PROJECT ADMINISTRATOR – CHANDLER

M3 Engineering & Technology Corp.; Chandler (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

M3 Engineering & Technology Corp. in Chandler, AZ seeks an Administrative Assistant to support project administration. The role involves document management, client coordination, and front desk tasks, with typical hours Monday–Thursday 7:30am–4:30pm and Friday 7:30am–1:30pm.

You will aid managers and teams to keep projects on track and meet deadlines. The ideal candidate has at least 2 years of admin experience, strong organization, attention to detail, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent with 2+ years administrative experience.
• Professional communication with clients and coworkers.
• Strong organizational skills and attention to detail.
• Ability to multitask and meet deadlines in an office setting.

Responsibilities

• Document management; proofreading, formatting, and issue tracking.
• Coordinate with clients and prepare project meeting materials.
• Support managers and staff to keep tasks on track and deadlines.
• Prepare documents promptly and handle concurrent tasks.
• Manage project lists/logs and record data accurately.
• Assist with front desk-related tasks.

Skills

Document management

Client communication

Time management

Multitasking

Self-starter

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Position Summary: Performs project administration duties

The hours for the position: Monday through Thursday: 7:30am to 4:30pm and Friday 7:30am to 1:30pm

Basic Duties:

• Document management; demonstrate proficiency in proofreading, spellchecking, formatting, issuing, etc.
• Communicate and coordinate with clients; prepare and organize project meetings
• Provide support for managers and other employee personnel, help others to stay on task, facilitate and aid project success
• Prepare documents in a timely manner, demonstrate the ability to work under deadlines, adhere to schedules, and handle tasks concurrently
• Manage lists and logs, record project records and other data accurately
• Assist with front desk-related tasks

Minimum Qualifications:

• High school diploma/equivalent with a minimum of 2 years’ administrative experience
• Ability to interact with clients and coworkers in a professional, positive, and respectful manner, communicating clearly and effectively
• Exceptional organizational, time management, and observational skills with acute attention to detail
• Ability to multitask in an office environment
• Proficiency in Microsoft Office, etc. with the ability to learn new, company-specific programs
• Must be a self-starter with the ability to complete tasks with limited supervision

Desired Qualifications:

• Previous experience with mining projects and/or EPCM projects
• Bachelor’s degree preferred, equivalent combination of education, training and experience