Project Coordinator

Faith Technologies; Tulsa (OK); On-site; USD 42,000 - 65,000; Full time

Job summary

Faith Technologies in Tulsa, OK is seeking a Project Coordinator to support Project Managers and field personnel. You will handle clerical tasks, enter data in the accounting system, and assist with contracts, billings, and A/R collections.

The role requires basic electrical/construction knowledge and proficiency with the Microsoft Office Suite. Work hours are typically 7 AM–5 PM, with potential overtime and on-site duties at our Tulsa branch.

Qualifications

• Associate Degree or equivalent with 3–6 months admin experience or High School Diploma/GED with 1–2 years admin experience
• Basic knowledge of electrical trade and/or construction preferred
• Proficient in MS Office and comfortable with clerical tasks

Responsibilities

• Enter job information in the accounting system and manage job openings.
• Process contracts, claims, change orders, and monthly billings; process final billings.
• Perform A/R collection calls for project managers' billings as needed.
• Assist with staffing construction projects and coordination of shop deliveries.
• Provide excellent customer service to vendors, customers and field employees.
• Maintain large job folders and assist with reception/phone coverage.
• Coordinate scheduling of conference and training rooms and support training events.

Skills

PC and MS Office proficiency

Electrical trade knowledge

Education

Associate Degree

High School Diploma or GED

Tools

Microsoft Office Suite

Accounting system

Job description

You’ve discovered something special. A company that cares. Cares about leading the way in construction, engineering, manufacturing and renewable energy. Cares about redefining how energy is designed, applied and consumed. Cares about thoughtfully growing to meet market demands. And ─ as “one of the Healthiest 100 Workplaces in America” ─ is focused on the mind/body/soul of team members through our Culture of Care .

The Project Coordinatorprovides overall assistance to the Project Manager(s) and field personnel. The ideal candidate must be proficient in the use of a PC and Microsoft Office Suite, and basic knowledge of electrical trade and/or construction is preferred.

MINIMUM REQUIREMENTS

Education: Associate Degree

Experience: 3 to 6 months of administrative experience

or

Education: High School Diploma or GED

Experience:1 to2 years of administrative experience

Basic knowledge of the electrical trade and/or construction is preferred

Travel: None

Work Schedule: This position works between the hours of 7 AM and 5 PM, Monday- Friday. Overtime may be required.

KEY RESPONSIBILITIES

Enters job information in the accounting system (opens/closes jobs, clears committed costs).

Processes contracts, claims, change orders, and monthly billings. Processes final billings.

Completes A/R collection calls for Project Managers billings, as needed.

Provides assistance with the general staffing of construction projects.

• Obtains permits and other miscellaneous items.

Processes miscellaneous paperwork and reports (i.e., job cost reports, weekly pending projects report, monthly WIP reports, A/R collection reports, and time cards).

Types and compiles miscellaneous documents (i.e., proposals, submittals).

Provides excellent customer service to vendors, customers (internal and external), and field employees. May act as the main point of contact for field employees’ inquiries, depending on how staffing is coordinated within the branch. May assist General Superintendent with staffing coordination.

Creates and maintains large job folders/job binders.

Assists with reception and phones.

• Maintains the schedule of conference and training rooms, if applicable.
• Assists in the coordination of training classes.
• Oversees coordination of special events (i.e., Branch Meetings, Trainings, lunches, etc.).
• Coordinates reception/phone coverage as needed.
• Assists with employee relations, as needed.
• Assists with the coordination of shop and deliveries incoming and outgoing.
• Performs other related duties as required and assigned.

The job description and responsibilities described are intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

How Does FTI Give YOU the Chance to Thrive?

If you’re energized by new challenges, FTI provides you with many opportunities. Joining FTI opens doors to redefine what’s possible for your future.

Once you’re a team member, you’re supported and provided with the knowledge and resources to achieve your career goals with FTI. You’re officially in the driver’s seat of your career, and FTI’s career development and continued education programs give you opportunities to position yourself for success.

FTI is a “merit to the core” organization. We recognize and reward top performers, offering competitive, merit-based compensation, career path development and a flexible and robust benefits package.

Benefits are the Game-Changer

We provide industry-leading benefits as an investment in the lives of team members and their families. You’re invited to review the full list of FTI benefits available to regular/full-time team members. Start here. Grow here. Succeed here. If you’re ready to learn more about your career with FTI,

Faith Technologies, Inc. is an Equal Opportunity Employer – veterans/disabled.

Employment is contingent upon successfully passing a background and drug test