Project Coordinator

Yale University; New Haven (CT); Hybrid; USD 65,000 - 101,000; Full time

Job summary

Yale University is seeking an experienced administrative professional to support the Office of Global Health within the Department of Internal Medicine. This hybrid role coordinates visits from international partner institutions, manages events, and ensures smooth operations for domestic and international collaborations.

Responsibilities include handling complex budgets, supporting trainees, and serving as a primary contact across multiple sites, ensuring health and safety standards in

Qualifications

• Bachelor’s Degree and at least three years of related experience or equivalent.
• Exceptional organizational and multitasking abilities in a fast-paced setting.
• Strong written and verbal communication; proficient with MS Office and administrative software.
• Ability to handle sensitive and confidential information with discretion.
• Experience leading a team and working with diverse stakeholders.

Responsibilities

• Serve as primary coordinator and resource for partnering with international universities.
• Coordinate hosting of visiting faculty and trainees, including event logistics.
• Provide administrative support for ongoing international and domestic collaborations and partnerships.
• Serve as first point of contact for Yale education programs at domestic and international sites.
• Direct daily operations of the Office of Global Health, managing complex financial transactions and office activities.

Skills

Organizational skills

Written & verbal communication

Microsoft Office

Team leadership

Intercultural collaboration

Discretion with confidential info

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

The mission of the Office of Global Health in the Department of Internal Medicine is to address global health disparities through education and research, in partnership with institutions serving resource‑limited communities in the US and around the world.

Since its inception in 2009, the Office of Global Health has trained the next generation of health care leaders to incorporate critical perspectives on global health systems and the evolving global burden of disease into their future practice. We build equity‑focused, mutually respectful, collaborative relationships with partner institutions to create opportunities for bidirectional capacity‑strengthening and educational exchange. Additionally, our programs promote skill development related to enhancing cultural humility and collaboration, navigating ethical challenges, and addressing social, political, and environmental determinants of health.

Under limited supervision and exercising sound, independent judgment and initiative, this position provides high‑level and flexible administrative support to the leadership of the Office of Global Health. This role serves as the primary coordinator and expert resource for partnering with universities across five international countries, acting as a point of contact for local and administrative staff.

Main Areas Of Responsibility Include

• Hosting visiting faculty and trainees from international collaborating institutions. This role will act as the primary administrative point of contact prior to and during the visits, fostering a welcoming environment, resolving issues with support from supervisors, and navigating Yale systems to meet visitor needs.
• Hosting special educational events for YSM Department of Internal Medicine faculty, trainees and visiting observers. These events occur throughout the year during workday and, occasionally, evening hours to meet the needs of the resident trainees. This role will act as the coordinator for event logistics.
• Administrative support for ongoing international and domestic collaborations/partnerships. This role is responsible for maintaining a professional working relationship with administrative staff and faculty at partner institutions across multiple international and domestic sites, and serve as the first administrative point of contact for troubleshooting and moving initiatives forward.
• Administrative support for Yale education programs. This role serves as the first point of contact for Yale trainees working at domestic and international partner sites when issues arise, proactively coordinating support to promote health and safety in conjunction with supervising faculty.
• Core Office of Global Health administration activities. This role directs the daily operations of the office, managing and troubleshooting complex international financial transactions, applying expertise and judgment to resolve issues directly with partner administrators, and serving as the principal source of information on policies, procedures, programs, and office activities.

Required Skills And Abilities

• Exceptional organizational and multitasking skills, with the ability to prioritize and manage competing deadlines in a fast‑paced environment.
• Strong written and verbal communication skills, including the ability to draft and edit documents and correspondence with accuracy and attention to detail. Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and familiarity with administrative software and systems. Familiar with WhatsApp.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Prior experience leading and managing a team. Strong interpersonal skills, with the ability to build trust and work effectively with a diverse group of stakeholders.
• Demonstrated ability to interact professionally with faculty, staff, and trainees from institutions in other countries, and the ability to proactively work with the Director to seek solutions to challenges, with the goal of ensuring the health, safety and wellbeing of Yale trainees and visitors.

Preferred Skills And Abilities

• Master's degree in a related field
• Prior experience within YSM and professional experience with Global Health
• Event planning or meeting coordination experience; international travel arrangements

Principal Responsibilities

• Assumes primary responsibility for a program, service, activity, operation or function in an assigned area. Develops objectives, practice and procedure and identifies resources to ensure accomplishment of operational goals. 2. Coordinates day‑to‑day operations in order to achieve designated goals. Ensures effective management and leads the development and implementation of best practices. 3. Designs and implements quality control metrics to identify areas of risk. Analyzes, recommends, and implements strategic solutions to minimize risk. 4. Develops a variety of complex report and other written materials. 5. Provides guidance to and collaboration with internal and external partners as necessary. 6. Develops, oversees and monitors budgets. 7. Develops and maintains specialized training. 8. Performs other duties as assigned. Required Education and Experience Bachelor’s Degree in related field and three years of related experience or an equivalent combination of education and experience.

Job Posting Date

09/15/2026

Job Category

Professional

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (23)

Salary Range

$65,000.00 - $101,000.00

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre‑employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job‑related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco‑free campus.