Project Coordinator

STO Building Group; New York (NY); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Growth opportunities

Exposure to high-profile projects

Healthcare benefits

Job summary

STO Building Group is seeking a detail-oriented Post-Award Coordinator to manage and control project documentation and processes after award. You will serve as the CMiC data gatekeeper, handling purchase orders, change orders, submittals, and contract administration to keep projects on track.

This role requires 3+ years in project administration within construction, proficiency with CMiC and Excel, strong organization, and proactive communication with engineering, procurement, accounting, and

Qualifications

• 3+ years of experience in project administration, document control, or coordination—preferably within the construction or building supply industry
• Proficiency in project management and ERP systems, ideally CMiC; strong Excel and general computer skills
• Demonstrated organizational skills with a keen attention to detail and accuracy
• Strong attention to detail with the ability to maintain accurate project information and manage multiple project records simultaneously
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Excellent verbal and written communication skills
• Strong problem-solving ability and proactive follow-up habits

Responsibilities

• CMiC admin and information control for post-award data, POs, changes, docs and status
• Coordinate change orders and track through approval; maintain status logs
• Coordinate vendor POs and project agreements after award; ensure docs are complete
• Track PO status, revisions, and changes; coordinate with procurement, accounting, engineering, vendors
• Liaise between internal teams, clients, and vendors on docs, submittals, and delivery milestones
• Ensure documentation is complete and filed per procedures
• Identify and implement process improvements for document control and submittals

Skills

CMiC

Excel

Project management

Education

Associate’s or Bachelor’s degree in Construction Management, Business Administration, or related field

Job description

JOB DESCRIPTION

Construction Procurement Solutions (CPS), part of the STO Building Group is seeking a detail-oriented and proactive

Position Summary

JOB DESCRIPTION

Construction Procurement Solutions (CPS), part of the STO Building Group is seeking a detail-oriented and proactive Post-Award Coordinator to manage and control project documentation and processes following award. The successful candidate will serve as the central point of contact for CMiC project information, purchase order and contract execution, change order coordination and tracking, submittals, equipment tracking, and project documentation. This role is critical to ensuring seamless project execution by maintaining accurate and timely project information, driving follow-up on outstanding items, and coordinating communication across Engineering, Procurement, Accounting, Project Management, vendors, and clients.

Key Responsibilities

• CMiC Administrative & Information Control: Manage and maintain accurate post-award project information in CMiC, serving as the gatekeeper for project data, purchase orders, change orders, documentation, and project status.


• Change Order Coordination & Tracking: Coordinate change orders with CPS Engineers and internal teams, track all change orders from initiation through approval and issuance, maintain current status logs, and proactively follow up on outstanding items.


• Contract & PO Execution: Coordinate the execution of vendor purchase orders and project agreements following award, ensuring required documentation, approvals, terms, and supporting information are completed and properly maintained in CMiC.


• PO & Contract Administration: Track PO status, revisions, and changes throughout the project lifecycle; coordinate with Procurement, Accounting, Engineering, and vendors to ensure executed agreements and commitments accurately reflect the awarded scope and approved changes.


• Communication: Serve as a liaison between internal teams, clients, and vendors regarding documentation, submittals, and delivery milestones.


• Quality Control: Ensure all documentation is complete, accurate, and filed in accordance with company procedures and project requirements.


• Continuous Improvement: Identify and implement process improvements for document control, submittal workflows, and delivery coordination.

Required Qualifications

• 3+ years of experience in project administration, document control, or coordination—preferably within the construction or building supply industry


• Proficiency in project management and ERP systems, ideally CMiC; strong Excel and general computer skills


• Demonstrated organizational skills with a keen attention to detail and accuracy


• Strong attention to detail with the ability to maintain accurate project information and manage multiple project records simultaneously


• Ability to manage multiple priorities and deadlines in a fast-paced environment


• Excellent verbal and written communication skills


• Strong problem-solving ability and proactive follow-up habits

Preferred Qualifications

• Experience in construction management, procurement, or subcontractor coordination


• Familiarity with CSI divisions, construction specifications, and AIA documentation


• Associate’s or Bachelor’s degree in Construction Management, Business Administration, or related field

What We Offer

• Competitive compensation and benefits


• Growth opportunities within a dynamic and expanding team


• Exposure to high-profile construction projects and innovative procurement strategies

The salary range for this position is $75,000-90,000 annually. In addition, this role is eligible for a discretionary annual bonus.

Benefits

The Company offers the following benefitsfor this position, subject to applicable eligibility requirements:

• [Medical Insurance]


• [Dental Insurance]


• [Vision Insurance]


• [Health Savings Account]


• [Healthcare Flexible Spending Account]


• [Dependent Care Flexible Spending Account]


• [401(k) retirement plan with employer match]


• [Life & AD&D Insurance]


• [Long-term Disability Insurance]


• [Short-term Disability Insurance]


• [Critical Illness Insurance]


• [Accident Insurance]


• [Hospital Indemnity Insurance]


• [Home & Auto Insurance]


• [Family Support]


• [Pre-tax Paid Parking/Public Transportation]


• [Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt]


• [Time Away Benefits]


• [8 Paid Holidays]


• [Group Legal]


• [Employee Stock Purchase Plan]


• [Identity Theft Protection]


• [Group Legal]


• [Pet Insurance]


• [Employee Assistance Program]

Disclaimer:

The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

EEO Statement:

The STO Building Group family of companies—Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

About Us

The STO Building Group family of companies—Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.

EEO

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.