Project Coordinator

Sunstall Inc.; Stockton (CA); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Professional development

Company vehicle/allowance

Performance bonuses

Job summary

Haggerty Construction in California is seeking a Project Coordinator to provide critical operational support to the facilities division, including maintenance, tenant improvements, special projects, and compliance. The role acts as the central point of communication among project managers, technicians, subcontractors, vendors and clients, and manages PM scheduling and tracking within BuildOps.

Candidates should be proactive, highly organized, and able to manage multiple tasks with strong

Qualifications

• Ability to work independently and as part of a team.
• Strong written and verbal communication skills.
• Excellent listening and interpersonal skills.
• Highly organized with strong prioritization abilities.
• Must be proactive, reliable, punctual, and professional.
• Fluent in English.

Responsibilities

• Support project managers through daily project operations.
• Assist in setup, scheduling, and tracking of PMs in BuildOps.
• Coordinate PM service calendars, technician assignments, and vendor participation.
• Communicate upcoming PM services to clients and manage access requirements.
• Dispatch technicians for maintenance, PM, and project work.
• Maintain subcontractor, vendor, and client relationships.
• Organize data and input for BuildOps scheduling and internal tasks.
• Collect service reports, PM checklists, and compliance documentation.
• Support procurement activities including pricing requests and PO issuance.
• Receive calls and emails for service requests, updates, and scheduling needs.
• Support inspection coordination and compliance visits.
• Track outstanding deficiencies and corrective actions.

Skills

Strategic thinking

Problem solving

Facilitation & communication

Organizational skills

Multitasking

Construction workflows

Tools

Outlook

Word

Excel

Projects

Adobe PDFs

Job description

ProjectCoordinator

ReportsTo:FacilitiesOperationManager

SalaryType/Rate:Hourly/$28-$34

PositionSummary

TheProjectCoordinatorprovidescriticaloperationalsupporttothefacilitiesdivision,includingCommercialMaintenance,TenantImprovements,SpecialProjects,andCompliance.ThispositionservesastheprimaryoperatorofPreventativeMaintenance(PM)schedulingandtrackingwithinBuildOpsandactsasacentralpointofcommunicationamongProjectManagers,technicians,subcontractors,vendors,andclients.

EssentialDutiesandResponsibilities

• SupportingProjectManagersthroughdailyprojectoperations.
• Assistinginthesetup,scheduling,andtrackingofPreventativeMaintenance(PM)agreementsinBuildOps.
• CoordinatingPMservicecalendars,technicianassignments,andvendorparticipation.
• CommunicatingupcomingPMservicestoclientsandmanagingaccessrequirements.
• Dispatchingtechniciansformaintenance,PM,andprojectwork.
• Maintainingsubcontractor,vendor,andclientrelationships.
• OrganizingdataandinputforBuildOpsscheduling,jobsetup,andinternalprojectmanagementtasks.
• Collectingservicereports,PMchecklists,andcompliancedocumentation.
• Supportingprocurementactivitiesincludingpricingrequests,purchaseorders,anddeliverycoordination.
• Receivingcallsandemailsforservicerequests,jobupdates,andschedulingneeds.
• Supportinginspectioncoordinationandcompliance-drivenvisits.
• Trackingoutstandingdeficiencies,correctiveactions,andfollow-uprepairs.

DocumentControl:Operations

• Preparation,organization,andmaintenanceofPMagreements,scopes,servicerecords,andcompliancelogs.
• EnsuringPMchecklists,assetlogs,andservicereportsarecompleted,uploaded,andarchivedproperly.
• MaintainingaccuratedigitalprojectandPMfolderswithininternalsystems.
• Organizingandloggingallprojectcommunications,updates,andfielddocumentation.
• Collectingandtrackingjob-specificdocumentationforcomplianceandqualityassurance.
• Assistingwithdataentry,scheduleprinting,anddistributionofoperationaldocuments.
• OrganizingandlabelingPMrecords,as-builts,fieldfiles,andofficefilesforarchiving.

RequiredSkillset

• Strongstrategicthinkingandproblem-solvingskills.
• Abilitytoanticipateneedsandidentifynextstepsinprojectoperations.
• Excellentfacilitation,communication,andcoordinationskills.
• Exceptionalorganizationalabilitywithstrongattentiontodetail.
• Abilitytomanagemultipletaskswithexcellentfollow-up.
• Understandingorwillingnesstolearnconstruction,maintenance,andprojectworkflows.

Qualifications

• Abilitytoworkindependentlyandaspartofateam.
• WorkingknowledgeofMicrosoftOfficeprogramsincludingOutlook,Word,Excel,andProjects.
• AbilitytoworkwithAdobePDFsanddigitaldocumentationtools.
• Strongwrittenandverbalcommunicationskills.
• Excellentlistening,comprehension,andinterpersonalskills.
• Highlyorganizedwithstrongprioritizationabilities.
• Mustbeproactive,reliable,punctual,andprofessional.
• FluentinEnglish.
• Reliablepersonaltransportationandadrivingrecordthatmeetscompanyandinsurancestandards.

PhysicalRequirements&WorkingConditions

• Abilitytoliftandcarryatleast25pounds.
• Abilitytoworkinallweatherconditionsandconstructionenvironments.
• Traveltojobsitesandclientlocationsasrequired.
• Frequentstanding,walking,bending,andclimbingladders.

Benefits

HaggertyConstructionoffersacomprehensivebenefitspackagetosupportouremployeesandtheirfamilies,including:

• Medical,Dental,andVisionInsurance
• 401(k)RetirementPlanwithCompanyMatch
• PaidTimeOffandHolidays
• ProfessionalDevelopmentOpportunities
• CompanyVehicleorVehicleAllowance(forapplicableroles)
• PerformanceIncentivesandBonusOpportunities

AboutHaggertyConstruction

HaggertyConstructionhasproudlyservedCaliforniasince2010.Wespecializeindeliveringhigh-qualityconstructionprojectsthatstrengthenourcommunities—fromresidentialandcommercialconstructiontoinsurancerestorationservices.Builtonintegrityanddrivenbyourpeople,weprovideacollaborative,supportiveworkenvironmentwhereemployeescangrowtheircareerswhilemakingameaningfulimpact.