Project Coordinator

WSP; New York (NY); On-site; USD 55,000 - 83,000; Full time

Job summary

WSP is seeking a Project Coordinator in New York City to support our Power Delivery, Underground Transmission Line Department on site. You will work with engineering and administrative teams to help guide projects, maintain logs, track status, and ensure timely delivery of high-quality work products.

The role emphasizes collaboration, organization, and proactive problem solving, with responsibilities spanning document control, client communications, and process improvements.

Qualifications

• 3+ years of relevant post-education experience in project coordination or related capacity.
• Experience using the Microsoft Office suite of applications (Word, Excel) for documentation and reporting.
• Strong analytical and problem-solving skills; able to work within established procedures.
• Excellent teamwork and collaborative skills; strong written and verbal communication.

Responsibilities

• Coordinate planning, execution, and closeout of projects with engineering teams.
• Maintain project logs, trackers, and status reports; monitor schedule updates.
• Prepare meeting minutes and track action items; follow up with team members.

Skills

Analytical skills

Teamwork

Communication

Time management

Organizational skills

Education

High School diploma

Associate's or Bachelor's degree in Business/Engineering/PM/Communications

Tools

Microsoft Office

Word

Excel

Bluebeam

ProjectWise

SmartSheet

Visio

SharePoint

Job description

WSP is currently seeking a Project Coordinator to provide additional support to our growing Power Delivery, Underground Transmission Line Department, on- site in our New York City office.

The Project Coordinator will be an integral member of our engineering team, expected to work collaboratively with our technical and administrative teams, support ongoing and new project initiatives, and become instrumental in helping produce consistent quality products.

The successful candidate will play a key role in helping the team deliver high-quality work products on schedule, identify and solve recurring challenges, and contribute a strategic and forward-thinking mindset that helps set WSP apart from our competitors.

The day-to-day activities will produce a product consistent with WSP’s mission statement and guidance from management, including, but not limited to, the following specific responsibilities:

Your Impact

Coordination Support

• Support engineering teams in the planning, execution, and closeout of projects
• Maintain project logs, trackers, and status reports
• Monitor project status and assist with schedule updates
• Assist in identifying project risks, bottlenecks, and recurring issues
• Prepare meeting minutes, track action items, and follow up with team members on outstanding commitments

Deliverable Support

• Manage document control activities including transmittals, requests for information, tracking incoming and outgoing documents, and maintaining project filing systems
• Provide editorial review of deliverables as a part of quality control
• Maintain accurate project records

Stakeholder Coordination

• Coordinate information between internal teams, clients, and external stakeholders
• Coordinate client deliverables and communications through various applications as directed by project leadership (i.e. SharePoint, Procore, ProjectSight, etc.)
• Directly communicate with clients regarding projects

Continuous Improvement

• Support and maintain company project tracking systems, databases, and collaboration tools
• Identify and participate in opportunities to improve department processes and standards
• Support implementation of department procedures and best practices and help maintain consistency across projects

Who You Are

• High School diploma or equivalent
• Minimum of 3 years of relevant post-education experience in related job capacity.
• Experience using the Microsoft Office suite of applications, (i.e. Word, Excel)
• Strong analytical and problem-solving skills
• Excellent teamwork and collaborative skills
• Excellent verbal and written communication skills
• Ability to work within a structure of established procedures
• Strong organizational and time management skills with the ability to manage multiple priorities

Preferred Qualifications:

• Associate's or Bachelor's degree in Business Administration, Engineering, Project Management, Communications, or related field
• Knowledge of Engineering and Energy sectors is helpful but not required.
• 1+ years previous experience supporting projects, engineering teams, document control, administrative operations, or similar coordination functions is preferred
• Advanced knowledge in Microsoft application suites is preferred
• Familiarity with other applications such as Bluebeam, ProjectWise, SmartSheet, and Visio

Compensation:

Expected Salary (all locations): $55,400 – $83,000

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.