Accounting Coordinator

Talentify; Lexington (KY); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO / Paid Time Off

Job summary

Aston Carter is seeking an Accounting Coordinator for a contract-to-hire role in Lexington, KY. The position supports project billing, accounts receivable, and collections for an engineering consulting firm, working closely with Project Managers and the Finance team to ensure accurate financial administration and timely invoicing.

The role requires 2+ years in project billing or AR, strong Excel and ERP skills, attention to detail, and solid communication.

Qualifications

• 2+ years in project billing, A/R, or project accounting.
• Strong invoicing, contracts, and financial docs.
• Proficiency with Excel and accounting/ERP systems.

Responsibilities

• Review and maintain project setup information, contracts, budgets, and change orders.
• Prepare, process, and distribute client invoices in accordance with contract terms and billing schedules.
• Track work-in-progress (WIP) and communicate budget concerns or billing issues to Project Managers.
• Manage billing documentation, approvals, and client portal submissions.
• Research and resolve invoice discrepancies and client inquiries.
• Perform collections activities, including following up on outstanding invoices and documenting collection efforts.
• Collaborate with Project Managers and Finance teams to resolve accounts receivable issues and improve cash flow.
• Maintain accurate project financial records and support compliance with company policies and procedures.

Skills

2+ years experience

Invoicing

Excel

ERP systems

Attention to detail

Communication

Tools

Microsoft Excel

ERP systems

Job description

Job Title: Accounting CoordinatorJob Description

The Project Billing & AR Coordinator plays a crucial role in managing project setup, billing, accounts receivable, and collections activities for an engineering consulting firm. This position requires close collaboration with Project Managers and the Finance team to ensure accurate financial administration, timely invoicing, and effective collections.

Responsibilities

• Review and maintain project setup information, contracts, budgets, and change orders.
• Prepare, process, and distribute client invoices in accordance with contract terms and billing schedules.
• Track work-in-progress (WIP) and communicate budget concerns or billing issues to Project Managers.
• Manage billing documentation, approvals, and client portal submissions.
• Research and resolve invoice discrepancies and client inquiries.
• Perform collections activities, including following up on outstanding invoices and documenting collection efforts.
• Collaborate with Project Managers and Finance teams to resolve accounts receivable issues and improve cash flow.
• Maintain accurate project financial records and support compliance with company policies and procedures.

Essential Skills

• 2+ years of experience in project billing, accounts receivable, collections, or project accounting.
• Strong understanding of invoicing, contracts, and financial documentation.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Excellent attention to detail, organization, and communication skills.

Additional Skills & Qualifications

• Experience in engineering, construction, consulting, or project-based environments preferred.

Work Environment

The work environment is 100% in-office, operating Monday to Friday from 8 AM to 5 PM. It offers a family-like atmosphere with a fast-paced, project-driven workplace characterized by high visibility. The company emphasizes quality, safety, and professional development, providing a local office feel backed by national resources.

Job Type & Location

This is a Contract to Hire position based out of Lexington, KY.

Pay and Benefits

The pay range for this position is $28.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lexington,KY.

Application Deadline

This position is anticipated to close on Sep 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.