Project Coordinator

PDS Inc, LLC; Phoenix (AZ); Presencial; USD 70.000 - 90.000; Jornada completa

Descripción de la vacante

PDS Inc, LLC is seeking a Project Coordinator to support a portfolio of initiatives in a dynamic environment. The role focuses on coordinating timelines, deliverables, and dependencies, while tracking budgets, forecasts, and actuals across multiple projects.

You will work closely with the Portfolio Manager, project managers, and business stakeholders to ensure alignment with portfolio goals. Strong MS Office, Smartsheet, SharePoint, and communication skills are essential.

Formación

• Bachelor's degree in Business Administration, Project Management, or related field.
• 5+ years of experience in project coordination or management.
• Proven track record of successfully working on multiple projects simultaneously.
• Strong knowledge of project management methodologies and best practices.
• Proficiency in project management software (e.g., Smartsheet).
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.

Responsabilidades

• Portfolio Coordination & Support across multiple initiatives.
• Support the Portfolio Manager in day-to-day portfolio operations.
• Coordinate timelines, deliverables, and dependencies across projects.

Conocimientos

Project coordination

Multitasking

Communication

Time management

Team collaboration

Problem solving

Educación

Bachelor's degree

Herramientas

Smartsheet

SharePoint

MS Office

Power BI

Descripción del empleo

Project Coordinator Compensation: DOE

PRINCIPAL RESPONSIBILITIES:

• Portfolio Coordination & Support
• Support the Portfolio Manager in day-to-day portfolio operations across multiple initiatives
• Coordinate timelines, deliverables, and dependencies across projects to maintain alignment with portfolio goals
• Financial & Resource Tracking
• Assist in tracking portfolio budgets, forecasts, and actuals
• Support resource allocation tracking across projects and flag capacity or funding risks
• Data Management & Governance
• Maintain accuracy of portfolio data in tracking tools (e.g., SharePoint, Smartsheet)
• Ensure consistent use of templates, standards, and reporting structures across all projects
• Risk, Issue, and Dependency Tracking
• Track and maintain portfolio-level risks, issues, and dependencies
• Escalate concerns to the Portfolio Manager and ensure visibility across stakeholders
• Meeting & Communication Support
• Coordinate portfolio governance meetings, agendas, and follow-ups
• Capture notes, action items, and ensure timely execution of next steps
• Cross-Team Coordination
• Facilitate communication between project managers, business stakeholders, and technical teams
• Help ensure alignment and transparency across all active initiatives
• Process & Tooling Support
• Support continuous improvement of PMO processes, templates, and tools
• Assist with adoption of portfolio management practices and standards across the team
• Copilot Use Case Development
• Partner with the Portfolio Manager to identify and document high-value PMO Copilot use cases (e.g., status reporting, summaries, risk tracking)
• Translate PMO processes into structured prompts and repeatable Copilot workflows
• Agent Library Support
• Assist in organizing, documenting, and maintaining PMO-related AI agents (e.g., reporting assistant, RAID tracker, meeting summarizer)
• Ensure agents are aligned with PMO standards, governance, and data sources

MINIMUM QUALIFICATIONS:

• Bachelor's degree in Business Administration, Project Management, or related field
• 5+ years of experience in project coordination or management
• Proven track record of successfully working on multiple projects simultaneously
• Strong knowledge of project management methodologies and best practices
• Proficiency in project management software (e.g., Smartsheet)
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Ability to work effectively in a team environment
• Problem-solving and critical thinking skills
• Adaptability and flexibility in a fast-paced environment

PREFERRED QUALIFICATIONS:

• Knowledge of Waterfall, Hybrid, and Agile methodologies
• Familiarity with budgeting and cost control
• Familiarity with Microsoft Copilot
• High level of interest in new technologies
• Exposure to Power BI

PDSINC, LLC is an Equal Opportunity Employer.