Project Coordinator

Scentbird; New Jersey; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Remote first

Paid Time Off

401k with Company Match

Medical, Dental, Vision, and Commuter

Flexible Spending Accounts

Complimentary Scentbird Membership

Creative and energetic work env

Job summary

Scentbird is seeking a Project Coordinator to join the Operations Department in Somerset, NJ, reporting to the Associate Director of NPD. You will support NPD projects across brands, coordinating product samples and tracking timelines for creative shoots and marketing deliverables.

You will work with project managers, creative, and marketing to keep tasks on track, maintaining accurate timelines and critical information for a successful product launch.

Qualifications

• 1-3+ years in project management, product development, packaging, or supply chain within beauty or CPG.
• Proven ability to lead cross-functional projects and deliver results in a deadline-driven environment.
• Strong organizational and project management skills with high attention to detail.
• Proficiency in Microsoft Excel / Google Sheets and project management tools (e.g., Smartsheet, JIRA, or similar).
• Excellent communication, stakeholder management, and problem-solving skills.

Responsibilities

• Track, request, and coordinate physical product samples across the launch cycle and ensure stakeholders receive samples on schedule.
• Maintain a sample inventory/log and flag missing, delayed, or damaged samples.
• Build and manage timelines for creative campaign shoots, coordinating with creative, marketing, and product development on shoot dates and assets.
• Track marketing deliverables tied to campaign launches against the master launch timeline and flag bottlenecks.
• Serve as a connective point between NPD, creative, and marketing for alignment with the launch schedule.
• Coordinate meetings, track project progress and provide status updates to the project team.
• Ensure project documentation is accurate, up-to-date and accessible to stakeholders.
• Attend cross-functional meetings to update status and raise issues.

Skills

Project coordination

Cross-functional collaboration

Attention to detail

Timeline management

Communication

Excel/Sheets

Smartsheet/JIRA

Tools

Excel/Google Sheets

Smartsheet

JIRA

Job description

The Project Coordinator will join Scentbird's Operations Department and report directly to the Associate Director of NPD. This role will support NPD projects throughout the development cycle across all brands, helping coordinate physical product samples for launches and tracking timelines for creative campaign shoots and marketing deliverables. This role will work closely with project managers, creative, and marketing team members to help keep tasks and milestones on track. This role requires strong attention to detail and follow-up skills to maintain accurate and up-to-date internal timelines, along with the ability to coordinate and organize critical information pertaining to a new product for a successful launch.

Onsite: 5 days a week at our facility in Somerset, NJ

What You’ll Be Responsible For:

• Track, request, and coordinate physical product samples across the launch cycle, from early development rounds through final production samples, ensuring the right stakeholders receive samples on schedule.
• Maintain a sample inventory/log and flag missing, delayed, or damaged samples that could put a launch timeline at risk.
• Build and manage timelines for creative campaign shoots (photo/video), coordinating with creative, marketing, and product development on shoot dates, deliverable due dates, and asset handoffs.
• Track marketing deliverables tied to campaign launches (creative assets, copy, digital/social assets) against the master launch timeline, flagging bottlenecks between creative production and go-to-market dates.
• Serve as a connective point between NPD, creative, and marketing so sample availability and creative shoot needs are aligned with the overall launch schedule.
• Support the project team by coordinating meetings, tracking project progress and providing status updates.
• Ensure project documentation is accurate, up-to-date and readily available to all relevant stakeholders.
• Attend cross-functional meetings as needed to update on status and raise any issues/concerns

What We’ll Love About You:

• A proactive, solutions-oriented mindset with a strong sense of ownership over projects and outcomes
• Highly organized with the ability to manage multiple priorities, timelines, and stakeholders without losing attention to detail
• Strong problem-solving skills with the ability to anticipate challenges and drive practical, timely solutions
• Comfortable operating in a fast-paced, evolving environment with shifting priorities
• Clear and effective communicator who can keep cross-functional teams aligned and informed

What You’ll Need to Have:

• 1-3 + years of experience in project management, product development, packaging, or supply chain within beauty or CPG
• Proven ability to lead cross-functional projects and deliver results in a deadline-driven environment
• Strong organizational and project management skills with a high level of attention to detail
• Proficiency in Microsoft Excel / Google Sheets and project management tools (e.g., Smartsheet, JIRA, or similar)
• Excellent communication, stakeholder management, and problem-solving skills

What You’ll Love About Us:

• Competitive base compensation
• Remote first
• Paid Time Off
• 401k with Company Match
• Medical, Dental, Vision, and Commuter Benefits
• Flexible Spending Accounts, as well as Dependent Care Flexible Spending Accounts
• Complimentary Scentbird Membership
• A fun, creative and energetic work environment

About Scentbird

Scentbird inspires fragrance lovers to go beyond the ordinary and sample scents that evoke passion, confidence, and the unknown. Our mission is to revolutionize the way we perfume by bringing the ultimate fragrance playground right to your fingertips and offering a digital subscription service that lets members choose from over 1000+ designer perfumes each month.

About the Brands:

• Scentbird: The easiest way for fragrance lovers to discover, try, and buy their favorite scented products without a commitment
• Deck of Scarlet: Deck of Scarlet is on a mission to break the clean category, redefining what clean fragrances should smell like. Composed entirely of vegan, cruelty-free ingredients, our fragrances bridge the gap between the clean and luxury categories, using the highest eau de parfum concentrations housed in sculptural, eye-catching bottles. You shouldn’t have to choose between being luxe and refined, or clean and vegan—now, you don’t have to.
• Confessions Of A Rebel: We were born in 2018, holding fast to the idea that the fragrance industry was in dire need of a change. When we looked around, all we saw was a sea of sameness: outdated archetypes of femininity and masculinity paired with unrelatable images of luxury that we had no say in. In truth, we are complex in ways that cannot be contained in the traditional heteronormative stereotypes, existing beyond the binary with raw, unfiltered voices that deserve to be heard.
• Goodhabit: Enriched with a blend of essential oils, Goodhabit’s clean, vegan, cruelty-free fragrances act as bottled intentions you set free with each mist. Our scents are designed to help you align with the good habits you’re building, while working to enhance and boost your mood. Inhale, exhale, and let the good energy flow through you.
• Sanctuary: Created for those who care about the fate of our planets, Sanctuary offers fragrance for a better future. Our clean, community-driven fragrances are inspired by endangered species and their habitats, each aimed at raising money and awareness for the preservation of their namesake.
• Drift: Drift began as an alternative to all of the tacky air care products on the market. Our products are designed to blend in, with amazing scents that stand out. We take pride in our fragrances, keeping them free from the traditional chemicals used in the fragrance industry. We are always phthalate and paraben free. We never skimp on quality of our scents or the products that deliver them. Our design ethos is simple but effective. We love our community, those who won’t settle for ordinary, and we want to deliver a best in class experience.

Scentbird is committed to bringing individuals from different backgrounds and perspectives into the Nest. We strive to uphold an inclusive environment where individuals of all different backgrounds, ages, colors, ethnicities, gender, or gender identities, genetics, physical or mental abilities, protected veteran status, race, religious or sexual orientation, thrive. We respect the laws enforced by the EEOC and are dedicated internally to going above and beyond in fostering diversity. Come as you are - we’re excited to meet you.