Project Coordinator

CML Security; San Antonio (TX); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Bonus eligibility

Medical insurance

401k match

Fitness reimbursement

Tuition reimbursement

Cell phone discount

Employee referral bonus

Employee assistance program

Credit union membership

Apparel reimbursement

Top Golf platinum membership

Job summary

CML Security is seeking a Project Coordinator to support the administrative and operational functions of assigned projects. You will coordinate with Project Management, Engineering, Purchasing, and Field Operations to ensure projects are organized and documented throughout the lifecycle.

Responsibilities include handling BOMs, POs, site logistics, vendor relations, and document control, with a focus on accuracy and timely communication in a fast-paced construction environment.

Qualifications

• 2-3 years of administrative experience; construction industry preferred.
• Strong proficiency in Microsoft Office Suite, Adobe Acrobat, and/or Bluebeam.
• Basic understanding of construction drawings, specifications, and project documentation.

Responsibilities

• Oversee and support the administrative functions of project and field offices.
• Ensure all required OCIP and insurance documentation is obtained and distributed to the appropriate parties.
• Assist Engineers with finalizing project material BOMs and assist with creation of POs and POAs.
• Coordinate project equipment rentals as required.
• Track and update material shipments per BOMs and assist with vendor communication.

Skills

Administrative experience

Construction industry familiarity

Communication skills

Organization

Multitasking

Prioritization

Tools

Microsoft Office Suite

Adobe Acrobat

Bluebeam

Job description

Job Description

Job Description

** DESCRIPTION **

The Project Coordinator is responsible for supporting the administrative and operational functions of assigned projects. This role provides coordination and support to Project Management, Engineering, Purchasing, and Field Operations teams to help ensure projects are organized, properly documented, and operating efficiently throughout all phases of the project lifecycle.

RESPONSIBILITIES

• Oversee and support the administrative functions of project and field offices.
• Ensure all required OCIP and insurance documentation is obtained and distributed to the appropriate parties.
• Support Engineers with finalizing project material Bills of Material (BOMs) and assist with creation of purchase orders (POs) and Purchase Order Authorizations (POAs).
• Coordinate project equipment rentals as required.
• Track and update material shipments in accordance with project BOMs and assist with vendor communication and follow-up.
• Assist with invoice routing, coding coordination, and approval processes in partnership with Project Management.
• Coordinate project site setup and demobilization logistics.
• Assist with management and coordination of project tools, consumables, and related site needs in partnership with field personnel.
• Maintain, organize, and update project filing systems and assist with training team members on proper document management procedures.
• Coordinate and process project-related purchases for the project team.
• Provide document reproduction, distribution, and administrative support as needed.
• Arrange project housing and travel accommodations as necessary.
• Receive and route incoming requests, directing them to the appropriate department or personnel.
• Maintain regular communication with field personnel, vendors, and site contacts to coordinate deliveries, consumable orders, and other project needs.
• Route documents for signatures and ensure all required parties receive project-related documentation promptly.
• Perform general office and administrative duties, including typing, copying, scanning, filing, and email correspondence.
• Support general office administration functions, which may include ordering office supplies, coordinating company events, answering main phone lines, event planning, and assisting with marketing material orders.
• Perform other duties and responsibilities as assigned.

QUALIFICATIONS AND SKILLS

• 2-3 years of administrative experience required; construction industry experience preferred.
• Strong proficiency in Microsoft Office Suite, Adobe Acrobat, and/or Bluebeam.
• Basic understanding of construction drawings, specifications, and project documentation preferred.
• Strong organizational, communication, and multitasking skills.
• Ability to prioritize work in a fast-paced project environment while maintaining attention to detail.

SUPERVISION

This position reports directly to the Project Executive and provides administrative support across multiple aspects of project and contract management.

WORK ENVIRONMENT

The Project Coordinator primarily works in a corporate office setting with regular interaction and collaboration with Project Management, Engineering, Purchasing, and Field Operations personnel.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting and working on a computer.
• Occasional lifting and carrying of files, documents, or office materials up to 20 pounds.

Company Description

Our team works alongside General Contractors and Architects to provide the best solutions for construction and design of detention facilities, often helping owners narrow down particular solutions needed for their individual project.

Total Rewards include wages, eligibility for the company’s bonus program, medical insurance benefits, as well as more unique programs, including a 401k match, fitness reimbursement, tuition reimbursement, cell phone provider discount, employee referral bonus, employee assistance program, Elevations Credit Union membership, CML apparel reimbursement and access to CML’s Top Golf platinum membership.

CML is an Equal Opportunity Employer We promote a safe workplace and provide regulatory compliance training as well as CML offers safety credential advancement.