Project Coordinator - Construction Management

Stream Realty Partners; Rosemont (IL); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive salaries

Bonuses

Medical/dental/vision insurance

401(k) plan with company matching

PTO and holiday pay

Flexible spending accounts

Pharmacy benefits

Job summary

A leading real estate firm in Rosemont, Illinois is seeking a Project Coordinator to provide administrative and project support to the Construction Management Team. The successful candidate will assist with project budgeting, scheduling, and liaise with vendors and contractors. An ideal candidate will have a Bachelor's Degree in Construction Management or a related field, along with strong communication and organizational skills. The firm offers a competitive salary and benefits package.

Qualifications

• Internships or 1-2 years of project experience administrative experience in construction or real estate development is preferred.
• Internship or 1-2 years of project experience in construction or real estate development preferred.
• Attention to detail.
• Strong interpersonal skills.
• Strong written and verbal communication skills.
• Strong organizational skills.
• Self-starter/Action Bias.
• Persistence.
• General administrative skills.
• Proficiency with MS Office.

Responsibilities

• Lead the process of tracking and organizing project-related information.
• Act as point of contact with internal transaction team, customers, vendors, and general contractors.
• Coordinate department's needs and meeting schedules.
• Compose routine correspondence for the department.
• Document progress while walking construction sites.
• Organize maintaining of files and manage transfers.
• Oversee internal fee invoicing and payments.
• Update owner agreements, job status reports, RFP forms, and other documents.
• Review and maintain building documentation (PM Agreements, Building Standards, COIs).
• Prepare and review AIA contracts with attachments.

Skills

Attention to detail

Strong interpersonal skills

Strong written and verbal communication skills

Strong organizational skills

Self-starter/Action Bias

Persistence

General administrative skills

MS Office

Education

Bachelor's Degree in Construction Management, Architecture, or related area

Tools

MS Office

Job description

Company Description

Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. Headquartered in Dallas, TX and operating in core markets coast to coast, we complete billions in annual transactions in office, industrial, retail, healthcare, land, and data center properties. With millions of square feet of assignments, Stream is one of the fastest-growing, full-service commercial real estate services organizations in the country. Our team of talented individuals have come together to create our distinct culture, best summarized by our firm’s core values: smart, honest, nice, and passionate. For more information, visit www.streamrealty.com and follow Stream on LinkedIn, Instagram, X and Facebook.

Immediate Impact. Meaningful Career.

At Stream, we know our success begins and ends with our people. It is the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our client’s needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won’t simply start a new job—you will build a meaningful and impactful career.

Job Description

Project Coordinator provides general administrative and project support to the Construction Management Team. The initial responsibilities will focus on assisting the Construction team with various project-related tasks including project budgeting, scheduling, design, bidding, reporting, pay application review, invoicing, and accounts receivable.

Essential Functions

• Lead the process of tracking and organizing project related information for the department's construction management projects.
• Act as point of contact and liaison with our internal transaction team, outside customers, vendors and general contractors.
• Coordinate the department's needs and meeting schedules with customers, vendors, and general contractors.
• Compose and prepare routine correspondence for the department.
• Walk construction sites and document progress.
• Organize and maintain the filing system, both hard and electronic files, and manage the transfer of files to property management, customers, and/or consultants.
• Oversee all internal fee invoicing and payments.

Responsibilities

• Update and maintain various forms, (Owner agreements, job status report, RFP Forms, misc. construction documents.)
• Maintain building specific documentation (PM Agreements, Building Standards, COIs, etc.)
• Prepare and review of AIA contracts with all necessary attachments (drawings, insurance, work letter, etc.)
• Ensure that all construction policies and procedures are followed for the various owners and/or landlords.
• Sort, distribute and follow up with project mail and e-mail; prepare outgoing packages, mail, and courier to meet daily deadlines.
• Update and enter vendor contact information.
• Prepare, bill, and maintain construction management fees as well as project ‘close-out packages’.
• Coordinate special projects to improve the teams’ processes.
• Build lasting relationships with owners, design teams, subcontractors, and Stream team by acting with the highest level of integrity.
• Network with owners, architects, engineers, and other business prospects in the community, and assist in business development to secure new work.

Qualifications

• Bachelor's Degree in Construction Management, Architecture, or related area.
• Internships or 1-2 years of project experience administrative experience in construction or real estate development is preferred.
• Attention to detail
• Strong interpersonal skills
• Strong written and verbal communication skills
• Strong organizational skills
• Self-starter/Action Bias
• Persistence
• General administrative skills
• Proficiency with MS Office

Additional Information

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law.

Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons.

To apply for a position, please visit our website at www.streamrealty.com.

Seniority level

Entry level

Employment type

Full-time

Job function

Project Management and Information Technology