Project Coordinator

The Judge Group; Pomona (CA); Hybrid; USD 52,000 - 68,000; Full time

Job summary

The Judge Group is seeking a Project Coordinator/Project Support professional in a hybrid role based in Pomona, CA. You will manage testing, training and readiness logistics, coordinate large-scale events, and support PMO activities with a focus on tracking and reporting across multiple stakeholders.

Ideal candidates have 1–3 years of experience in project support, strong scheduling skills, and familiarity with tools like Excel and Smartsheet. Training on CALM will be provided.

Qualifications

• Intermediate (1–3 years) experience.
• Target titles include Project Coordinator, Project Support, or Junior Analyst.
• Strong scheduling and event coordination capabilities.
• Proficient in tracking, data validation and reporting.

Responsibilities

• Coordinate testing, training and readiness logistics including scheduling, room setups and invites.
• Plan and manage off-sites, large meetings and quarterly all-hands events with vendor/venue management.
• Maintain PMO RAID logs, drive updates, mitigation plans and reporting through phone/email follow-ups.

Skills

Scheduling experience

Event management/logistics

Tracking/data validation/reporting

Tools

Excel

Smartsheet

CALM tool

Job description

Location: Regional Innovation Hub #2 (Pomona, CA)

Work Arrangement: Hybrid (Every Thursday on-site, 1 full week per month on-site, with flexibility for up to 3-4 continuous weeks on-site during heavy testing periods, plus occasional travel to regional sites in Rosemead and Irwindale).

Core Responsibilities

• Testing, Training & Readiness Logistics (60% Focus): Coordinate meeting schedules, logistics, room setups, and invites; track attendance and stakeholder engagement; cross-check invite lists against attendance for executive reporting; perform active follow-ups with participants and absentees; provide on-site support during testing, including defect logging and operational logistics.
• Event Planning & Facilitation: Coordinate off-sites, large-scale meetings, quarterly all-hands, and recognition events while managing vendor, hotel, and venue relationships.
• General PMO & Analytical Support: Drive RAID (Risks, Assumptions, Issues, Dependencies) log follow-ups by tracking down owners for updates and mitigation plans via phone/email; assist with schedule updates, general tracking, and data validation.

Candidate Qualifications & Requirements

• Experience Level: Intermediate (1 to 3 years of experience).
• Target Titles: Project Coordinator, Project Support, or Junior/Beginning Analyst.
• Top 3 Skill Sets: Scheduling experience, event management/logistics, and tracking/data validation/reporting.
• Tools Used: Excel and Smartsheet (intermediate skill level; mostly tracking and updating existing sheets) and the CALM tool for defect logging (training provided).
• Background: No specific industry or domain background required; UAT/testing background is a nice-to-have rather than a requirement.