Project Coordinator - IFM Projects

JLL; New York (NY); On-site; USD 79,000 - 97,000; Full time

Benefits offered by this job

401(k) matching

Medical, Dental & Vision Care

Paid parental leave

Paid time off & holidays

Daily Pay – early wage access

Job summary

JLL is seeking a Project Coordinator to assist the project management team with building, infrastructure, and campus improvement projects. You will handle data administration, documentation, and cross-project support in a fast-paced setting.

The role requires 1–3 years of experience, strong organizational and communication skills, and proficiency in MS Office. On-site in Brooklyn, NY with a comprehensive benefits package.

Qualifications

• Bachelor's degree from an accredited institution.
• 1-3 years of experience in a similar project coordination or administrative support role.
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications including PowerPoint, Word, Outlook, and Excel.
• Ability to work independently and complete projects with minimal supervision.
• Strong attention to detail and problem-solving capabilities.
• Ability to adapt in a changing environment and manage ambiguity effectively.
• Strong interpersonal skills with the ability to build relationships across teams.

Responsibilities

• Preparing project management reports, meeting minutes, presentations, and project-related communications.
• Managing and maintaining project documentation including contracts, budgets, schedules, and project files.
• Supporting project managers and coordinators with administrative and operational tasks across multiple projects.
• Maintaining and updating best practice templates and project resources within SharePoint.
• Coordinating travel arrangements, expense reports, meetings, lunches, and virtual conference logistics.
• Monitoring accounts receivable activities and ensuring compliance with financial guidelines and working capital targets.
• Assisting local teams with achieving annual financial and operational goals.
• Collaborating with internal stakeholders, clients, and project teams to support communication and project execution.
• Identifying and addressing project-related issues while supporting process improvements and data accuracy.

Skills

Organizational skills

Written communication

Verbal communication

MS Office (PowerPoint, Word, Outlook,

Independence / self-motivation

Attention to detail

Problem-solving

Adaptability

Interpersonal skills

Education

Bachelor's degree

Tools

SharePoint

Job description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

The Project Coordinator will support the project management team in the execution of building, infrastructure, and campus improvement projects. This role is responsible for project data administration, maintaining accurate project documentation, identifying process gaps or inconsistencies, and providing administrative and operational support across multiple projects. The ideal candidate is highly organized, detail-oriented, and able to manage competing priorities in a fast-paced environment.

Your day-to-day tasks will include:

• Preparing project management reports, meeting minutes, presentations, and project-related communications




• Managing and maintaining project documentation including contracts, budgets, schedules, and project files




• Supporting project managers and coordinators with administrative and operational tasks across multiple projects




• Maintaining and updating best practice templates and project resources within SharePoint




• Coordinating travel arrangements, expense reports, meetings, lunches, and virtual conference logistics




• Monitoring accounts receivable activities and ensuring compliance with financial guidelines and working capital targets




• Assisting local teams with achieving annual financial and operational goals




• Collaborating with internal stakeholders, clients, and project teams to support communication and project execution




• Identifying and addressing project-related issues while supporting process improvements and data accuracy

Desired experience and technical skills:

Requirements:

• Bachelor's degree from an accredited institution




• 1-3 years of experience in a similar project coordination or administrative support role




• Strong organizational skills with the ability to manage multiple projects simultaneously




• Excellent written and verbal communication skills




• Proficiency in Microsoft Office applications including PowerPoint, Word, Outlook, and Excel




• Ability to work independently and complete projects with minimal supervision




• Strong attention to detail and problem-solving capabilities




• Ability to adapt in a changing environment and manage ambiguity effectively




• Strong interpersonal skills with the ability to build relationships across teams and stakeholders

Preferred:

• Experience supporting project management or facilities-related teams




• Familiarity with SharePoint and project documentation management




• Experience coordinating client meetings, conferences, or events




• Customer-focused mindset with a proactive and collaborative approach




• Ability to identify process improvements and support operational efficiencies

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

79,000.00 - 96,900.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site -Brooklyn, NY

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions




• Comprehensive Medical, Dental & Vision Care




• Paid parental leave at 100% of salary




• Paid Time Off and Company Holidays




• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Accepting applications on an ongoing basis until candidate identified.