Project Coordinator

Mears-Group-Inc; Salt Lake City (UT); On-site; USD 48,000 - 62,000; Full time

Job summary

Mears Group, INC. in Salt Lake City, UT is seeking a Project Coordinator to support project managers with planning, scheduling, cost control, and administrative tasks essential to keeping projects on time and on budget.

You will coordinate locates, permits, vendors, and subcontractors; prepare meeting minutes; track progress and costs; and help generate weekly reports for stakeholders. Travel and safety compliance are part of the role.

Qualifications

• Understanding of basic accounting and finance concepts and applications.
• Adaptability and multitasking capability in a dynamic work environment.
• Proficiency with Microsoft 365 software, HCSS applications, Spectrum, P6 or Microsoft Projects.
• Bilingual in English and Spanish preferred.
• Travel 3+ nights per week or as required on project assignments.

Responsibilities

• Support the Project Manager with planning, organization, and processes to meet cost, schedule, quality, and safety objectives.
• Understand Project Controls related to contract requirements, planning, and cost management.
• Set up new projects, coordinating locates, permits, and scheduling with site contacts.
• Assist the project team in execution, purchasing, engineering, accounting, and construction admin tasks.
• Enter daily timesheets into HCSS and maintain project records.
• Take meeting minutes for all project meetings.
• Maintain regular customer contact for project-specific information.
• Review and assist in subcontractor and vendor payments and invoices.
• Track and assist in preparing change orders and proposals.
• Collaborate with billing to ensure accurate revenue accounting.
• Generate weekly progress and cost reports for stakeholders; support monthly forecasts.

Skills

Adaptability

Multitasking

MS 365

HCSS

Spectrum

P6 / MS Projects

Bilingual EN/ES

Tools

HCSS Applications

Spectrum

P6 / MS Projects

Microsoft 365 Suite

Job description

CONSTRUCT YOUR CAREER WITH MEARS AND BUILD AMERICA'S FUTURE

Are you looking for your next big opportunity? At Mears Group, we offer more than just a job. We offer a career where you can grow, innovate, and make a real impact.

Mears Group, INC., a Quanta Services company, is a leader in the construction and infrastructure industry. With more than 50 years of experience, we are committed to safety, quality, and integrity. We bring together people and resources to build the framework that powers our nation.

PROJECT COORDINATOR

We are seeking a Project Coordinator to join our team in Salt Lake City UT. As a Project Coordinator, you will be responsible for coordinating and supporting various projects, programs, or tasks under the guidance of the Project Manager. This role involves a range of tasks of varying complexity, and you will report directly to the Project Manager.

WHY JOIN MEARS?

• Build America: Mears is a leading provider of engineering and construction solutions in oil and gas, electric transmission and distribution, telecom, and wastewater industries across North America.
• Professional growth: Mears offers comprehensive training programs and career advancement pathways.
• Competitive compensation: Enjoy competitive wages and excellent benefits.
• Community impact: We give back to the communities we serve.

SAFETY THAT BRINGS YOU HOME:

At Mears, safety is our utmost priority. We are at the forefront of enhancing safety outcomes for both our employees and clients. We empower our workers to take ownership of their own safety. The Capacity Model is designed to minimize the risk of accidents and injuries.

BENEFITS & COMPENSATION:

Despite our size, Mears remains a family company. Our suite of benefits reflects our commitment to our employees.

• Wage: $35-$45 per hour, paid weekly
• Job type: Full time
• Paid on-the-job technical and professional growth opportunities
• Established career path for future advancement
• 401k and Roth 401(k) retirement savings plans
• Life & Disability Insurance plans
• Financial wellness program
• Employee assistance program
• Employee discount programs
• Job type: full time

ESSENTIAL DUTIES:

• Support the Project Manager with planning, organization, and processes to meet the Company’s cost, schedule, quality control, equipment and material resource usage, and safety objectives including safety orientation(s) and training.
• Understanding of Project Controls, as it relates to contract requirements, planning, cost management, estimating takeoffs, progress tracking, reporting, scheduling, change and risk management, and project closeout.
• Set up new projects, coordinating locates, subcontractors, permit requirements, and scheduling with site contacts.
• Assist the project team in all aspects including execution, purchasing, engineering, accounting, cost, and construction administrative functions as they relate to the project.
• Daily timesheet entry into HCSS.
• Take meeting minutes for all project meetings.
• Maintain regular customer contact to obtain project-specific information.
• Review, receive and assist in the approval of subcontractor and vendor payment applications and miscellaneous project invoices.
• Track and assist in preparing change orders (proposals) to owners, design team, subcontractors, and others.
• Collaborate with the billing team to ensure accurate revenue accounting.
• Manage, maintain, and generate weekly progress and cost reports for internal stakeholders, and support management team with monthly forecasts.
• Demonstrate a basic understanding of industry standards and practices.
• Perform all other duties as assigned.

KEY QUALIFICATIONS:

• Understanding of basic accounting and finance concepts and applications
• Adaptability and multitasking capability in a dynamic work environment
• Proficiency with Microsoft 365 software, HCSS applications, Spectrum, P6 or Microsoft Projects.
• Ability to work under minimal supervision and deliver on related tasks
• Bilingual in English and Spanish preferred
• The physical activity for this role includes:
  • Travel- expect to travel 3+ nights per week or as required while assigned to a project.
  • Manual dexterity, typing, computer and small equipment use
  • Standing, walking, and sitting for long periods
  • Site visits in a range of weather conditions, including hot and cold weather
• Pass pre-employment drug screen and background check

This role is accepting application s until filled

This position is subject to the Federal Department of Transportation (DOT) drug & alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal Opportunity Employer, including disabled and veterans.

Equal Opportunity Employer, including disabled and veterans.