Project Coordinator

GEI Consultants; Rancho Cordova (CA); On-site; USD 48,000 - 76,000; Full time

Benefits offered by this job

Hybrid work schedules

401(k) with company match

Tuition reimbursement

Job summary

GEI Consultants is seeking a Project Coordinator to support technical project managers on large and complex projects. You will help develop scopes, monitor budgets, manage subconsultant contracts, and assist with invoicing and reporting.

Strong organization and communication are essential for success. The role requires an associate degree and 2+ years in A/E/C or related consultancy, with proficiency in MS Office and project management concepts.

Qualifications

• Associate's degree in a relevant field is required.
• Two years of experience in the A/E/C industry or similar consultancy.
• Familiarity with project management concepts in A/E/C.
• Proficiency with MS Word and Excel.

Responsibilities

• Support project managers on large/complex projects.
• Monitor contract/task order expirations and alert PMs.
• Assist with scopes of work and cost estimates.
• Help establish and monitor project budgets.
• Manage subconsultant contracts, task orders and invoicing.
• Pre-review invoices for contract compliance and respond to inquiries.
• Monitor project accounts receivable and follow up.
• Coordinate and participate in project meetings.
• Assist with other project-related activities as delegated.

Skills

Attention to detail

Strong communication

Organization

Independent worker

Education

Associate's degree in relevant field

Bachelor's degree in relevant field

PMP or CAPM certification

Tools

MS Project

Primavera P6

BST 11

Job description

The Project Coordinator will support GEI technical project managers on large and/or complex projects by performing a variety of tasks, as outlined below. This position requires a responsive, detail-oriented person with excellent organization, communication, and follow-up skills.

• Become familiar with specific client contract requirements and develop processes to comply with those requirements.
• Monitor contract and task order expiration dates and keep PM apprised.
• Help PM with developing project scopes of work and cost estimates for clients and subconsultants. Monitor approval processes and follow up when necessary.
• Assist with establishing and monitoring project budgets and performance and keep PM apprised.
• Assist with managing subconsultant contracts, task orders, change orders, invoicing review, budgets. Respond to subconsultant inquiries of non-technical nature.
• Pre-review of draft invoices, checking for contract compliance; coordinate with billing staff and field staff regarding proper expense documentation needed and respond to client billing inquiries.
• Montior project A/R status and follow up with PM.
• Coordinate and/or participate in project meetings as necessary.
• Provide assistance and coordination with various other project-related activities as delegated by PM.

Minimum Qualifications

• Associate's degree in a relevant field.
• Two years of experience in the A/E/C industry. Other type of consultancy experience may be considered in lieu of A/E/C.
• Familiarity with project management concepts within the A/E/C field.
• Highly proficient with the Microsoft Suite of products; especially MS Word and Excel.
• Strong attention to detail; comfortable working with numbers/budgets.
• Ability to work independently and as part of a project team.
• Excellent communication and follow-up skills.
• Flexible in work approach, adaptable to change.

Preferred Qualifications

• Bachelor's degree in relevant field.
• PMP, CAPM certification, or education in project management related field.
• Has three or more years of previous experience as a project coordinator (or similar role) for engineering, planning, construction, or environmental projects, performing duties as described above.
• Experienced with MS Project and/or Primavera P6.
• Experience with BST 11 or similar financial programs.

We are GEI.

Some of the world's most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.

We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients' most complex challenges.

With several offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry. See all our office locations here .

Employee-owned. Employee-focused.

As an employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs – we are Client-Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI's career site here .

GEI's Total Rewards Package Includes

• Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
• Pay Range For This Position: $35.00 – $55.00/hour
• Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More
• Well-Being Program and Paid Parental Leave
• Hybrid Work Schedules and Cell Phone Stipends
• GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
• Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
• Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
• Paid Holidays and Generous Paid Time Off Program
• Rewards and Recognition
• GEI-Funded Profit Sharing and 401(k)
• Opportunity to be an Owner and Shareholder (Learn more here )
• A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion

PHYSICAL REQUIREMENTS

WORK ENVIRONMENT

Functional Demands:

Sedentary

X

Light

X

Medium

X

Other

X

Activity Level Throughout Workday (check one per row)

Physical Activity Requirements

Occasional

(0-35% of day)

Frequent

(33-66% of day)

(67-100% of day)

Not Applicable

X

Standing

X

Walking

X

Climbing

X

Lifting (floor to waist level) (in pounds)

X

Lifting (waist level and above) (in pounds)

X

Carrying objects

X

Push/pull

X

Twisting

X

Reaching forward

X

Reaching overhead

X

Keyboard use/repetitive motion

X

Taste or smell (taste=never)

X

Talk or hear

X

Accurate 20/40

Very Accurate 20/20

Not Applicable

Near Vision

X

Far Vision

X

Yes

No

Not Applicable

X

Sensory Requirements

Minimal

Moderate

Accurate

Not Applicable

Depth perception

X

Hearing

X

Reasonably Anticipated

Not Anticipated

X

Chemical

X

X

Extreme temperatures

X

Radiation

X

Uneven surfaces or elevations

X

X

Dust/particulate matter

X

Other (exposure risks):

8

X

10

12

Other work hours

GEI is an AA/equal opportunity employer, including disabled and veterans.