Project Coordinator

WSP in the U.S.; New York (NY); On-site; USD 55,000 - 83,000; Full time

Job summary

WSP USA is seeking a Project Coordinator to support our Power Delivery, Underground Transmission Line Department in our New York City office. You will collaborate with engineering and administrative teams to advance project initiatives, ensuring quality products on schedule.

The role emphasizes coordination, document control, and continuous process improvement, requiring strong MS Office skills, communication, and organizational abilities in a fast-paced environment.

Qualifications

• High School diploma or equivalent.
• Minimum of 3 years of relevant post-education experience in related job capacity.
• Experience using the Microsoft Office suite of applications, (i.e. Word, Excel)
• Strong analytical and problem-solving skills
• Excellent teamwork and collaborative skills
• Excellent verbal and written communication skills
• Ability to work within a structure of established procedures
• Strong organizational and time management skills with the ability to manage multiple priorities

Responsibilities

• Support engineering teams in the planning, execution, and closeout of projects
• Maintain project logs, trackers, and status reports
• Monitor project status and assist with schedule updates
• Assist in identifying project risks, bottlenecks, and recurring issues
• Prepare meeting minutes, track action items, and follow up with team members on outstanding commitments
• Manage document control activities including transmittals, requests for information, tracking incoming and outgoing documents, and maintaining project filing systems
• Provide editorial review of deliverables as a part of quality control
• Maintain accurate project records
• Coordinate information between internal teams, clients, and external stakeholders
• Coordinate client deliverables and communications through various applications as directed by project leadership (i.e. SharePoint, Procore, ProjectSight, etc.)
• Directly communicate with clients regarding projects
• Support and maintain company project tracking systems, databases, and collaboration tools
• Identify and participate in opportunities to improve department processes and standards
• Support implementation of department procedures and best practices and help maintain consistency across projects

Skills

Analytical thinking

Teamwork

Communication

Time management

Organizational skills

MS Office proficiency

Education

Associate's or Bachelor's degree in Business Administration, Engineering, Project Management, Communications

Tools

Microsoft Word

Microsoft Excel

Bluebeam

ProjectWise

SmartSheet

Visio

Job description

This Opportunity

WSP is currently seeking a Project Coordinator to provide additional support to our growing Power Delivery, Underground Transmission Line Department, on- site in our New York City office.

Job Description

The Project Coordinator will be an integral member of our engineering team, expected to work collaboratively with our technical and administrative teams, support ongoing and new project initiatives, and become instrumental in helping produce consistent quality products.

The successful candidate will play a key role in helping the team deliver high-quality work products on schedule, identify and solve recurring challenges, and contribute a strategic and forward-thinking mindset that helps set WSP apart from our competitors.

Responsibilities

The day-to-day activities will produce a product consistent with WSP’s mission statement and guidance from management, including, but not limited to, the following specific responsibilities:

Your Impact

Coordination Support

• Support engineering teams in the planning, execution, and closeout of projects
• Maintain project logs, trackers, and status reports
• Monitor project status and assist with schedule updates
• Assist in identifying project risks, bottlenecks, and recurring issues
• Prepare meeting minutes, track action items, and follow up with team members on outstanding commitments

Deliverable Support

• Manage document control activities including transmittals, requests for information, tracking incoming and outgoing documents, and maintaining project filing systems
• Provide editorial review of deliverables as a part of quality control
• Maintain accurate project records

Stakeholder Coordination

• Coordinate information between internal teams, clients, and external stakeholders
• Coordinate client deliverables and communications through various applications as directed by project leadership (i.e. SharePoint, Procore, ProjectSight, etc.)
• Directly communicate with clients regarding projects

Continuous Improvement

• Support and maintain company project tracking systems, databases, and collaboration tools
• Identify and participate in opportunities to improve department processes and standards
• Support implementation of department procedures and best practices and help maintain consistency across projects

Who You Are

• High School diploma or equivalent
• Minimum of 3 years of relevant post-education experience in related job capacity.
• Experience using the Microsoft Office suite of applications, (i.e. Word, Excel)
• Strong analytical and problem-solving skills
• Excellent teamwork and collaborative skills
• Excellent verbal and written communication skills
• Ability to work within a structure of established procedures
• Strong organizational and time management skills with the ability to manage multiple priorities

Preferred Qualifications

• Associate's or Bachelor's degree in Business Administration, Engineering, Project Management, Communications, or related field
• Knowledge of Engineering and Energy sectors is helpful but not required.
• 1+ years previous experience supporting projects, engineering teams, document control, administrative operations, or similar coordination functions is preferred
• Advanced knowledge in Microsoft application suites is preferred
• Familiarity with other applications such as Bluebeam, ProjectWise, SmartSheet, and Visio

Compensation

Expected Salary (all locations): $55,400 – $83,000

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.