Project Coordinator

Talentify; Montague (MA); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

PTO/Vacation/Sick Leave

Job summary

Talentify in Turners Falls, MA is seeking an Office and Project Coordinator to support daily operations and drive project initiatives. You will handle administrative tasks, document management, stakeholder communications, and data upkeep to ensure efficient workflows.

The role emphasizes teamwork, confidentiality, and proactive problem-solving, with on-site hours from 8:00 AM to 4:30 PM. This contract-to-hire opportunity offers growth within a fast-growing nonprofit setting.

Qualifications

• High School Diploma required; Associate's Degree preferred.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Strong written and verbal communication skills.
• Fast and accurate data entry capabilities.
• Ability to learn systems such as Salesforce, DocuSign, Survey Vista, and Customer Community Plus.

Responsibilities

• Support daily departmental operations and project initiatives.
• Provide administrative, organizational, and communication assistance.
• Coordinate meeting logistics and office workflows.
• Draft and distribute professional correspondence.
• Respond to emails and phone inquiries.
• Prepare meeting notes and follow-up communications.
• Maintain project databases and participant records.
• Track stakeholder information and prepare reports.
• Monitor project communications and ensure timely responses.
• Attend project meetings and support additional project tasks.

Skills

MS Office

Google Workspace

Data entry

Organization

Multitasking

Independence

Communication

Confidentiality

Education

High School Diploma

Associate's Degree preferred

Tools

Salesforce

DocuSign

Survey Vista

Customer Community Plus

Job description

Job Title: Project CoordinatorJob Description

The Office and Project Coordinator plays a vital role in supporting daily departmental operations and project initiatives. This position involves providing administrative, organizational, and communication assistance while working closely with leadership to ensure efficient office functions, accurate documentation, stakeholder communication, and successful project execution.

Responsibilities

• Utilize Microsoft Office, Office 365, Google Workspace, and other business systems.
• Create, edit, and distribute written and electronic documents.
• Research, compile, organize, and maintain information and records.
• Manage physical and digital filing systems.
• Maintain confidential records and documentation.
• Coordinate meeting logistics and office workflows.
• Draft and distribute professional correspondence.
• Respond to emails and phone inquiries.
• Prepare meeting notes and follow-up communications.
• Assist stakeholders with questions and process guidance.
• Support projects from initiation through completion.
• Maintain project databases and participant records.
• Track stakeholder information and prepare reports.
• Monitor project communications and ensure timely responses.
• Attend project meetings and support additional project tasks as assigned.

Essential Skills

• Proficiency in Microsoft Office Suite and Google Workspace.
• Strong written and verbal communication skills.
• Fast and accurate data entry capabilities.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities simultaneously.
• Ability to work independently and take initiative.
• Professional, collaborative, and customer-focused approach.
• Ability to maintain confidentiality and work in a team-oriented environment.

Additional Skills & Qualifications

• High School Diploma required; Associate's Degree preferred.
• Ability to learn systems such as Salesforce, DocuSign, Survey Vista, and Customer Community Plus.
• Valid driver's license and reliable transportation.
• Stakeholder interaction and customer service experience.

Work Environment Join a fast-growing non-profit organization in Western Massachusetts, with plenty of room for career growth internally. The work environment is professional, collaborative, and customer-focused, requiring on-site presence from 8am-4:30pm.

Job Type & Location This is a Contract to Hire position based out of Turners Falls, MA.

Pay and Benefits The pay range for this position is $19.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type This is a fully onsite position in Turners Falls,MA.

Application Deadline This position is anticipated to close on Sep 14, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.