Project Coordinator

Willdan Group; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Willdan Lighting & Electric is seeking a Project Coordinator to support energy efficiency projects in the New York City area. The role coordinates with program staff, contractors and clients to develop ECMs that reduce gas/electric usage or support electrification.

This hybrid NY position requires 2–3 days on-site weekly and may involve local travel, with duties spanning intake, inspection reviews, documentation, and progress monitoring to ensure program success.

Qualifications

• Bachelor’s Degree in a relevant field.
• 1-2 years experience in energy efficiency, multifamily housing or PM.
• Effective communication with clients and cross‑functional teams.
• Strong organizational skills with end-to-end project ownership.
• Knowledge of energy efficiency principles and sustainability reporting.
• Familiarity with office software and tracking tools.

Responsibilities

• Manage project intake and shepherd projects from engagement to final payment.
• Coordinate with contractors on project pipelines and energy savings reviews.
• Review pre- and post-inspections and track project documentation.
• Utilize Willdan’s data management software to monitor progress.
• Gather energy savings data, equipment specs and financial docs.
• Attend events and network with industry stakeholders as needed.
• Provide guidance to contractors to ensure program compliance.
• Monitor tasks, reporting and follow-up on progress.
• Communicate with internal staff, contractors and clients.
• Support program success across all areas as needed.

Skills

Effective communication

Client collaboration

Strong organizational skills

Attention to detail

Multi-tasking

Team coordination

Project management

Education

Bachelor’s Degree

Tools

MS Excel

Project management software

Word processing

PowerPoint

Workflow tools

Program tracking tools

Job description

Wildan Lighting & Electric, a division of Willdan Group Inc., is seeking a Project Coordinator to facilitate energy efficiency projects in the New York City area. This role will support program staff, contractors, field personnel and clients to develop energy efficiency projects targeting multifamily building customers related to energy conservation measures (ECMs) that reduce gas (and/or electric) usage, or for electrification of buildings.

This is a hybrid position local to New York, NY and may require some local travel, with an overall expectation of 2-3 days on-site per week.

Essential Duties and Responsibilities

• Manage project intake, communicate with contractors about project pipelines and shepherd projects from initial engagement through final payment.
• Work with contractors to review energy efficiency savings for multifamily energy efficiency projects.
• Review pre- and post-inspections of energy efficiency projects.
• Track and manage projects using Willdan’s proprietary data management software.
• Gather and review project documentation (energy savings, equipment specifications, project financial documents, affordable housing documentation, etc).
• Network with industry stakeholders and attend related event as needed.
• Review inspection results to provide contractors with recommended actions to ensure program compliance for installation and operation.
• Monitor program tasks, reporting and follow-up on progress and achievements.
• Communicate directly with internal staff, contractors and customers.
• Engagement in any and all areas critical to program success.

Job Requirements / Qualifications

• Bachelor’s Degree.
• 1-2 years' experience in energy efficiency, multifamily housing or project management.
• Ability to communicate effectively with our clients and work collaboratively with our engineering staff, program managers, and sales team.
• Strong organizational skills with the ability to manage projects from inception to close while maintaining strong customer service practices and attention to detail.
• General familiarity of energy efficiency principles and technology or sustainability reporting.
• Knowledge of software tools, such as, spreadsheets, project management programs, word processing, presentation and workflow programs, and program tracking tools and techniques.
• Skill with computerized tracking systems.
• Ability to multi-task.
• Knowledge of energy-efficient natural gas technology and controls, such as Energy Management Systems, Building Envelope, Boilers, and Steam heating systems OR knowledge of electrification measures, such as heat pumps.
• Interest and capacity to learn HVAC equipment and mechanical systems, including pumps, motors, variable speed drives, chillers, cooling towers, air handlers, chilled and hot water loops, and boilers.

EEO Non-Discrimination and ADA Reasonable Accommodation Statement

Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.

Willdan Lighting & Electric participates in E-Verify.