Project Coordinator

Scentbird; Somerset (AL); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Remote first

Paid Time Off

401k with Company Match

Medical, Dental, Vision, and Commuter

Flexible Spending Accounts

Dependent Care FSA

Complimentary Scentbird Membership

Creative and energetic work env

Job summary

Scentbird is seeking a detail-oriented Project Coordinator to join the Operations team for new fragrance launches. You will manage brand assets, logos, and copy, organize information in Jira, and liaise with brand partners for approvals and edits.

You will work closely with the Project Manager, Photographer, and Creative team to ensure timely asset delivery and quality control, including coordinating translations with a 3rd party agency.

Qualifications

• Attention to detail is essential.
• Strong organizational skills are required.
• Excellent written communication with brand partners.
• Must have strong command of English and be able to proofread.

Responsibilities

• Track bottle samples to be sent from brand partners to the photographer.
• Meet monthly with Project Manager, Photographer and Creative team to align on assets.
• Follow-up with Biz Dev to obtain assets for new launches.
• Input all assets and copy into Jira tickets for Packaging Designer/Brand Partners to facilitate edits.
• Review designed cards and labels for accuracy and coordinate edits with designers/partners.
• Review all 2D and QR codes on cards and labels for accuracy and communicate follow-ups.
• Coordinate translation process with a 3rd party agency and manage timing with Project Manager.
• Track and follow up on BOM/SKU data entry for upcoming assortments.
• Communicate issues and timelines with the Project Manager.
• Attend cross-functional meetings to provide status updates.

Skills

Attention to detail

Organizational skills

Strong written communication

English proficiency

Job description

Project Coordinator (New Fragrance Launches)

About the Role :

The Project Coordinator will join Scentbird’s Operations Department and report directly to the Project Manager. This role will be responsible for ensuring that the Operations and Product Development departments have all of the necessary information and assets for card and label creation for all new fragrance launches. This role will coordinate receiving and organizing critical information for a successful launch including brand assets, logos and bottle samples. The Project Coordinator will be responsible for adding all assets into JIRA tickets for the Packaging Designer to create cards and labels for each new launch. Upon completion of cards and labels, the Project Coordinator will act as a liaison to our brand partners to obtain approval and help facilitate edits as needed. This role requires a strong attention to detail as they will be responsible for reviewing all completed cards/labels and calling out any discrepancies to the original documentation. Additionally this role will work with a 3rd party to get all of the card copy and fragrance notes translated into multiple languages and ultimately organize the information into JIRA tickets. This role will work closely with the Project Manager to communicate timelines and status updates.

*In Person 5 Days a Week*

What You’ll Be Responsible For:

• Tracking bottle samples to be sent from our brand partners to our photographer
• Meet monthly with Project Manager, Photographer and Creative team to align on received assets
• Follow-up with Biz Dev (Kate) as needed to obtain required assets and information for new launches
• Inputting all received assets and copy into Jira tickets for Packaging Designer / Brand Partners to facilitate edits needed.
• Review designed cards and labels for accuracy and work with Packaging Designer / Brand Partners to facilitate edits as needed
• Review all 2D and QR codes on cards and labels for accuracy and communicate with the Brand Partner and internal teams if follow-up is required
• Facilitate the translation process with a 3rd party Agency and communicate any timing issues to the Project Manager
• Track and follow up with teams for upcoming private sale assortments for BOM/SKU data entry
• Communicate all issues and timelines with the Project Manager
• Attend cross-functional meetings as needed to update on status and raise any issues/concerns

What We’ll Love About You (personality traits)

• Collaborative
• Personable
• Empathetic
• Organized

What You’ll Need to Have (required qualifications)

• Attention to detail
• Organizational Skills
• Strong Written communication skills for corresponding with our brand partners
• Strong command of the English language (ability to proof-read, catch errors)
• Process oriented

What You’ll Love About Us:

• Competitive base compensation
• Bonus program

• Remote first
• Paid Time Off
• 401k with Company Match
• Medical, Dental, Vision, and Commuter Benefits
• Flexible Spending Accounts, as well as Dependent Care Flexible Spending Accounts

• Complimentary Scentbird Membership
• A fun, creative and energetic work environment

About Scentbird

Scentbird inspires fragrance lovers to go beyond the ordinary and sample scents that evoke passion, confidence, and the unknown. Our mission is to revolutionize the way we perfume by bringing the ultimate fragrance playground right to your fingertips and offering a digital subscription service that lets members choose from over 500+ designer perfumes each month.

About the Brands:

• Scentbird: The easiest way for fragrance lovers to discover, try, and buy their favorite scented products without a commitment
• Deck of Scarlet: Deck of Scarlet is on a mission to break the clean category, redefining what clean fragrances should smell like. Composed entirely of vegan, cruelty-free ingredients, our fragrances bridge the gap between the clean and luxury categories, using the highest eau de parfum concentrations housed in sculptural, eye-catching bottles. You shouldn’t have to choose between being luxe and refined, or clean and vegan—now, you don’t have to.
• Confessions Of A Rebel: We were born in 2018, holding fast to the idea that the fragrance industry was in dire need of a change. When we looked around, all we saw was a sea of sameness: outdated archetypes of femininity and masculinity paired with unrelatable images of luxury that we had no say in. In truth, we are complex in ways that cannot be contained in the traditional heteronormative stereotypes, existing beyond the binary with raw, unfiltered voices that deserve to be heard.
• Goodhabit: Enriched with a blend of essential oils, Goodhabit’s clean, vegan, cruelty-free fragrances act as bottled intentions you set free with each mist. Our scents are designed to help you align with the good habits you’re building, while working to enhance and boost your mood. Inhale, exhale, and let the good energy flow through you.
• Sanctuary: Created for those who care about the fate of our planets, Sanctuary offers fragrance for a better future. Our clean, community-driven fragrances are inspired by endangered species and their habitats, each aimed at raising money and awareness for the preservation of their namesake.
• Drift: Drift began as an alternative to all of the tacky air care products on the market. Our products are designed to blend in, with amazing scents that stand out. We take pride in our fragrances, keeping them free from the traditional chemicals used in the fragrance industry. We are always phthalate and paraben free. We never skimp on quality of our scents or the products that deliver them. Our design ethos is simple but effective. We love our community, those who won’t settle for ordinary, and we want to deliver a best in class experience.

Scentbird is committed to bringing individuals from different backgrounds and perspectives into the Nest. We strive to uphold an inclusive environment where individuals of all different backgrounds, ages, colors, ethnicities, gender, or gender identities, genetics, physical or mental abilities, protected veteran status, race, religious or sexual orientation, thrive. We respect the laws enforced by the EEOC and are dedicated internally to going above and beyond in fostering diversity. Come as you are - we’re excited to meet you.