Project Coordinator

JAX Project Management, INC.; Roseville, Northern (CA, KY); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Professional growth opportunities

Mentorship opportunities

Job summary

JAX Project Management, INC. in Roseville, CA is seeking a Project Coordinator to support healthcare construction projects from planning through closeout, coordinating documentation, schedules, and communications across the project team.

This role collaborates with Project Managers, Construction Managers, and Executives to keep projects compliant, organized, and moving efficiently while upholding client and company standards.

Qualifications

• 2–5 years of experience in project coordination or administrative support within construction or engineering (healthcare preferred).
• Strong organisational and time-management skills with the ability to manage multiple priorities.
• Familiarity with project management and document control tools (Autodesk, Bluebeam, Primavera, MS Project).
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Clear written and verbal communication skills with strong attention to detail.
• Collaborative, team-oriented mindset and commitment to quality and client service.

Responsibilities

• Support healthcare projects across all phases, including planning, design, construction, and closeout.
• Manage document control, including drawings, specifications, change orders, and correspondence.
• Maintain accurate project records using industry-standard tools and systems.
• Coordinate meetings, prepare agendas, record minutes, and track action items.
• Support procurement and contracting processes, including bid tracking and documentation.
• Facilitate communication between internal teams, consultants, contractors, and clients.
• Assist with quality, safety, and healthcare compliance documentation (HCAI/OSHPD, CMS, TJC, NFPA).
• Support project closeout activities, including O&M manuals, as-builts, warranties, and final deliverables.
• Uphold company standards for professionalism, accuracy, and responsiveness.

Skills

Organisational skills

Time management

Communication skills

Collaboration

Tools

Autodesk

Bluebeam

Primavera

MS Project

MS Office

Job description

May support multiple healthcare campuses

The Project Coordinator supports healthcare construction projects from planning through closeout by managing documentation, coordination, and communication across the project team.

Working closely with Project Managers, Construction Managers, and Project Executives, this role helps keep projects organised, compliant, and moving efficiently while upholding client and company standards.This position plays a key role in maintaining project information, tracking deliverables, and facilitating clear communication across multidisciplinary healthcare teams.

Key Responsibilities

Project & Document Coordination

• Support healthcare projects across all phases, including planning, design, construction, and closeout.
• Manage document control, including drawings, specifications, change orders, and correspondence.
• Maintain accurate project records using industry-standard tools and systems.

Team & Stakeholder Support

• Coordinate meetings, prepare agendas, record minutes, and track action items.
• Support procurement and contracting processes, including bid tracking and documentation.
• Facilitate communication between internal teams, consultants, contractors, and clients.

Compliance & Closeout

• Assist with quality, safety, and healthcare compliance documentation (HCAI/OSHPD, CMS, TJC, NFPA).
• Support project closeout activities, including O&M manuals, as-builts, warranties, and final deliverables.
• Uphold company standards for professionalism, accuracy, and responsiveness.

Qualifications & Experience

• 2–5 years of experience in project coordination or administrative support within construction or engineering (healthcare preferred).
• Strong organisational and time-management skills with the ability to manage multiple priorities.
• Familiarity with project management and document control tools (Autodesk, Bluebeam, Primavera, MS Project).
• Basic understanding of construction processes and documentation.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Clear written and verbal communication skills with strong attention to detail.
• Collaborative, team-oriented mindset and commitment to quality and client service.

Preferred Qualifications

• Experience supporting healthcare construction or facilities projects.
• Familiarity with healthcare regulations and infection control requirements.
• Exposure to budgeting, scheduling, or estimating tools.
• Interest in career progression toward Project Engineer or Assistant Project Manager roles.

What We Offer

• Opportunity to manage transformational healthcare projects from concept to completion that directly impact patient care and community wellness.
• Collaborative environment that fosters innovation, professional growth, and mentorship.
• Competitive compensation and comprehensive benefits package.
• Exposure to industry-leading clients, technologies, and project delivery methods.