Bilingual Project Coordinator

HotFoot Recruiters; Phoenix (AZ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Employer-funded profit-sharing plan

401(k) plan with safe-harbor contributions

Opportunities for professional growth and skill enhancement

Job summary

A consulting engineering firm is seeking a Project Coordinator to assist in managing multiple projects, ensuring deadlines are met and documentation is organized. Ideal candidates will have a Master's degree or relevant experience, proficient skills in Excel and Word, and excellent communication abilities. This role provides competitive wages, benefits, and a supportive work environment in Phoenix, Arizona.

Qualifications

• Masters degree or 4+ years of relevant experience.
• Highly organized and process-driven to efficiently coordinate multiple projects.
• Excellent oral and written communication skills.

Responsibilities

• Assist with managing multiple priorities and projects, ensuring tight deadlines are met.
• Support project planning and maintain project management reporting software.
• Create, update, and distribute project/client files, schedules, and reports.
• Organize and control project documentation.

Skills

Highly organized

Process-driven

Excellent communication skills

Team player

Proficiency in Excel

Proficiency in Word

Proficiency in OneNote

Willingness to learn

Full professional proficiency in Mandarin

Education

Masters degree or 4+ years of relevant experience

Tools

Microsoft Project

Planner

Smartsheet

ProCore

BlueBeam

Job description

HotFoot Recruiters has partnered with a well-established consulting engineering firm specializing in the design of mechanical, plumbing, electrical, and technology systems. With decades of experience, the company provides reliable and energy‑efficient design solutions for various building types, including educational, medical, institutional, mission‑critical, aviation, and commercial facilities.

Title: Project Coordinator

Type: Direct Hire / On-site

Hours: Full-Time / M‑Thur 8A‑6P, Friday Half Day

Pay: $65,000 to 90,000

Responsibilities

• Assist with managing multiple priorities and projects, ensuring tight deadlines are met.
• Support project planning and maintain project management reporting software.
• Create, update, and distribute project/client files, schedules, and reports.
• Schedule meetings, prepare agendas, and maintain meeting minutes.
• Organize and control project documentation.
• Track project budgets and assist with client invoicing.
• Facilitate client and contractor communications.
• Support change order management, estimates, and quality control efforts.

Qualifications

• Masters degree or 4+ years of relevant experience.
• Highly organized and process-driven to efficiently coordinate multiple projects.
• Proficiency in Excel, OneNote, Word, and related software tools.
• Excellent oral and written communication skills.
• Ability to work well within a team structure and demonstrate a strong work ethic.
• Willingness to learn and grow professionally.

Preferred Knowledge and Skills

• Working knowledge of Microsoft Project, Planner, or similar tools.
• Experience with Smartsheet, ProCore, and BlueBeam software.
• Full professional proficiency in Mandarin.

Offered

• Competitive wages and benefits, including an employer‑funded profit‑sharing plan and a 401(k) plan with safe‑harbor contributions.
• Excellent work environment.
• Opportunities for professional growth and skill enhancement.