Project Coordinator

LeoForce; San Francisco (CA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement savings plan

Job summary

LeoForce is seeking an entry-level Project Administrator in San Francisco to support project documentation, RFIs, and subcontractor coordination. You will assist with scheduling, filing, and billing tasks while collaborating with project managers to deliver high-quality residential construction projects.

Join a team focused on craftsmanship and client experience, with opportunities for hands-on exposure to project coordination, documentation control, and administrative operations in a dynamic

Qualifications

• Entry-level position supporting project administration tasks.

Responsibilities

• Draft, process, and track RFIs.
• Assist with project documentation and maintain accurate project records.
• Prepare reports, meeting notes, correspondence, and project-related documents.
• Manage filing systems, data entry, and document control processes.
• Scheduling & coordination: support project managers with schedules and milestones.
• Log project activities, tasks, and updates.
• Coordinate with subcontractors regarding schedules, deliverables, and project requirements.
• Maintain current vendor and subcontractor contact information.
• Billing & financial support: assist with subcontractor invoices and invoicing processes.
• Process management: ensure project documentation is organized, complete, and up to date; monitor workflows for efficiency.

Job description

We are a well-established residential construction firm known for delivering high-quality custom home and renovation projects. Our team is committed to craftsmanship, attention to detail, and providing an exceptional experience for clients from project inception through completion. We foster a collaborative environment where team members are empowered to take ownership of their work and contribute to project success.

Job Description

• Experience: Entry Level
• Salary: $90,000 - $110,000 per year
• Responsibilities
• Project Administration
• Draft, process, and track Requests for Information (RFIs).
• Assist with project documentation and maintain accurate project records.
• Prepare reports, meeting notes, correspondence, and project-related documents.
• Manage filing systems, data entry, and document control processes.
• Scheduling & Coordination
• Support project managers with maintaining project schedules and milestones.
• Log project activities, tasks, and updates.
• Coordinate with subcontractors regarding schedules, deliverables, and project requirements.
• Maintain current vendor and subcontractor contact information.
• Billing & Financial Support
• Assist with obtaining subcontractor invoices.
• Support invoice review, coding, and administrative processing.
• Help maintain accurate billing documentation and records.
• Process Management
• Ensure project documentation is organized, complete, and up to date.
• Monitor workflow processes and help identify opportunities for improved efficiency.
• Support project teams with administrative and operational tasks as needed

A bit about us:

We are a well-established residential construction firm known for delivering high-quality custom home and renovation projects. Our team is committed to craftsmanship, attention to detail, while providing an exceptional experience for clients from project inception through completion. We foster a collaborative environment where team members are empowered to take ownership of their work and contribute to project success.

Why join us?

• Join a respected residential construction organization with a strong reputation for quality and execution.
• Work directly with project managers and construction professionals on a variety of unique residential projects.
• Gain hands-on exposure to project coordination, subcontractor management, scheduling, billing, and construction administration.
• Enjoy opportunities for professional development and long-term career growth.
• Competitive compensation and comprehensive benefits package including health coverage, paid time off, and retirement savings programs.

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