Project Coordinator - Residential Construction

Clayton Timbrell & Company, Inc.; San Francisco (CA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Holidays

Professional development

Job summary

Clayton Timbrell & Company, Inc. in San Francisco seeks an organized Project Coordinator for the Special Projects Division to support RFIs, scheduling, billing, and subcontractor coordination on residential projects.

The role emphasizes proactive problem-solving, meticulous record-keeping, and excellent communication with internal teams and external partners to ensure on-time, on-budget delivery.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Minimum of 1 year of experience in administrative project management support roles, preferably in the construction industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management software.
• Excellent verbal and written communication skills.
• Strong problem-solving abilities and attention to detail.

Responsibilities

• Writing and Processing RFIs: Draft and manage RFIs to ensure clarity and accuracy; track and follow up on RFIs.
• Scheduling and Logging of Tasks: Assist the Project Manager in maintaining project schedules; log daily tasks and milestones.
• Administrative Assistance: General filing, data entry, document preparation; manage phone calls, emails, and correspondence.
• Contacting Subcontractors: Communicate with subcontractors to coordinate schedules, deliverables, and requirements; maintain contact information.
• Process Management: Ensure all project documentation is complete, accurate, and organized.
• Division Expansion: Collaborate with team members to identify opportunities for growth and improvement.

Skills

Organized

Detail-oriented

Team collaboration

Problem-solving

Communication

Education

High school diploma or equivalent; associate or bachelor preferred

Tools

Microsoft Word

Microsoft Excel

Outlook

Project management software

Job description

We are a leading residential general contractor in San Francisco, dedicated to delivering high-quality projects on time and within budget. We pride ourselves on our attention to detail, superior craftsmanship, and commitment to customer satisfaction.

We seek an organized and proactive Project Coordinator to join our Special Projects Division. This role will provide crucial support in writing and processing RFIs, scheduling and logging tasks, administrative assistance, billing support, contacting subcontractors, and process management. The ideal candidate will have experience in vendor management, a positive attitude, and a strong organizational skill set.

Key Responsibilities:

• Writing and Processing RFIs:
• Draft and manage Requests for Information (RFIs) to ensure clarity and accuracy.
• Track and follow up on RFIs to ensure timely responses and resolutions.
• Scheduling and Logging of Tasks:
• Assist the Project Manager in maintaining project schedules.
• Log daily tasks and project milestones.
• Administrative Assistance:
• Perform general administrative duties including filing, data entry, and document preparation.
• Manage phone calls, emails, and other correspondence effectively and professionally.
• Assist in requesting subcontractor invoices and coding subcontractor invoices.
• Contacting Subcontractors:
• Communicate professionally with subcontractors to coordinate schedules, deliverables, and project requirements.
• Maintain up-to-date contact information and ensure smooth communication channels.
• Process Management:
• Ensure all project documentation is complete, accurate, and organized.
• Division Expansion:
• Collaborate with team members to identify opportunities for growth and improvement.

Experience and Skills Required:

• Organized:
• Exceptional organizational skills with the ability to manage multiple tasks and deadlines.
• Detail-oriented and proactive in identifying and solving problems.
• Positive, can-do attitude with a willingness to take on new challenges.
• Ability to work collaboratively in a team environment and adapt to changing priorities.

Qualifications:

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Minimum of 1 year of experience in administrative project management support roles, preferably in the construction industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management software.
• Excellent verbal and written communication skills.
• Strong problem-solving abilities and attention to detail.
• Health, dental, and vision insurance
• Paid time off and holidays
• Opportunities for professional development and growth

We are an equal opportunity employer and welcome applications from all qualified individuals.