Project Coordinator

Jones Lang LaSalle Incorporated; Richmond, Northern (TX, KY); Hybrid; USD 55,000 - 68,000; Full time

Benefits offered by this job

401(k) plan

Medical, Dental & Vision

Parental leave

Paid time off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in the United States is seeking a Project Coordinator to support its Data Collection and Analytics team, handling admin tasks, coordinating project execution, and meeting deadlines in a fast-paced, team-oriented environment.

You will use Box, PeopleSoft, Workfront, Salesforce and Smartsheet daily to manage workflows, staffing, and documentation; you will coordinate with clients to resolve site access dates and times, and balance workloads for efficiency.

Qualifications

• Minimum of 3 years of workplace experience in an administrative support role
• Advanced proficiency in Microsoft Office products: Excel, Word, Teams, and Outlook

Responsibilities

• Schedule appointments, coordinate calendars, and prepare meeting materials
• Review project requirements and staff accordingly; book travel for field personnel
• Coordinate with team members and clients to resolve site access dates and times
• Balance workloads to optimize efficiency and meet deadlines
• Perform clerical duties and maintain project documentation
• Support leadership with tasks and strategic initiatives

Skills

Administrative support

MS Office

Education

Bachelor's Degree or commensurate experience

Tools

Box

PeopleSoft

Workfront

Salesforce

Smartsheet

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Project Coordinator – JLL

What this job involves

JLL is seeking a Project Coordinator to support its Data Collection and Analytics (DCA) team—a fully self-performed field organization operating across more than 30 countries. The DCA team performs enterprise asset tagging and data collection, IoT sensor deployment, 3D scanning and reality capture, and asset condition data verification for corporate occupiers, retail and restaurant portfolio owners, facilities organizations, and commercial real estate investors. As Project Coordinator, you will play a critical role in driving operational excellence by supporting administrative functions, coordinating project execution, and ensuring that critical deadlines are met in a fast-paced, team-oriented environment. Your work will directly enable our clients to make informed portfolio decisions based on accurate, verified asset data.

What your day-to-day will look like

• Utilize company applications daily, including Box, PeopleSoft, Workfront, Salesforce, and Smartsheet to manage project workflows and documentation
• Review project requirements and make informed judgments about staffing assignments, scheduling, and booking travel for field specialists
• Coordinate with team members and clients to resolve site access dates and times, ensuring seamless project execution
• Evaluate workloads and balance assignments between team members to optimize efficiency and meet project deadlines
• Perform clerical duties including scheduling appointments, coordinating calendars, and preparing meeting materials and notes
• Complete or manage completion of various tasks as determined by DCA leadership, supporting strategic team initiatives

Required Qualifications

• Minimum of 3 years of workplace experience in an administrative support role
• Advanced proficiency in Microsoft Office products: Excel, Word, Teams, and Outlook

Preferred Qualifications

• Bachelor's Degree or commensurate experience
• Adaptability to maintain effectiveness across varying environments, tasks, and responsibilities; comfortable with continuous and overlapping deadlines
• Customer focus with dedication to meeting expectations and requirements of both external and internal customers
• Ability to cope effectively with change and ambiguity; comfortable making decisions without complete information and handling risk and uncertainty
• Quick learner who is open to change and enjoys the challenge of unfamiliar tasks
• Demonstrated ability to create, update, and maintain project lists and trackers; develop schedules and manage resources effectively
• Strong interpersonal skills with the ability to relate well to all levels within and outside the organization; uses diplomacy and tact
• Exceptional time management skills with the ability to prioritize tasks, manage multiple activities, and consistently meet deadlines
• Clear and concise written and oral communication skills with the ability to initiate conversations and pursue answers effectively
• Self-starter who can independently start and complete projects and make data-driven decisions

Location

Location: Remote – Dallas, TX, Olympia, WA, Richmond, VA, Tampa, FL

Compensation

Expected compensation for this position: 55,300.00 – 67,800.00 USD per year. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Benefits

Personalised benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritises mental, physical and emotional health.

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Equal Opportunity & Inclusion

JLL is an Equal Opportunity Employer committed to diversity and inclusion.

Visa & Work Authorization

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Background Check

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Privacy Notice

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail].