Project Coordinator

Utah; Salt Lake City (UT); On-site; USD 52,000 - 76,000; Full time

Job summary

University of Utah is seeking a Project Support Specialist to assist the project management function across disciplines such as Construction, Engineering, Operations and Technical. You will review proposals, coordinate contracts with internal and external partners, issue amendments, and provide scheduling, earned value, and budget analysis support.

This role reports to project managers and leadership and helps ensure on-time project delivery.

Qualifications

• Six years related experience or equivalency; education substitution allowed.
• Excellent human relations and effective communication skills.
• Ability to work with multiple project partners and teams.

Responsibilities

• Provide support to project management across disciplines (e.g., Construction, Engineering, Operations, Technical).
• Review project proposals, ensure contracts align with language and requirements.
• Coordinate agreements and contracts with internal and external partners.
• Issue and track project amendment documentation.
• Support scheduling, earned value management, budgeting, and change analysis.
• Communicate issues to project managers and stakeholders; recommend solutions.
• Monitor timelines and report progress to leadership.

Skills

Customer service

Communication skills

Team coordination

Independent work

Higher education experience

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Job Summary

Provide support to project management function, regardless of discipline (e.g., Construction, Engineering, Operations, Technical). Review project proposals, ensure projects adhere to contract language, coordinate agreements and contracts with internal and external partners, and issue and track project amendment documentation. Perform technical support including project scheduling and planning, earned value management, budget review/cost analysis, and change of scope impact analysis. Communicate any issues, problems, or additional information to project managers and project stakeholders and recommend solutions. Monitor and evaluate project timeline and activity and report on progress to project managers and leadership.

Supports the development and implementation of program(s) and plays an important role in the day-to-day activities of projects.

This position is partially funded by grants.

Responsibilities

• Demonstrated excellent human relations and customer service skills.
• Effective oral and written communication skills; strong interpersonal skills.
• Strong coordination and organizational skills.
• Previous experience working in a higher education setting. Experience working on federally funded projects.
• Ability to work with and coordinate among multiple project partners. Ability to work as part of a team and also independently.
• Ability to prioritize competing deadlines.
• Proficient with the Microsoft Office suite of software applications.

Minimum Qualifications

Six years related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated human relation and effective communication skills also required. Bachelor’s degree in a related area is preferred.

Additional Requirements

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers, and community by requiring all patient‑sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Equal Opportunity Statement

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the University of Utah Non‑Discrimination page.