Project Coordinator

Faith Technologies; Omaha (NE); On-site; USD 32,000 - 52,000; Full time

Job summary

Faith Technologies in Omaha, NE seeks an administrative professional to support project accounting and office operations. You will set up jobs in the accounting system, process contracts and billings, and assist with staffing and permits, while delivering excellent service to vendors and field staff.

The role requires an associate degree or a high school diploma with 3–6 months to 2 years of admin experience. Construction knowledge is a plus and the schedule runs 7 AM–5 PM, Monday–Friday.

Qualifications

• Minimum 3–6 months of administrative experience or 1–2 years of admin work.
• Associate degree or high school diploma required; basic documentation skills.
• Basic knowledge of electrical trade and/or construction preferred.

Responsibilities

• Enter job information in the accounting system (opens/closes jobs, clears costs).
• Process contracts, claims, change orders, and monthly billings.
• Handle final billings and A/R collection calls as needed.
• Assist with staffing of construction projects and permits coordination.
• Prepare reports (job cost, WIP, time cards) and compile documents.
• Support reception, phones, and calendar management.

Skills

Administrative support

Customer service

Office software

Education

Associate Degree

High School Diploma or GED

Tools

Accounting software

Job description

You've discovered something special. A company that cares. Cares about leading the way in construction, engineering, manufacturing and renewable energy. Cares about redefining how energy is designed, applied and consumed. Cares about thoughtfully growing to meet market demands. And - as "one of the Healthiest 100 Workplaces in America" - is focused on the mind/body/soul of team members through our Culture of Care.

MINIMUM REQUIREMENTS

Education: Associate Degree Experience: 3 to 6 months of administrative experience or Education: High School Diploma or GED Experience: 1 to 2 years of administrative experience Basic knowledge of the electrical trade and/or construction is preferred Travel: None Work Schedule: This position works between the hours of 7 AM and 5 PM, Monday- Friday. Overtime may be required.

KEY RESPONSIBILITIES

• Enters job information in the accounting system (opens/closes jobs, clears committed costs).
• Processes contracts, claims, change orders, and monthly billings.
• Processes final billings.
• Completes A/R collection calls for Project Managers billings, as needed.
• Provides assistance with the general staffing of construction projects.
• Obtains permits and other miscellaneous items.
• Processes miscellaneous paperwork and reports (i.e., job cost reports, weekly pending projects report, monthly WIP reports, A/R collection reports, and time cards).
• Types and compiles miscellaneous documents (i.e., proposals, submittals).
• Provides excellent customer service to vendors, customers (internal and external), and field employees.
• May act as the main point of contact for field employees' inquiries, depending on how staffing is coordinated within the branch.
• May assist General Superintendent with staffing coordination.
• Creates and maintains large job folders/job binders.
• Assists with reception and phones.
• Maintains the schedule of conference and training rooms, if applicable.
• Assists in the coordination of training classes.
• Oversees coordination of special events (i.e., Branch Meetings, Trainings, lunches, etc.).
• Coordinates reception/phone coverage as needed.
• Assists with employee relations, as needed.
• Assists with the coordination of shop and deliveries incoming and outgoing.
• Performs other related duties as required and assigned.

The job description and responsibilities described are intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

How Does FTI Give YOU the Chance to Thrive?

If you're energized by new challenges, FTI provides you with many opportunities. Joining FTI opens doors to redefine what's possible for your future. Once you're a team member, you're supported and provided with the knowledge and resources to achieve your career goals with FTI. You're officially in the driver's seat of your career, and FTI's career development and continued education programs give you opportunities to position yourself for success. FTI is a "merit to the core" organization. We recognize and reward top performers, offering competitive, merit-based compensation, career path development and a flexible and robust benefits package. Benefits are the Game-Changer We provide industry-leading benefits as an investment in the lives of team members and their families. You're invited to review the full list of FTI benefits available to regular/full-time team members. Start here. Grow here. Succeed here.

Faith Technologies, Inc. is an Equal Opportunity Employer - veterans/disabled. Employment is contingent upon successfully passing a background and drug test.