independently.

ESSENTIAL JOB RESPONSIBILITIES

Budget and Cost Tracking

• Maintain detailed project budget workbooks across multiple properties (division level tabs plus a master summary), keeping line items current as quotes, change orders, and actual costs come in.
• Compare vendor and contractor quotes against budgeted line items and flag variances to ownership.
• Track payment schedules and deposit or draw requirements against contracts and vendor terms.
• Coordinate with the accounting team on capital projects, making sure invoices, draws, and capital expenditures are coded, recorded, and reconciled against each project's budget.

Vendor and Contractor Coordination

• Solicit, log, and compare quotes from vendors and contractors (signage, site work, utilities, construction trades, and similar scopes).
• Track vendor deliverables and installation schedules, and coordinate scheduling between vendors, on site staff, and ownership.
• Support decisions about which scopes of work are handled by outside contractors versus in house or property staff, by organizing the cost and scheduling information ownership needs to decide.
• Prepare contractor pay applications for ownership's approval, checking billed amounts against contract terms and percentage of work complete.
• Collect lien waivers from contractors and subcontractors with each payment cycle and keep them on file.
• Track construction schedules for contractors on specific jobs, monitoring progress against milestones and flagging delays to ownership.

Acquisition Due Diligence Support

• Assemble and organize due diligence materials for prospective acquisitions: title work, surveys (ALTA and boundary), flood zone and FEMA determinations, utility and electrical system condition, and environmental reports.
• Track open due diligence items and deadlines through closing, and flag gaps that need a licensed surveyor, engineer, or attorney.

Permitting and Regulatory Tracking

• Track permit applications and approval status across jurisdictions and property types (site development, electrical, water and wastewater, building).
• Maintain a working awareness of the codes and regulations that commonly apply to RV resort development, and route code specific questions to the appropriate licensed professional rather than answering them directly.

Site Plans and Project Documentation

• Maintain current versions of civil site plans, sign packages, and other project drawings, and track what changed between revisions.
• Reconcile changes in project scope (for example, a shift in unit count or unit type) against the current site plan and flag discrepancies to ownership and the design consultant.
• Maintain accurate site and unit counts (RV sites, cabins, cottages, buildings) drawn from current drawings and spreadsheets, and keep that inventory consistent across budget, narrative, and marketing documents.
• Prepare project narratives and status summaries that bring together survey, site plan, budget, and vendor information for ownership review.

Cross Property Scheduling and Reporting

• Track milestones across all active projects, from due diligence through construction or capital improvement completion.
• Surface scheduling conflicts, resourcing needs, and upcoming deadlines to ownership before they become urgent.
• Prepare periodic status updates summarizing progress, open items, and near-term priorities across the portfolio.
• Keep every active project current in Wrike, the company's project management software, including tasks, owners, due dates, and status, so ownership has a reliable single place to check progress.

Qualifications

Required

• Strong organizational skills and comfort managing several concurrent projects and vendors at once.
• Strong spreadsheet skills, including multi tab workbooks, formulas, and budget tracking in Excel or a comparable tool.
• Clear written communication, including the ability to summarize project status for ownership concisely.
• Ability to read and track changes across site plans, drawings, and vendor quotes, without needing to produce or approve them independently.
• Willingness to travel to project sites as needed, and a valid driver's license with a satisfactory driving record.

Preferred

• Experience with Wrike or a comparable project management platform (Asana, Monday.com, or similar).
• Experience in real estate development, construction project coordination, or hospitality and outdoor hospitality operations (RV resorts, campgrounds, or similar).
• Familiarity with due diligence documents common to real estate acquisitions (surveys, title work, flood zone determinations).
• Working familiarity with permitting processes and basic regulatory concepts relevant to site development (site permitting, electrical, water and wastewater), understanding that licensed professionals remain responsible for code compliance determinations.

Work Environment and Travel

This role works closely and directly with ownership in a small, fast moving team, supporting projects at different stages, from early due diligence to active construction to post opening operations.

Reporting and Employment Details

Reports to: Director Of CAPEX & Facilities

Location: Based in Middle Tennessee (preferred), with occasional regional travel to project sites.

Employment type: Full time

Classification: Salaried, exempt from overtime.

This job description is not intended to be an all-inclusive list of duties and responsibilities. Streamside Parks reserves the right to modify responsibilities as business needs evolve.