PS Program Assistant

University of Utah; Salt Lake City, Northern (UT, KY); Hybrid; USD 25,000 - 28,000; Full time

Job summary

University of Utah seeks an Immunization Compliance Program Assistant to support administration and the development of immunization-related programs within Student Health. The role is full-time and hybrid, with hours 8:30am-5:00pm, Monday-Friday, and an emphasis on data entry, communications, and program materials.

The position requires an associate’s degree (or equivalent) with two years of related experience, strong computer skills, and the ability to work collaboratively with students,

Qualifications

• Associate’s degree or equivalent required, plus two years of related experience.
• Ability to use logic and prioritize tasks; strong communication skills.
• CDC-immunization standards knowledge or willingness to learn is preferred.
• Proficiency with Microsoft Excel, word processing, and database tools.

Responsibilities

• Assist with immunization compliance program planning and implementation.
• Compile, sort, and organize data for database entry and reporting.
• Respond to inquiries from students and staff and coordinate activities.
• Create and distribute program materials and general correspondence.
• Track trends to determine future program needs and provide training as needed.

Skills

Data entry

Program planning

Data organization

Communication

Education

Associate’s degree or equivalent

Bachelor’s degree may be preferred

Tools

Microsoft Excel

Job description

Working Title Immunization Compliance Program Assistant

Career Progression Track C

FLSA Code

FLSA Code Nonexempt

Patient Sensitive Job Code?

Patient Sensitive Job Code? Yes

Standard Hours per Week 40

Full Time or Part Time?

Full Time or Part Time? Full Time

Shift

Shift Day

Work Schedule Summary

8:30am-5:00pm Monday-Friday. This position will be hybrid.

VP Area

VP Area President

Department

Department 00306 - Student Health

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range $18-20/hour

Close Date

Close Date 09/30/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Provides support and assists with the overall administration and development of specific department programs.

Responsibilities

Essential Functions

1. Assists with program planning and implementation related to immunization compliance and other programs within the Student Health Center.
2. Compiles, sorts, and organizes data for entry into a database, distributes program information, and conducts program research.
3. Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
4. Responds to queries from and coordinates activities with students, other departments, and program partners.
5. Assists in the creation and distribution of program materials, forms, and general correspondence.
6. May track and report on current trends to determine future program needs.
7. May provide program specific training.
8. Other duties as assigned.

Problem Solving

Incumbents in this position are expected to be familiar with the department’s policies and procedures and have working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors. Incumbents are also expected to demonstrate sensitivity to others’ needs while being understanding and helpful on the job.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Minimum Qualifications

Associate’s degree in a related field, or equivalency (one year of education can be substituted for two years of related work experience), plus two years of related experience required; ability to use logic and reasoning to prioritize tasks; computer skills including word processing, spreadsheet software, and/or database software preferred; demonstrated human relation and effective communication skills also required.
Bachelor’s degree in a related field may be preferred.
This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Required fields are indicated with an asterisk (*).

• * Do you have a related Associate's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
  • Yes
  • No
• * How many years of related experience do you have? (related experience includes assisting with program planning & implementation, compiling & organizing data, dissemination of information, creation & distribution of program materials, etc.)
  • Less than 1 year
  • 1 year or more, but less than 2 years
  • 2 years or more, but less than 4 years
  • 4 years or more, but less than 6 years
  • 6 years or more
• * Please indicate your skill level in the use of Microsoft Excel:
  • Basic
  • Intermediate
  • Advanced

Required Documents

• Resume

Optional Documents

• Cover Letter

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]