Project Coordinator

Mediagistic; Tampa (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) match

Tuition assistance

Generous PTO

Wellness programs

Job summary

Mediagistic is a rapidly growing national marketing agency seeking a Project Coordinator to support Channel Marketing Operations. The role focuses on operational coordination, tracking, documentation, and execution support across campaigns, working with account teams, sales, creative, and project managers.

You will help ensure campaigns move from request to execution without delays, maintain timelines, and assist with scheduling and reporting.

Qualifications

• 1–2 years of experience in project coordination, operations support, marketing coordination, or administrative roles.
• Strong attention to detail and accuracy in documentation and tracking.
• Strong time-management skills with the ability to prioritize and manage multiple deadlines.
• Excellent written and verbal communication across multiple teams.

Responsibilities

• Help ensure campaigns move from request to execution without delays or gaps.
• Coordinate project setup and campaign intake across internal teams.
• Follow up on assets, approvals, and deliverables for successful launches.
• Maintain project timelines, tasks, and internal documentation.
• Support Project Managers with scheduling, workflow coordination, and execution tracking.
• Organize and manage campaign details across systems and platforms.
• Monitor queues and prioritize work based on urgency and impact.
• Document updates, notes, and status changes for visibility.
• Support reporting inputs, dashboards, and operational tracking needs.
• Identify gaps or blockers in execution and escalate as needed.
• Help improve internal workflows and coordination processes over time.

Skills

Project coordination

Operations support

Marketing coordination

Administrative roles

Time management

Documentation accuracy

Job description

Mediagistic is a rapidly growing national marketing agency. We are looking for a Project Coordinator to join our team.

At Mediagistic, we help a diverse range of brands grow through performance‑driven marketing, operational excellence, and cross‑functional execution. Behind every successful campaign is a coordinated system of people, timelines, assets, and approvals.

We’re looking for a Project Coordinator (Channel Marketing Operations) to help keep that system running smoothly. This role is focused on operational coordination, tracking, documentation, and execution support across multiple campaigns and programs, working closely with internal account teams, sales, creative, and project managers to ensure everything needed for execution is complete, accurate, and on time.

What You’ll Do

• You’ll help ensure campaigns and projects move from request to execution without delays, gaps, or missing information.
• Coordinate project setup and campaign intake across internal account, sales, and operations teams.
• Follow up on required assets, approvals, and deliverables needed to support successful campaign launches.
• Maintain project timelines, task tracking, and internal documentation across multiple programs.
• Support Project Managers with scheduling, workflow coordination, and execution tracking.
• Organize and manage campaign details across multiple systems and platforms.
• Monitor project queues and help prioritize work based on urgency and business impact.
• Document updates, notes, and status changes clearly for internal visibility.
• Support reporting inputs, dashboards, and operational tracking needs.
• Identify gaps, blockers, or risks in execution and escalates appropriately.
• Help improve internal workflows, templates, and coordination processes over time.

What You Bring

• You're organized, reliable, and comfortable working behind the scenes to keep things moving.
• 1‑2 years of experience in project coordination, operations support, marketing coordination, or administrative roles.
• Strong attention to detail and accuracy in documentation and tracking.
• Strong time‑management skills with the ability to prioritize and manage multiple concurrent deadlines.
• Comfortable working across multiple teams and follow‑ups at once.
• Strong written and verbal communication skills.
• Ability to stay organized in a fast‑paced, high‑volume environment.
• Comfortable using spreadsheets, project tracking tools, and internal systems.
• Proactive mindset with strong follow‑through.
• Bonus: exposure to marketing, advertising, or campaign‑based work environments.

Why Mediagistic?

• We invest in building strong teams and giving people the structure and support to do meaningful work at scale.
• Comprehensive medical, dental, and vision coverage.
• 401(k) with company match.
• Tuition assistance and ongoing development opportunities.
• Generous PTO (vacation, sick, personal, birthday, volunteer time, and holidays).
• Collaborative, team‑oriented office environment.
• On‑site wellness programs and group fitness options.
• A culture focused on accountability, growth, and continuous improvement.

Work Environment

Work is normally performed in a typical interior office environment that requires normal safety precautions such as typical office or administrative work.

Physical Demands

Job involves sitting most of the time; walking, lifting, bending, and standing may be minimally required to complete tasks.

Location

This is an on‑site role (Monday–Friday) at our office near Hidden River Parkway (Fletcher & I‑75). Hybrid and remote work are not available.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The above declarations shall not give any employee any right to continued employment by Mediagistic, Inc. or any of its subsidiaries.