Project Specialist

Biter & Associates, LLC; Houston (TX); On-site; USD 75,000 - 95,000; Full time

Job summary

Biter & Associates, LLC is seeking a Project Specialist in Houston, Texas, to manage project orders for a client specializing in instrumentation for the oil & gas industry. The role involves coordinating with internal and external stakeholders, developing project plans, and analyzing specifications.

The ideal candidate has a Bachelor’s Degree and 3+ years of experience in project order management or 6+ years in manufacturing. Strong organizational and communication skills are essential.

Qualifications

• 3+ years of project order management experience, or 6+ years in a manufacturing environment.
• Solid understanding of EPC, Capital Projects, and Oil & Gas markets.
• Process industries instrumentation and controls experience preferred.

Responsibilities

• Coordinate and manage project orders as assigned.
• Serve as the primary customer contact for the duration of the project.
• Develop and own the Project Plan including schedules and milestones.
• Analyze project specifications and provide accurate technical requirements.
• Ensure proper project close-out and documentation completion.

Skills

Organizational skills

Strong verbal and written communication

Customer-oriented approach

Microsoft Office proficiency

CAD and ERP Systems knowledge

Education

Bachelor’s Degree in Engineering or Business

Job description

Company Description

Biter & Associates, LLC is a professional search firm specializing in direct-hire recruitment and human resource services for a wide range of roles, from human resources and accounting/finance to management, sales, manufacturing and administrative positions.

Our Client

an international company, specializing in instrumentation, sensors, gauges and software for the oil & gas, food and medical industries. They are seeking a dynamic and results-driven Project Specialist to join their dynamic team.

• Coordinates and manages project orders as assigned following company procedures and policies.
• Verifies the observance of project execution activities to company procedures and policies.
• Serves as the primary customer contact for the duration of the project.
• Enters orders into the ERP system.
• Categorizes project files and specifications and shares with other participants.
• Organizes and conducts internal and external commencement meetings as demanded by the complexity of the project.
• Develops and owns the Project Plan including schedules, milestones, activities, procurement strategy, execution strategy, resources, communications, and risk analysis.
• Confirms there is alignment between the customer’s required delivery date and company commitment date, including milestone dates for document submittals and approvals, hold points, inspection, and testing dates.
• Analyzes project specifications and related data along with PMO engineering to provide accurate technical and sales order requirements to CAD technicians.
• Reviews drawings and product design(s) in conjunction with Senior Project Contract Coordinator (SPCS) and Project Management Engineering for compliance with company standards, customer contract requirements & related specifications, and recommends changes when necessary.
• Coordinates with document control to guarantee the timely submittal and approval of documentation delivery.
• Manages and takes ownership of the documentation files including worksheets and forms related to the project.
• Performs supplementary duties as needed.
• Coordinates with production, CoEs, subcontractors, and the customer throughout the life of the project to accelerate deliverables and approvals and provides ongoing progress reports.
• Monitors order progress and coordinates with engineering, procurement, planning, production, quality, and logistics to meet contractual project deadlines.
• Examines project records -product files, related documents, and correspondence- for accuracy.
• Reviews design documents, release, request, and change forms under the guidance of the SPCS or Project Management Team Leader prior to signature.
• Ensures proper project close-out; such as lessons learned, documentation completion, payment completion, and MRO handoff.
• Supports Project Proposals Specialists (PPS) with the preparation and submittal of sales quotations when required.
• A Bachelor’s Degree in related field such as Engineering or Business (preferred), coupled with 3+ years of project order management experience, or 6+ years of project order management experience in a manufacturing environment.
• Solid understanding of the EPC, Capital Projects, and Oil & Gas markets.
• Process industries instrumentation and controls experience preferred.
• Certified Associate Project Management (CAPM) preferred.
• Knowledge of sales application processes.
• Exhibits organizational skills, attention to details, and ability to meet deadlines.
• Strong verbal and written communication skills.
• Ability to take care of the customers’ needs while following company procedures and policies.
• Capacity to perform under pressure and work independently with minimal supervision.
• Computer literate and knowledge of Microsoft Office, Adobe Products, DMS, CAD, and ERP Systems.