Project Coordinator

Club Kuma; Santa Monica (CA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

PTO

Benefits

401K

Holidays

Job summary

Club Kuma in Santa Monica is seeking a detail-oriented Project Coordinator to support production, sourcing, and logistics of packaging and turnkey beauty projects. This entry-level to junior role offers growth into a Project Manager as you collaborate with Sales, Project Managers, and Supply Chain.

You will coordinate with domestic and international vendors, help prepare timelines, and track samples and approvals.

Qualifications

• 1–2 years in project coordination or related admin role.
• Excellent organizational skills and attention to detail.
• Strong communication and collaboration with internal teams.
• Beauty/manufacturing experience is a plus.

Responsibilities

• Coordinate day-to-day communication with domestic and international vendors.
• Support Sales on new projects by gathering information and preparing docs.
• Manage reorders and ongoing production tasks to keep timelines.
• Prepare project documents: timelines, status updates, recaps, costing, quality reports.
• Enter and maintain information in Netsuite, spreadsheets, and trackers.
• Work with Supply Chain on shipping/logistics and required documents.
• Assist with preparing samples and coordinating approvals.
• Maintain organized file structures and documentation.
• Identify delays or issues and flag them promptly.

Skills

Highly organized

Attention to detail

Strong communication

Vendor coordination

Microsoft Office

Netsuite experience

Tools

MS Office Suite

Excel

Netsuite

Job description

We're looking for an organized and detail-oriented Project Coordinator to support the production, sourcing, and logistics of packaging and turnkey beauty projects. This is an entry-level to junior role with opportunity to grow into a Project Manager. You'll work closely with Sales, Project Managers, and Supply Chain to keep projects running smoothly on the internal and vendor side, especially for reorders and active production programs.

What You'll Do

• Coordinate day-to-day communication with domestic and international vendors to track samples, production updates, and timelines.
• Support Sales on new projects by gathering information, requesting samples, and preparing internal documentation.
• Manage reorders and ongoing production tasks, ensuring timelines, details, and deliverables stay on track.
• Prepare project documents: timelines, status updates, recaps, costing updates, quality reports.
• Enter and maintain accurate information in Netsuite, spreadsheets, and shared trackers.
• Work with Supply Chain on shipping/logistics needs, including tracking shipments and collecting required documents (packing lists, invoices, QC reports).
• Assist with preparing samples and coordinating approvals.
• Maintain organized file structures, project folders, and documentation.
• Identify delays or issues and flag them promptly
• Support general project workflow improvements as you learn and grow in the role.

What You Bring

• 1-2 years of experience in project coordination, operations, production, or a related administrative role (beauty or manufacturing experience is a plus).
• Highly organized with excellent attention to detail and follow-through.
• Strong communication skills - clear, proactive, and reliable.
• Comfortable working with vendors and internal teams in a fast-paced environment.
• Proficient with Microsoft suite; Excel; experience with Netsuite is a plus (training available).
• Curious, eager to learn, and excited about eventually growing into a Project Manager role.
• Friendly, collaborative, and able to stay calm and solution-oriented when juggling multiple tasks.

Why You'll Love Working at Club Kuma

• Work on innovative, design-forward packaging and turnkey projects for top emerging beauty brands.
• Partner with award-winning internal creative and technical teams who elevate every project.
• Be part of a small, collaborative, fast-growing company where your work has visible impact.
• Growth opportunity as the company scales

Additional information

• The Project Coordinator position is a full-time, in-office position at Club Kuma headquarters in Santa Monica. We offer a comprehensive package, including a competitive salary, PTO, benefits, 401K, and holidays.
• Compensation: $25-35 an hour, based on experience
• All your information will be kept confidential according to EEO guidelines.