PS Administrative Assistant

University of Utah; Campus (IL); On-site; USD 40,000 - 60,000; Full time

Job summary

The University of Utah is seeking an Administrative Support professional for its department management. The role requires complex administrative support, overseeing support staff, and assisting with business planning and budgeting. Applicants need an Associate degree and three years of full-time secretarial experience, with strong communication skills and basic bookkeeping knowledge preferred. This position is in a hybrid office environment in Illinois, offering a dynamic setting and growth opportunities.

Qualifications

• Associate degree in business or equivalency. One year of education can be substituted for two years of related work experience.
• Three years full-time secretarial experience required.
• Demonstrated communication skills required.

Responsibilities

• Assists department with business planning and goal setting.
• Develops department budgets and maintains budget records.
• Schedules and coordinates work actions of support staff.

Skills

Human relations

Effective written communication

Effective verbal communication

Basic bookkeeping practices

Education

Associate degree in business

Job description

Job Summary

Provides complex administrative support for department management. Coordinates and oversees the work of support staff.

Responsibilities

• Assists department with business planning and goal setting.
• Assists with the development of department budgets.
• Schedules, plans and coordinates work actions of support staff.
• Maintains budget records, such as reconciling accounts and preparing expenditure statements.
• Collects, organizes and analyzes data for specialized reports.
• Coordinates the collection and preparation of operating reports.
• Assists with the implementation of department and University policies and procedures.
• Provides administrative support to upper level department management by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions

Nearly continuously: office environment.

Physical Requirements

Nearly continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full‑time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

This position is patient‑sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient‑sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

EEO and Other Information

This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possesses a strong commitment to improving access to higher education. Veterans’ preference is extended to qualified applicants upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.