Project Coordinator

Triple20 | B Corp™; Minneapolis (MN); On-site; USD 42,000 - 52,000; Full time

Job summary

Triple20 is seeking an entry-level Project Coordinator to support our project management team in delivering events, exhibits, and environments for clients across industries. The role emphasizes organization, clear communication, and the ability to thrive in a fast-paced, evolving culture.

The position offers opportunities for growth into associate and senior-level operational roles for high performers within 2–4 years.

Qualifications

• Entry-level support role within project management for events and exhibits.
• Candidate should be highly organized, communicative and comfortable in a fast-paced environment with ambiguity.
• Ability to manage multiple tasks and adapt to changing priorities.

Responsibilities

• Coordinate with project managers to track timelines, deliverables and deadlines.
• Create and format client-facing documents and presentations.
• Schedule and coordinate internal project meetings and action items.
• Maintain project calendars and reminder systems.
• Coordinate client shipments and liaise with production managers.
• Update project management software and ensure data accuracy.
• Assist with inventory management of client exhibit assets and rental inventory.
• Prepare post-show reports and gather client feedback.

Skills

Organizational skills

Communication skills

Team collaboration

Problem-solving

Tools

Google Workspace

ExhibitForce

Tech stack familiarity

Job description

The Project Coordinator at Triple20 is an entry-level support role. This role supports our project management team in delivering and executing events, exhibits, and environments for our clients across various industries. The ideal candidate is organized, communicative, and able to thrive in a fast-paced, performance culture that features a lot of ambiguity, creativity, and change. Career growth opportunities into associate and senior-level operational roles exist for exceptional candidates with elite performance records in mid-term timeframes (2-4 years).

Accountabilities

• Support with inventory management, including swag, collateral, giveaways
• Support with basic project tasks when delegated by Project Managers
• Managing project calendars and reminder systems
• Scheduling and coordinating client shipments
• Gathering post-show reports and client feedback

Key Responsibilities

• Coordinate with project managers to help track project timelines, deliverables, and deadlines
• Assist Project Managers with administrative tasks including:
• Creating and formatting client-facing documents and presentations
• Scheduling and coordinating internal project meetings
• Taking and distributing action items
• Maintaining project calendars and reminder systems
• Tracking and ordering supplies for project teams
• Scheduling and managing client shipments and liaising with Production Managers
• Update project management software and maintain accurate systems
• Support inventory management of client exhibit assets and rental inventory
• Prepare post-show reports and help gather client feedback

Fit Profile

Ready to work. Exemplifies Built To Work core behaviors.

Highly motivated, tons of energy, charisma, help-first, high-hustle.

Knows how to establish trust and reliability quickly

Writes GREAT emails, internal and external facing. Awesome on phone calls & Zoom meetings.

VERY organized. Has a system for everything.

Positivity. Always focused on a solution, “what’s next?”

Not a desk creature. Loves doing physical work. Examples: carrying boxes, installing graphics, vacuuming, steaming graphics, wiping down every inch of an exhibit for a client preview.

Curious. Always asking questions, but you only have to tell them once.

Skilled with tech: Google Workspace, ExhibitForce, tech stack, etc.

Key Success Metrics

• On-time task completion rate
• Quality of deliverables and error reduction